Student Services Specialist - Student Accessibility Services (SAS)

Under general supervision from assigned manager, performs technical and specialized duties in support of assigned area; provides students, District staff, and the public with department and program information, training, and assistance; and coordinates and provides services to students.

Need Help With Your Online Account?

• Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
• Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

If you have any questions about this position, please contact the Human Resources Department at hr@sierracollege.edu .

Representative Duties

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Serves as a point of contact for students, District staff, and the public regarding department services; provides technical information and assistance regarding area of assignment; explains placement and program applications, policies, procedures, requirements, and restrictions; assesses students’ current knowledge, understanding, and experience to determine next steps and recommends applicable resources; makes appropriate referral, as needed; assists students and provides technical assistance in the use of programs and resources; refers students to counselors, other student services, and resources, as needed.Facilitates and coordinates accommodations for test proctoring for Student Accessibility Services (SAS) students; ensures a quiet testing environment; recommends and ensures uniform testing procedures; provides information to District staff regarding student rights to reasonable testing accommodations; proctors examinations; ensures security of confidential information and testing materials.Establishes and maintains records, files, and record keeping systems, including confidential and sensitive information; collects, compiles, records, and verifies narrative, statistical, and financial data, and other information; researches and verifies information, as requested.Verifies and reviews materials, applications, records, files, and reports for completeness and conformance with established regulations, and procedures; applies applicable policies and procedures in determining completeness of applications, records, files, and reports; collects and processes appropriate information; reviews pre-requisites and co-requisites petitions and forms; researches appropriate databases for comparison and process requests, as needed.Coordinates, schedules, creates, and conducts department activities, including, but not limited to, orientations, workshops, presentations, tours, meetings, and other activities; arranges and confirms speakers, community or educational partners and resources, including, but not limited to, college or university representatives; reserves facilities and makes other necessary arrangements.Coordinates communications and activities with other District departments and personnel, educational institutions, government, private agencies, and the public.Performs clerical and administrative duties in support of department and program operations; answers phones and refers callers to appropriate manager or colleague, as needed; composes and prepares correspondence, materials, reports, forms, brochures, presentations, handbooks, manuals, and information; develops promotional and informational materials for distribution; assists with planning, developing, documenting, and implementing department or program operations and procedures; recommends changes regarding policies and procedures; collects, compiles, verifies, and records information in preparation of reports; researches and resolves problems; maintains and generates reports from a database or network system; maintains assigned calendars, schedules, and appointments.Performs administrative duties, including support of program Lending Libraries by maintaining inventory of educational and department supplies, resources, and collateral; arranges for equipment repair or service, as needed.Serves as a technology resource for students and District staff for information and assistance.Determines program eligibility and prepares needs analysis, as needed; reviews, processes, and assists students with program and college applications; registers students for programs.Develops, coordinates, and implements case management strategies to monitor, track progress, and provide support to students ensuring they maintain program eligibility and reach educational goals.Serves as the technical liaison for the special programs, project management modules, and department electronic filing systems, including user setup, security, and maintenance; participates in the planning and implementation of technology tools to continually improve the communication methods used by the District and department; represents department and special populations in determining potential program or business impact of proposed upgrades or system changes; makes recommendations to implement new functionality.Compiles and tabulates statistical data; compiles information from various sources and prepares appropriate forms, schedules, and summarizes data related to standard reports; lists, abstracts, or summarizes data; inputs and reviews data and prepares special and periodic reports related to an assigned project or program area, including federal and state mandated reporting; verifies accuracy, completeness, and compliance with rules, procedures, regulations, policies, and other mandates. Participates in evaluating current processes and procedures that impact effectiveness and the ability to fully leverage technology to serve students; makes recommendations to increase efficiencies.Pulls research and data reports to identify students who may be eligible for additional support programs and to address student needs for planning purposes.Reviews updated or new technical instructions or references; assists in providing training and direction to others regarding changes and new regulations, including creating and disseminating new instructions and training documents.Coordinates, plans, facilitates, and distributes direct services to students, including, but not limited to, textbook funds, grants, school supplies, meal cards, bus passes, and parking permits; maintains records of awards and posts related data; monitors year-to-date spending; monitors student holds disbursement of program funds. Provides assistance to and backs up co-workers and other staff within student services, as needed.Assists students in the preparation and completion of forms, petitions, and certifications, including, but not limited to, program and college applications, graduation petitions, and other documents; clears prerequisites and registration holds; verifies completeness and processes forms and petitions; enters data and maintains records of student activity.May perform general clerical accounting duties related to various financial processes.Provides onboarding support, general work training, guidance, supervision assistance, and directs activities of students or temporary employees.Performs related duties that support the overall objective of the position.

Education and Experience Guidelines

Any combination of education and experience that demonstrates the required above knowledge and abilities is qualifying. Examples of ways to obtain the above knowledge and abilities could include, but are not limited to, the following:

Education/Training

• Equivalent to completion of the twelfth grade or General Educational Development (GED) supplemented by college level course work.

Experience

• Two years of increasingly responsible clerical and program support experience involving frequent customer contact.

License/Certificate - Possession of, or ability to obtain within a reasonable timeframe, each of the following:

• Valid California Driver’s License may be required for some positions.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties .

Knowledge of:

• Operational characteristics, services, and activities of the assigned office.
• Sierra College and operations of the area of assignment and other student service departments.
• Federal, state, and local laws, codes, and regulations regarding support of students, including, but not limited to, the Family Educational Rights and Privacy Act (FERPA) and the Americans with Disabilities Act (ADA).
• External and public agencies, services, and resources.
• Principles, practices, and techniques of customer service, marketing, public speaking, and outreach.
• Principles, practices, and procedures of fiscal, statistical, and administrative record keeping.
• Clerical accounting and bookkeeping principles may be required for some assignments.
• Basic research methods and data analysis techniques.
• English usage, grammar, spelling, punctuation, and vocabulary.

Ability to:

• Provide assistance, training, and information to students, District staff, and the public concerning services and programs of assigned area.
• Coordinate and conduct workshops, seminars, special events, presentations, orientations, and tours.
• Research, compile, analyze, and interpret data.
• Prepare administrative and financial records.
• Screen, interview, and assess needs of students and clients.
• Make presentations to groups.
• Maintain current, accurate, and confidential records and file.
• Properly handle difficult, sensitive, and confidential situations and materials.
• Use sound judgment in recognizing scope of authority.
• Plan and organize work to meet changing priorities and deadlines with frequent interruptions and a high degree of public contact.
• Utilize office procedures, methods, and equipment, including computers, technology, and applicable software applications sufficiently to perform the duties of the classification, including the District’s Banner Enterprise Resource Planning (ERP) system.
• Adapt to changing technologies and learn functionality of new equipment and systems.
• Maintain confidentiality of information.
• Follow oral and written directions.
• Communicate clearly and concisely, both orally and in writing.
• Provide onboarding support, general work training, guidance, supervision assistance, and direct activities of students or temporary employees.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Work with and show sensitivity to a diverse student population from a wide range of ethnic, socio-economic, gender, sexuality, and accessibility backgrounds.
• Work independently and collaboratively.
• Apply District policies and procedures.

Physical Demands and Working Environment

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting. Position may be required to work evenings, nights, and weekends. Position may require occasional travel to other locations.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally walk, stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination, including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction; vision sufficient to read computer screens and printed documents; and to operate assigned equipment.

Hearing: Hear in the normal audio range with or without correction.

WHY SIERRA?

• One of Aspen Institute’s Top 150 Community Colleges in the nation
• The Accrediting Commission recognized Sierra “for its exemplary practice of providing personnel with opportunities for continued professional development in order to meet its mission.” This includes providing students and employees with a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our students, etc.
• Public Employee’s Retirement System (PERS)
• 18 paid holidays (including extended time off during the winter break)
• 12 accrued paid vacation days per year (vacation accrual increases over time)
• Competitive benefits package
• Flexible work schedules may be available
• Currently during summers, some employee groups participate in 4x10 schedules
• Qualifying Employer for Public Service Loan Forgiveness (in most cases)

Sierra College is a Community College located near Sacramento, California where a heavy emphasis is placed on academic excellence and student success. Since its founding in 1936, Sierra College has focused on quality instruction and meeting the evolving needs of the students and communities that it serves. The Sierra Community College District covers more than 3,200 square miles and serves the Northern California foothill counties of Placer and Nevada, as well as parts of El Dorado and Sacramento. We serve over 17,000 students throughout the region in both on-ground and online courses, including students at our main Rocklin Campus as well as at two centers located in Grass Valley and Tahoe/Truckee. Our District prides itself on academic excellence.

Sierra College has a strong commitment to the achievement of equity and inclusion among its faculty, staff, and students and values the rich, diverse backgrounds that make up the campus community. A strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds. This includes persons with disabilities, various gender identities and sexual orientations, as well as individuals from historically underrepresented communities and other groups. Our District is committed to providing strategies for success and proactive student-centered practices and policies focused on eliminating equity gaps to ensure the District provides an inclusive educational and employment environment focused on strategies for success and equitable outcomes for all.

As an institution, Sierra College is committed to eliminating the equity gap in all student populations with dynamic, learner-centered practices and policies that fully engage the college community. The ideal candidate will share the College’s commitment to helping its racially and socioeconomically diverse students succeed in their degree and career objectives. Currently, Sierra College enrolls 17,800 students per term, where approximately: 23% of Sierra College’s students are Latin(o)(a)(x)(e), 3% are African-American/Black, 2% are Filipino, 6% are Asian, 1% are American Indian/Alaskan Native, 8% are Multiethnic and 55% are White.

The successful candidate will join a College dedicated to the use of culturally responsive strategies and methods that meet the varying needs of our students, faculty, staff, and surrounding community. Sierra College demonstrates its commitment to equity by supporting ongoing professional development for students, faculty, and staff. These opportunities include trainings and workshops on equity and inclusion, active Academic Senate standing committees concerned with student success and equity, a Presidential Equity Advisory Committee (PEAC), culturally responsive student engagement centers, support for our undocumented and AB540 students, campus-wide equity summits, a robust set of programs, events, and conferences related to equity-mindedness and supporting the success of our diverse students.

Need Help With Your Online Account?

• Use the online Help Guide or contact the NEOED Applicants Support Line at 855-524-5627 if you need assistance with your online applicant account.
• Applicant Support is available between 6 a.m. and 5 p.m. Pacific Time, Monday through Friday.

If you have any questions about this position, please contact the Human Resources Department at hr@sierracollege.edu .

Helpful Tip:

Please note that as described above a strong candidate for this position must demonstrate a profound understanding of and experience with successfully supporting individuals with varying backgrounds; and therefore, hiring committees assess candidates for these knowledge, skills, and abilities.

Applicants may want to consider incorporating culturally-inclusive/equity-minded strategies practiced and/or evidence of the responsiveness to and understanding of the racial, socioeconomic, and cultural diversity of community college student populations throughout their application materials (including application and documents uploaded, if any).

Please see the Sierra College website for additional helpful tips and tools for prospective applicants .

Travel expenses may be partially reimbursed for candidates traveling beyond a 150 mile radius for second round interviews. All other travel expenses will be borne by the candidate (if in person interviews).

Key Information Regarding Our Hiring Process

Hiring Subject to Board of Trustees Approval

Please note that all new hires require approval from our Board of Trustees during one of their public meetings. Official hire dates will follow this approval. More information about the Board of Trustees and their meetings can be found at https://www.sierracollege.edu/administration/board-of-trustees/ .

H1B1 Visa Sponsorship Not Available

At this time, we do not offer H1B1 visa sponsorship for new employees.

Terms and Conditions of Employment:

Other terms and conditions of employment are specified in the applicable collective bargaining agreements on file in the District Human Resources Department. Position description of record on file in the Human Resources Department.

*Sierra Community College District currently operates campuses in Rocklin, Truckee and Grass Valley. In its management of a multi-campus environment, the District reserves right of assignment including the right to change assignment locations and shift assignments based on District need. Although this position may currently reside at the Rocklin campus, the assignment location may be subject to change as needed. Additionally, the district reserves the right to cancel, revise or re-announce this position as well as any and all positions at any time.

EEO / TITLE IX EMPLOYER

Sierra College is an equal employment opportunity employer committed to nondiscrimination and the achievement of diversity and equity among its faculty, staff, and students.

Persons with inquiries about the application of Title IX and/or EEO may contact the Director of Diversity, EEO & Title IX (Title IX Coordinator) at the address below, at (916) 660-7006 or via email at EEOT9@sierracollege.edu .

Persons with questions regarding reasonable accommodation of physical and other disabilities should contact the Sierra College Human Resources Department at (916) 660-7105.

If you have limitations hearing or speaking, the State of California offers a specially-trained Communications Assistant (CA) that can relay telephone conversations for all of your calls. Dial 711 to reach the California Relay Service (CRS). Dialing 711 is for everyone, not just those who have difficulty hearing on a standard phone. If you prefer having your calls immediately answered in your mode of communication, dial one of the toll-free modality and language-specific numbers below. The call will be routed to the CRS provider.

TTY/VCO/HCO to Voice

English 1-800-735-2929

Spanish 1-800-855-3000

Voice to TTY/VCO/HCO

English 1-800-735-2922

Spanish 1-800-855-3000

From or to Speech-to- Speech

English & Spanish 1-800-854-7784

Closing Date/Time: Sun, 19 Oct 2025

• 

• Sierra Community College District

• (916) 660-7100

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