Procurement Manager

Full-time position available with the General Services Department, Procurement Services Division, located at 414 E 12th St.
Starting Salary: $5,794/monthly
Normal Work Days/Hours: Monday-Friday 8:00 a.m.-5:00 p.m. *Telework schedule available after 6-month probationary period completed
Application Deadline Date: October 14, 2025


Responsibilities

The General Services Department is seeking to fill a pivotal supervisory role that directly supports the Chief Procurement Officer in efficiently managing the City's central procurement activities, capital improvement projects, designated professional services, and cooperative agreements. The individual in this role will be responsible for executing a range of critical duties personally when necessary and overseeing a team of subordinate staff, thereby playing a crucial role in the smooth operation of the City's functions.

Key Responsibilities:

• Supervises assigned personnel and manages diverse contracting and administrative tasks, such as fostering strong vendor relationships, ensuring strict compliance with all federal, state, and City regulations, and conducting comprehensive market, cost, and price analyses.
• Possesses expertise in preparing bids, reviewing and analyzing proposals, awarding contracts, participating in evaluations, conducting negotiations, and executing contracts, together with strategic planning and policy development.
• Exercises sound judgment and consult with the Chief Procurement Officer in complex situations.
• Reviews and approves requisitions for purchases, item specifications, legal advertising, bid openings and awards, purchase orders, amendments, and term contracts.
• Establishes and enforces procedures for consolidating and standardizing supplies, materials, and equipment while setting appropriate grades and quality levels.
• Engages with vendors and representatives to negotiate materials, equipment, supplies, services, prices, trade, and cash discounts will be a critical part of the role.
• Manages all necessary processing and approvals required for contractual intentions and coordinate the receipt and processing of compliance documentation.
• Assists with the preparation and administration of the annual budget, as well as developing and implementing administrative regulations and procedures for the division.
• Implements automation in procurement operations and manage working capital effectively.
• Responds decisively to special correspondence on purchasing matters and tackle unique assignments and challenges within the division.
• Takes the initiative in developing and implementing robust policies and procedures to enhance the quality and efficiency of the City's contracting process, significantly contributing to the organization's overall effectiveness.
• Tasked with developing multiple product sources and price structures, as well as performing related duties as required.

Specialized Responsibilities:

• Leads or supports all phases of acquisition lifecycle, from acquisition planning through contract close-out for complex Information Technology (IT) contracts, commodities and services buys of significant importance to the City.
• Develops procurement strategies and acquisition packages, including Statements of Work, market research, and source selection documentation.
• Conducts cost and price analysis, evaluating proposals, and participating in or leading negotiations.
• Prepares solicitations using a variety of acquisition methods and recommending award decisions in accordance with policy and regulation.
• Performs contract administration, including post-award conferences, performance monitoring, invoice oversight, modifications, and terminations where required.
• Advises City staff and stakeholders on acquisition best practices and compliance matters.
• Possesses excellent communication skills, written and verbal and excellent organizational skills.
• Acts as a team player with lean-forward attitude.
• Possesses in-depth knowledge of managing all contract types, including CPFF, FFP, and T&M.
• Possesses in-depth knowledge of negotiations with governmental industries and experience working with both commercial and government contract terms and conditions.

Qualifications

REQUIRES an accredited Bachelor's degree and 3 years of experience at the level of Senior Procurement Officer. Preference given to those with at least 4-years' experience in contracting or related positions.


Other Information

Why You'll Love Working with Us - Core Employee Benefits

Comprehensive Health Coverage
Affordable medical, dental, and vision plans with multiple options and low employee contributions.

Generous Paid Time Off
Enjoy vacation, sick leave, and 13 paid holidays-with accruals that grow the longer you're with us.

Secure Retirement Planning
City-funded pension plan plus an optional 457 savings plan to help you build long-term financial security.

Support for Life's Big Moments
Paid parental and bereavement leave to help you navigate major life events with peace of mind.

Tuition Assistance
Get reimbursed for eligible education expenses-invest in your future while you work.

Income Protection
Short- and long-term disability coverage options to safeguard your earnings.

Life Insurance Provided
City-paid life insurance with the option to add more coverage for extra peace of mind.

Community Volunteer Leave
Take up to 8 hours annually to give back to causes you care about.

Want the Full Picture?
Click here for a complete benefits summary.

URGENT!!! CRITICAL RECRUITMENT INFORMATION

Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.

In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.

Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.

The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained.
Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.

If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.

The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy

The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call 816-513-1908 or send an e-mail to accommodations@kcmo.org .

If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code • 4211).

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