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Job Description
Sr Clinical Dept Admin
42496BR
42496BR
Position Description
Employees in this position are responsible for managing the day-to-day administrative operations of a clinical department. Persons in this position must exercise a high degree of initiative and independent judgment, and should have a general knowledge of Health Sciences Center policies and procedures as they relate to department financial management and personnel administration. Provide direct supervision to department staff personnel. Work is performed under usual office conditions; deadlines, meetings and maybe some travel. Additionally, work requires considerable contact and coordination with HSC administrative officials, administrative personnel of other departments and units, granting agencies, other institutions, and government organizations.
Major/Essential Functions- DEPARTMENTAL MANAGER: Effectively performs personnel tasks including interviewing, counseling, promoting and disciplining staff as appropriate. Completes performance evaluations in a fair and timely manner. Monitors performance efficiently to explain appraisal ratings and to prevent serious problems. Ensures awareness of, and adherence to, institution-wide and departmental policies. Assures appropriate age-specific competencies in in-service education programs and outside educational programs. Assures that time and attendance records are completed and accurately maintained. Effectively mentors staff and subordinates to maximize skills, knowledge and abilities. Assists the staff in understanding and supporting organizational policies and objectives. Supports teamwork, promotes problem-solving, and offers technical and procedural consultation.
- GOVERNANCE & ORGANIZATIONAL DYNAMICS: In collaboration with the School of Medicine's central team, develops effective strategic and marketing plans, along with action steps and implementation dates; effectively implements such plans. Collaborates with other departments to further develop services. Continually evaluates existing services and identifies new program opportunities. Uses the political and social networks positively for the benefit of the department and organization.
- DEPARTMENT SPECIFIC RESPONSIBILITIES: Displays fairness and consistency in recommendations and decisions affecting staff. Exercise discretion and maintain confidentiality in all matters related to the clinic, its employees, and patients. Accountable to the Executive Associate Dean for all operations, education and research initiatives. Management of Departmental Contracts. Collaborates with the Executive Associate Dean on all strategic initiatives. Support the Executive Associate Dean on decisions on operational, educational and research initiatives. Attend all faculty meetings. Seek input from faculty on operational, educational and research initiatives.
- BUSINESS AND CLINICAL OPERATIONS: Ensures departmental compliance with all of regulatory agencies and all regulatory compliance to include the State Board of Medical Examiners for MD and PA, State Board of Nursing, OSHA, CLIA, the Department of Labor, CMS and other such agencies. Ensures proper maintenance of the environment and equipment via the proper department managers. Ensures sufficient supply inventories and staffing. Addresses internal/external complaints about employee or department performance and resolves them efficiently and in a timely manner. Quantifies department efficiency and effectiveness through benchmarking and continuous quality improvement. Develop and implement strategic plans as well as ongoing goals and objectives to support the plan. Develops and maintains a strong relationship with physicians and identifies areas for business opportunity and support. Aggressively identifies new markets for program growth.
- Perform personnel-centric tasks for the clinical department/s including hiring, counseling, performance evaluations, etc.; ensure the timely and accurate remittance of compensation. Ensures appropriate staffing based on workloads and budget limitations. Assures time and attendance records are complete and accurate.
- Proactively and cooperatively participate in SOM Clinical Practice Change Management processes.
Required Qualifications
Master's degree in health care administration or a business- related area. Three years of progressively responsible administrative and supervisory experience. Working knowledge of the principles and fundamentals relating to budgeting, accounting, recordkeeping, and business writing; ability to establish and maintain effective working relationships; knowledge of general administrative procedures that apply to functions such as personnel, payroll, and purchasing; ability to communicate effectively, both orally and in writing; ability to exercise judgment in unusual or new situations, and able to exercise discretion when processing confidential material.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=899198
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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