Supervising Administrative Assistant I/ Emergency Appointment Homelessness

Position/Program Information


TYPE OF RECRUITMENT:

OPEN COMPETITIVE- EMERGENCY

FILING DATES:

This posting will open for applications on Thursday, October 2nd, 2025 at 09:00 AM (Pacific Time)

This opportunity will remain open until the needs of the position are met

EXAM NUMBER:

b0896A-EA

The LA County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Mental Health is seeking qualified candidates to fill emergency Supervising Administrative Assistant I vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Supervising Administrative Assistant I.

DEFINITION:
Plans and supervises the work of subordinate staff in investigating and making recommendations for the solution of problems of organization, budget, program, systems and procedure, facility planning, general management and personnel in a County department.

CLASSIFICATION STANDARDS:
Positions allocated to this class are typically located in the central administrative staff organization of a County department, and provide technical and administrative supervision to five or more subordinates including administrative assistants. Incumbents of the class are responsible for collecting, compiling, evaluating and analyzing information from a variety of sources. Supervising Administrative Assistants I are distinguished from higher-level supervisors by assignment of the more narrow range of responsibilities, i.e. budget preparation, long-range facility planning, records management, procedures analysis, or program planning and control.

Essential Job Functions

• Supervises the work of personnel, including other administrative assistants assigned to assist in the work.
• Determines the need for, and initiates or conducts administrative studies and investigations of departmental activities.
• Establishes tracking and monitoring systems and conducts follow up to ensure effective, accurate and easily retrievable documentation of operations, programs and project activities.
• Plans, devises and implements new procedures and organizational changes.
• Investigates and makes recommendations regarding departmental budget requests, and prepares the departmental budget for presentation to the Chief Administrative Office.
• Provides information, and may negotiate, with budget authorization concerning budget requests, estimates, expenditures, and adjustments.
• Supervises the development and implementation of long-range facilities acquisitions plans, under technical supervision.
• Assumes responsibility, as assigned, for performing other specialized duties related to the overall management of the department.
• Supervises departmental functions such as housekeeping, accounting, supplies and payroll as needed.

Requirements

SELECTION REQUIREMENTS:

TRAINING AND EXPERIENCE:
Three years' experience in a general administrative staff or specialized staff capacity* analyzing and making recommendations for the solution of organization, systems and procedures, program, facility planning, budget, procurement or personnel, one year which must have been at a skilled level**

-OR-

One year's experience as an Administrative Assistant II*** or Staff Assistant II****.

Applicants must meet the Selection Requirements at time of filing to qualify. No withholds will be accepted.

*Staff capacity is defined as having work in an organization assisting and supporting administration in the operation of its function by doing research, analysis, and making recommendations to line managers on matters such as utilization of personnel, allocation of funds, workload and workload fluctuations, and programs and procedures for accomplishing work objectives.
**Skilled level is defined as the degree of competence or expertise a person possesses. Performing at a higher level of proficiency.
*** Administrative Assistant II: Analyzes and makes recommendations for the solution of a variety of problems of organization, budget, systems and procedures, program, facilities planning, general management, and personnel.
****Staff Assistant II: Assists the manager of major division or bureau in a County department by analyzing and making recommendations for the solution of a variety of problems of organization, budget, procedures, systems, program, general management and personnel.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS:
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

EXAMINATION CONTENT :

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION
Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Applications must be filed online by clicking on the green "Apply" button located on the top right corner of the screen.

Applicants must complete and submit their online applications and upload required documents (e.g. Official Transcripts, Resume, etc.) as attachment(s) during application submission, or send by email to exams@dmh.lacounty.gov within 7 calendar days from date of application submission. Indicate the Exam Title on the subject line when sending required documents by email.

Fill out your application completely. The acceptance of your application will depend on whether you have clearly shown that you meet the Selection Requirements. Provide any relevant education, training, and experience in the spaces provided so we can evaluate your qualifications for the job. For each job held, provide the name and address of your employer, your job title, beginning and ending dates, and description of work performed. If your application is incomplete, it will be rejected.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add jgoldman@dmh.lacounty.gov as well as noreply@governmentjobs.com and info@governmentjob.com to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before the end of your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%. Those who successfully pass the assessment will be considered for permanent appointment.

APPLICATION AND FILING INFORMATION Applications must be submitted online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

INSTRUCTIONS FOR FILING ONLINE

Applications must be filed online only.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add exams@dmh.lacounty.gov, as well as noreply@governmentjobs.com and info@governmentjobs.com to your email address and list of approved senders to prevent email notification from being filtered as span/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance before the deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on govermmentjobs.com/careers/lacounty.gov you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER LANGUAGE Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT LIBRARIES For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

FAIR CHANCE EMPLOYER The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment . The County will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job, and consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.
NO SHARING USER ID AND PASSWORD All applicants must file their applications online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

DEPARTMENT CONTACT:
HR Examinations Unit: (213) 972-7034
HR Examinations Unit Email: exams@dmh.lacounty.gov
Analyst Contact Phone: Arineh Nazari (323) 705-4534
Analyst Contact Email: ANazari@dmh.lacounty.gov

ADA COORDINATOR PHONE: (213) 972-7034
TELETYPE PHONE : (800) 735-2922
CALIFORNIA RELAY SERVICES PHONES : (800) 735-2922

For detailed information, please click here

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• Los Angeles County

• (800) 970-5478

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