Type of Appointment: Full Time, Long-Term Temporary
Job Classification: Administrative Analyst/Specialist - Non-Exempt
Anticipated Hiring Range: $4,799 per month
Work Schedule: Monday-Friday 8:00 AM - 5:00 PM
THE DEPARTMENT:The Office of Academic Planning is one of seven areas in central Academic Affairs that serve the student and faculty population. The Office provides strategic, tactical, and administrative leadership and oversight on matters related to class scheduling, academic policies, the Academic Senate, and the Academic Master Plan.
DUTIES AND RESPONSIBILITIES: Class Schedule and Space Utilization
- Monitor the university class schedule in PeopleSoft and make adjustments as necessary. Respond to requests and questions from campus partners related to the class schedule and final exam schedules. As appropriate, input data into PeopleSoft, some of which may require lengthy entries for multiple class sections. Run reports as appropriate related to the class schedule. Run PeopleSoft processes as appropriate related to the class schedule.
- Work within the 25Live environment to complete academic department/office requests for academic spaces, analyze room requests from individual colleges/departments, and determine the best utilization of classrooms for the entire campus.
- Implement campus policies related to class and event scheduling.
- Provide training, as appropriate, related to class and event scheduling.
- Use independent judgment to make decisions, interpret, and apply the policy and procedure for room scheduling requests.
- Provides solutions to the day-to-day issues that arise with academic space requests and class scheduling.
- Independently handles multiple work priorities and is accountable for work results.
- Establish and maintain effective working relationships within the department, the colleges, and the university campus.
- Maintain standard operating procedures for class and academic space scheduling (including but not limited to).
- Set units or correct the units for Variable Unit classes in Adjust Associations
- Cleaning up Multiple Components in Adjust Associations
- Add new or update existing instructors in Instructor/Advisor
- Combine class sections
- Link co-requisite class sections in Adjust Class Associations and Enrollment Requirement Group
- Adding Course Topics to the PS Course Catalog to be used in the schedule of classes
- Cleanup of Class Topic ID in Basic Data and Meetings tabs
- Adding Honors or Service-learning Courses to the PS Course Catalog, including setting-up Enrollment Requirement Groups and creating Equivalent Course Groups
- Run Class Roll
- Assist with creating Permission Numbers for classes scheduled by Office of Academic Planning
- Add Course Match Class Attributes to approved CM class sections each term (FONVCM)
- Assist with Final Exam data input
- Perform testing for MP updates in PeopleSoft non-production
Data Analysis, Reporting, and Metrics Tracking
- Prepare routine analyses, including room utilization reports, class time module.
- Analysis, low enrollment, high-demand, schedule of classes, and large lecture room use.
- Prepare the academic space use and schedule of classes analysis.
- Prepare ad-hoc reports and analyses as requested.
- Run specialized reports requested.
- Run routine reports to assist departments with scheduling.
- Report and track metrics related to the class schedule and instructional space utilization.
- Work with the colleges and departments to correct class scheduling errors in preparation for APDB reporting. • Create and analyze reports to make accurate projections that will assist college schedulers with the appropriate use of classroom and lecture spaces. Compile and present data reports concerning academic space use and schedules. Routine reports include: • Class schedules, Instructional space utilization Faculty workload, APDB faculty workload, Classroom utilization, Classroom Schedule, Classroom optimization, Final exam schedules
- Coordinate semester enrollment and waitlist activity with the Registrar's Office. Runs and analyzes reports to cancel zero-enrollment classes.
- As directed, work with IT to design unique PeopleSoft reports, queries, and scripts related to the class schedule.
Coordinates Training
- Coordinate and participate in class scheduling and PeopleSoft training for all college and department schedulers. Ensure college schedulers adhere to established timelines, guidelines, processes, and procedures when creating semester class schedules. Provide security access to PeopleSoft for college schedulers.
Class Scheduler for Other Programs
- Serve as the class scheduler for unique programs, such as scheduling MSL classes for ROTC.
- Website Keep all information related to the class schedule current on the website (under the scheduling resources).
- Communicate with college and department schedulers when new materials are posted.
QUALIFICATIONS: - Bachelor's Degree - AND/OR the equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.
- Working knowledge of general practices, program, and/or administrative specialty; basic knowledge of and ability to apply fundamental concepts; working knowledge of budget policies and procedures; ability to learn, interpret, and apply a wide variety of policies and procedures relating to and impacting the applicable program, organizational unit, and/or administrative specialty; knowledge of basic methods and procedures for research and statistical analysis and the ability to apply them. Ability to analyze data and make accurate projections using business mathematics and basic statistical techniques; ability to organize and plan work and projects including handling multiple priorities; ability to make independent decisions and exercise sound judgment; ability to compile, write, and present reports related to program or administrative specialty; demonstrated ability establish and maintain cooperative working relationships.
PREFERRED QUALIFICATIONS: - Previous work in a higher education setting in an academic unit.
- Experience involving study and analysis of class and room scheduling.
- Working knowledge of policies regarding campus space use.
- Proficient in Microsoft Office software applications and database management (Excel, Access).
- Ability to produce accurate work Thorough knowledge and understanding of PeopleSoft Course Catalog and Schedule of Classes functionality
- Familiarity with University academic regulations and procedure
- Thorough understanding of the impact of curriculum changes upon other areas of the University
Out of State WorkThe California State University (CSU) system is a network of twenty-three public universities providing access to a quality education through the support of California taxpayers. Part of CSU’s mission is to prepare educated, responsible individuals to contribute to California’s schools, economy, culture, and future. As an agency of the State of California, the CSU’s business operations almost exclusively reside within California. The CSU Out-of-State Employment Policy prohibits hiring employees to perform CSU-related work outside California. For more information, go to the California State University Out-of-State Employment Policy .
Background CheckCal Poly Pomona will make a conditional offer of employment to final job candidates, pending the satisfactory completion of a background check (including a criminal records check). The conditional offer of employment may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. In determining the suitability of the candidate for the position, Cal Poly Pomona will give an individualized assessment to any information that the applicant submits for consideration regarding the criminal conviction history such as the nature, gravity and recency of the conviction, the candidate’s conduct, performance or rehabilitation efforts since the conviction and the nature of the job applied for. For more information, go to the California State University Background Check Policy .
CSU Classification Salary RangeThis position is part of the CSUEU bargaining unit 9. The CSU Classification Standards for this position are located on the CSU Classification Standards website . The CSU Salary Schedule is located on the CSU Salary Schedule website . The classification salary range for this position according to the respective skill level is: minimum $4,799 and maximum $6,992 per month. Please refer to the anticipated hiring range for the appropriate salary rate for this particular position.
Employment Eligibility VerificationCal Poly Pomona hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire. For more information, go the I-9 Acceptable Documents website .
University Driving RequirementPositions that require driving for university business by using a personal or state vehicle must comply with the Authorized University Driver Policy. Driving records are monitored and evaluated by the Risk Management Department. The Risk Management Department evaluates a good driving report based on the following criteria. The driver must: 1. Have a valid California or other State Driver’s license. 2. Have no more than 3 motor vehicle violations or been the cause of 3 accidents in a 12-month period (or any combination of 3 thereof) 3. Not have more than 3 DMV Points, if their license is Class C or, 4. Not have more than 5 DMV Points, if their license is Class A, B, or C with endorsements. For more information, go to the Authorized University Driver Policy .
Conflict of InterestThis position is a “designated position” in the California State University’s Conflict of Interest Code. The successful candidate accepting this position is required to file financial interest disclosure forms subject to state regulations. For more information, go to the Conflict of Interest policy .
Security & Fire SafetyIn compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, California Education Code section 67380, and the Higher Education Opportunity Act (HEOA), Cal Poly Pomona’s Annual Security Report and Annual Fire Safety Report are available for viewing at the Cal Poly Pomona’s Annual Security Report and Cal Poly Pomona’s Annual Fire Safety Report .
Pay Transparency NondiscriminationAs a federal contractor, Cal Poly Pomona will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. For more information, see the Pay Transparency Nondiscrimination Provision poster .
Reasonable AccommodationWe provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact the ADA Coordinator by email at ADACoordinator@cpp.edu . For more information, go to Employment Notices .
Equal Employment OpportunityConsistent with California law and federal civil rights laws, Cal Poly Pomona provides equal opportunity in employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly Pomona complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.
Other NoticesFor other important employment notices, we invite you to visit Cal Poly Pomona’s Employment Notices web page.
Advertised: Oct 01 2025 Pacific Daylight Time
Applications close: Oct 15 2025 Pacific Daylight Time
