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Job Description
Examples of Duties
Duties may include, but are not limited to, the following:- Plans, organizes, manages, coordinates and directs the administrative functions of the department.
- Develops, administers, and ensures proper expenditure controls for the department budget.
- Organizes and directs the compilation and development of the department’s annual budget requests.
- Directs a system of internal fiscal/cost accounting, reporting, and control.
- Develops and implements new and efficient ways to provide services.
- Formulates and implements fiscal policies /procedures, and departmental policy.
- Directs the cost accounting, fiscal, personnel, office services, and general activities of the department.
- Supervises data analysis and program evaluation activities of administrative services.
- Interprets policies and procedures for management and subordinate personnel.
- Directs the negotiation of contracts and leases.
- Supervise grant funded application processes and prepare tracking mechanisms to ensure grant conditions are met.
- Develops procedure manuals and provides oversight on departmental personnel activities.
- Confers with representatives of other County departments and government agencies on administrative service problems.
- Plans, organizes, and supervises in-service training program for administrative service personnel.
Minimum Qualifications
Experience:
Four (4) years of progressively responsible administrative experience that has included fiscal and personnel management and program development and
implementation. Two (2) years of this experience must have been in a supervisory capacity.
Education:
Equivalent to graduation from a four (4) year college or university with a degree in Business Administration, Public Administration, Fiscal Administration, or a closely related field. (Additional qualifying experience may be substituted for the education on a year-for-year basis.)
License:
Possess a valid California driver's license at time of appointment and maintain.
Essential Functions
ESSENTIAL FUNCTIONS- Communicate effectively with others in person and over the telephone.
- Meet deadlines under stressful conditions.
- Resolve conflicts and respond appropriately to complaints.
- Complete multiple priority projects with conflicting deadlines.
- Establish, implement, and achieve goals and objectives.
- Represent County and Department with the community and other agencies.
- Administer budget, personnel and programs.
- Make presentations to the Board of Supervisors and other groups.
- Train, evaluate and supervise staff.
- Maintain confidential information according to legal standards and/or County regulations.
- Train, evaluate and supervise staff.
- Frequent operation of a data entry device and repetitive hand and arm motion.
- Frequent use of hand/eye coordination.
- Sitting for long periods of time and walking.
- Occasionally standing, pushing, pulling, bending and squatting to pick up or move objects.
- Occasionally lift and move objects weighing up to 40 pounds.
- Regular attendance is an essential function.
- Principles and modern methods of Public and Business Administration with special reference to organization, Fiscal and Personnel Management, and budgetary preparation and control.
- Data analysis and program planning and evaluation.
- Contract development, management, and analysis.
- Political and legislative processes.
- Organizational and administrative analysis.
- Principles of supervision and training and records development and maintenance.
Ability to:- Plan, organize, direct, and coordinate the administrative functions of the Department.
- Analyze data, interpret policies, procedures and regulations, develop appropriate conclusions, and prepare reports.
- Oversee and coordinate Human Resources functions.
- Oversee financial records development and maintenance.
- Oversee and effectively administer the Department’s budget.
- Oversee and effectively administer the Department’s grant applications, including reimbursement and reporting associated with the respective grant programs.
- Analyze administrative problems, reach practical and logical conclusions, and institute effective changes.
- Oversee the development of statistical information and the preparation of a variety of reports.
- Effectively represent the Public Works Department with the public, other County departments, and other government organizations.
- Organize and present ideas through oral communication and writing.
- Establish and maintain cooperative relationships with those contacted during the course of work.
- Coordinate record maintenance and functions with the various divisions.
- Operate a motor vehicle.
HOLIDAYS & LEAVES
MANAGEMENT LEAVE
May receive, depending upon classification, 96 hours per Fiscal Year.
VACATION
10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours).
SICK LEAVE
0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.
HOLIDAYS
Twelve paid holidays annually plus two optional holidays.
BEREAVEMENT LEAVE
Five (5) regularly scheduled consecutive workdays.
INSURANCE
HEALTH INSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units.- Anthem 500 EPO
- Anthem 1500 EPO
- Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
- Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)
- County pays 100% of the premium for employees and 50% for dependent(s )
- County pays 100% of the premium for employees and 50% for dependent(s)
DISABILITY INSURANCE
Management Disability Insurance - Unit 20 Unrepresented Management Levels A-E - 100% premium paid by employer
LIFE INSURANCE
County-paid Life and Accidental Death & Dismemberment Insurance- Unit 20 Unrepresented Management:
- Level A & B $85,000
- Level C $55,000
- Level D & E $35,000
Voluntary Term and Whole Life Insurance are available - premium paid by employee
RETIREMENT
DEFERRED COMPENSATION
The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable.
MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION
The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security. The applicable benefit formula is dependent upon your hire date with an MCERA employer; your pension amount will be determined by your age, years of service and final compensation amount.
EMPLOYEE PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM (EAP)
Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.
EMPLOYEE TICKETS, COUPONS, and DISCOUNTS
The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.
THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.
For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682.
Closing Date/Time: Continuous -
ABOUT THE COMPANY
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Merced County
Show moreMerced County, located in the heart of California's Central Valley, offers a unique blend of vibrant agricultural heritage and modern development. Known as the "Gateway to Yosemite," Merced County is surrounded by breathtaking natural beauty, including nearby national parks, lush farmlands, and scenic rivers. The county's strategic location provides easy access to major urban centers like San Francisco, Sacramento, and Fresno, making it an ideal hub for both business and leisure. With a diverse economy anchored by agriculture, education, healthcare, and manufacturing, Merced County offers ample opportunities for career growth and professional development. The presence of the University of California, Merced, further enhances the county's reputation as a center for innovation and research, attracting top talent and fostering a dynamic workforce.
In addition to its economic strengths, Merced County boasts a high quality of life with a strong sense of community. Residents enjoy affordable housing, a lower cost of living compared to many other parts of California, and a family-friendly environment with excellent schools and recreational facilities. The county's rich cultural heritage is celebrated through numerous festivals, farmers' markets, and community events, creating a welcoming atmosphere for newcomers. With its combination of economic opportunity, educational excellence, and a supportive community, Merced County is not just a great place to work but also a wonderful place to live and thrive.
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