Human Resources Analyst - Recruitment and Classification

Description

HUMAN RESOURCES ANALYST - RECRUITMENT AND CLASSIFICATION
Regular Full-Time Employment Opportunity

Individuals in this classification receive a 3.5% confidential premium which is included in the advertised rates.

The City of Sunnyvale is currently recruiting for a Human Resources Analyst in the Recruitment and Classification Division. In this fast-paced Human Resources Analyst position, the incumbent is responsible for coordinating and administering recruitment and examination processes, developing job related selection procedures, statistical analysis of examination processes, and assisting with classification studies. This work is done in a collaborative and supportive team environment following the City's values of integrity, leadership, and respect. The recruitment and classification team represents the City to job applicants, we are looking for a team member who brings a positive attitude, treats others with professionalism, and goes the extra mile to provide exceptional customer service.

For a complete job description, click here: Job Description

Essential Job Functions

(May include, but are not limited to, the following):

• Develops, plans, coordinates and administers recruitment and examination processes, including: conducting job analysis, developing recruitment plans and creative outreach techniques to attract a diverse applicant pool
• Designs and develops job related selection procedures
• Evaluates employment applications
• Develops examination schedules
• Develops, administers and evaluates oral, written, physical agility and performance exams and other assessment instruments
• Performs statistical analysis of examination results
• Oversees the preparation of job announcements, employment advertising and other recruitment materials
• Attends job fairs and other events to publicize City job opportunities
• Provides information and advice to job applicants and the public concerning employment opportunities and examination procedures
• Assists with conducting classification studies, including gathering information, surveying other agencies, assisting with the audit of positions by questionnaire and interview, and, preparing and revising classification specifications.

In addition to the above, the following duties are also performed by the Human Resources Analyst:

• Assists with the planning and coordination of major research or administrative projects; compiles and analyzes data pertaining to personnel program policies and issues.
• Assists in the development and implementation of department or Citywide goals, objectives, policies and procedures; educates employees and managers on policies and legal compliance; analyzes and recommends strategies to improve effectiveness of operation.
• Assists in analyzing data and preparing reports related to area(s) of assignment; conducts and responds to surveys.
• Plans, develops, coordinates and presents training sessions related to area(s) of assignment; may prepare and conduct training classes for City employees.
• Utilizes computer software applications to support and conduct recruitment and selection, compensation, classification, workers' compensation and safety, labor relations and employee development activities depending on the area(s) of assignment.
• Assists with department budget preparation, analysis and administration; monitors expenditures; approves invoices and purchases; may be assigned responsibility for department-wide budget monitoring.
• May represent the Human Resources Department in interdepartmental, interagency and public meetings; acts as staff to and/or serves on committees and task forces as assigned.
• May act as a lead-worker to assigned clerical and technical staff; directs and assists with the evaluation of assigned staff.

WORKING CONDITIONS
Position requires prolonged sitting, standing, walking, reaching, twisting, turning, kneeling, bending, squatting and stooping in the performance of daily activities. The position also requires grasping, repetitive hand movement and fine coordination in using a computer keyboard. Additionally, the position requires near and far vision in reading written reports and work related documents. Acute hearing is required when providing phone and personal service. The need to lift, drag and push files, paper and documents weighing up to 25 pounds also is required. Some of these requirements may be accommodated for otherwise qualified individuals requiring and requesting such accommodations.

Minimum Qualifications

Education and Experience

The minimum qualifications for education and experience can be met in the following way:

A Bachelor's degree from an accredited college or university in personnel administration, business, public administration or a related field, AND

Two years of technical or professional level human resources experience.

Knowledge and Abilities

Working Knowledge of:

• Principles and practices of human resources administration, including recruitment and selection, HRIS, employee benefit programs, workers' compensation claims management and administration, safety program administration, training, employee development and/or employee relations, depending on the area of assignment.
• Legal and professional standards and procedures related to the development, administration and validation of assessment instruments, if assigned to Recruitment and Classification.
• Methods and techniques of record keeping and report preparation and writing; proper English, spelling and grammar.
• Office practices, methods and equipment, including a computer and a variety of word processing and other software applications.
• Applicable federal, state and local laws, codes and regulations related to area(s) of assignment.

Some Knowledge of:

• Principles and practices of program and system development, administration and evaluation.
• Research methods and statistical analysis.
• Basic principles of supervision and training.

Ability to:

• Analyze complex administrative and technical issues and make appropriate recommendations for action.
• Exercise initiative, ingenuity and sound judgment in solving problems and developing effective solutions within the role of a Human Resources Analyst.
• Work effectively with a customer service focus with department and City staff, and the general public.
• Effectively organize, prioritize and follow-up on work assignments.
• Independently develop and coordinate effective systems, programs, and procedures.
• Learn more complex principles, practices, techniques and regulations pertaining to assigned duties.
• Understand, interpret, explain and accurately apply applicable laws, codes and regulations.
• Develop and implement revisions to standard operating procedures to improve effectiveness and/or comply with regulatory changes as appropriate.
• Develop and coordinate work programs.
• Direct, train and assist with the evaluation of subordinate staff.
• Make sound decisions within established guidelines.
• Make public presentations.
• Maintain accurate records.
• Communicate clearly and concisely, both orally and in writing.
• Follow written and oral directions.
• Work independently and as a member of a team.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Observe safety principles and work in a safe manner.

Licenses and Certificates
Possession and continued maintenance of a valid class C California driver's license and a safe driving record, or the ability to provide alternate transportation which is approved by the appointing authority.

DESIRABLE QUALIFICATIONS

• Public sector human resources experience
• Project management experience
• Lead experience

Application and Selection Process

APPLICATION PROCESS
If you are interested in this opportunity, please submit a City of Sunnyvale employment application and responses to the supplemental questions to the Department of Human Resources no later than 5:00 p.m. on Monday, October 20, 2025. Candidates are asked to fully describe any training, education, experience, or skills relevant to this position. Electronic applications are submitted on-line through the City's employment page at www.sunnyvale.ca.gov and Click Jobs. Late or incomplete applications will not be accepted.

EXAM PROCESS
Applications will be competitively screened based on the minimum qualifications of this position. Based upon a review of the application materials, the most qualified candidates will be invited to participate in the examination process, which may consist of an oral examination scheduled for Wednesday, November 5, 2025. (Note: The examination process may be changed as deemed necessary by the Director of Human Resources). Selection interviews for the most successful candidates in the oral examination process will be scheduled for Wednesday, November 12 or Wednesday, November 13.

SELECTION PROCESS
Candidates who receive a passing score on the examination will be placed on an eligibility list for up to one year, in accordance with the City's Civil Service Rules and Administrative Policies.

Any candidate selected by the hiring department will be required to successfully complete a pre-employment process, which may consist of a background history check, as well as medical exam(s) administered by a City-selected physician(s) before hire. Prior to starting work, all newly-hired employees will be fingerprinted to check conviction history. A conviction history will not necessarily disqualify an applicant from appointment; however, failure to disclose conviction history will result in refusal of employment or termination.

INFORMATION ABOUT PROOF OF EDUCATION
Any successful candidate selected by the hiring department will be required to submit proof of education (i.e., original copy of the diploma or college/university transcripts).

ADDITIONAL INFORMATION
Positions in this classification are not represented by a bargaining group and are designated as confidential.

For assistance on how to fill out your job application, watch the following video:

• How to Apply for a City of Sunnyvale Job- YouTube (5:13)

The information contained within this announcement may be modified or revoked without notice and does not constitute either an expressed or implied contract.

The City of Sunnyvale is an Equal Opportunity Employer. It is the policy of the City of Sunnyvale not to discriminate against all qualified applicants or employees on the basis of actual or perceived race, religion (including religious dress or grooming practice), religious creed, color, sex (includes gender, gender identity, gender expression, transgender, pregnancy, childbirth, medical conditions related to pregnancy or childbirth, breastfeeding or medical conditions related to breastfeeding), sexual orientation (including heterosexuality, homosexuality and bisexuality), ethnicity, national origin, ancestry, citizenship status, military and veteran status, marital status, family relationship, age, medical condition, genetic characteristics and/or genetic information, and physical or mental disability. Applicants needing special accommodations for testing should submit a request to the Department of Human Resources at time of application.

Summary of Confidential Non-Management Employees CONF Benefits

Notice of CFRA (California Family Rights Act) Rights and Obligations

Closing Date/Time: 10/20/2025 5:00 PM Pacific

• 

• City of Sunnyvale

• 408-730-3017

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