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Job Description
Business Coordinator - Human Resources
42581BR
42581BR
Position Description
This position is on-site. Potential hybrid remote work after successful completion of your first six months. Shift start time options are 7:30 am or 8:00 am.
A great opportunity for those who are motivated and detail-oriented to gain comprehensive exposure to all facets of Human Resources! Cross-training to other HR functions provided!
Provides advanced administrative and operational support to the Vice President, Chief Human Resources Officer (CHRO) and the Division of Human Resources. This position ensures efficient coordination of administrative processes, fiscal management activities, and division-wide logistics. The Business Coordinator serves as a key liaison for the CHRO, managing calendars, travel, purchases, contracts, and policy tracking, while assisting with special projects, budget preparation, and compliance-related reporting. The role requires a high degree of professionalism, accuracy, and discretion. A commitment to confidentiality, integrity, dependable follow-through, and a kindhearted approach in all interactions is essential to representing the Office of the Vice President and CHRO.
The candidate in this position will interact with all employees with the highest level of courtesy and professionalism, demonstrate our values, and exercise confidentiality in all matters.
Major/Essential Functions- Provides direct executive and administrative support to the Vice President, CHRO, including scheduling, calendar management, correspondence, event booking, meeting/event/retreat food ordering, and meeting preparation.
- Tracks and coordinates all HR policies where HR is a reviewer or owner to inform CHRO in advance, ensuring timely proactive submission and compliance with institutional deadlines.
- Tracks all CHRO projects, initiatives, and deadlines, maintaining a comprehensive dashboard for regular status review.
- Ensures CHRO is informed of key institutional and system-level activities (e.g., BOR meetings, Legislative Session, internal leadership updates).
- Conducts research, as assigned, to contribute to practices, policy development, and team initiatives.
- Assists with the annual HR budget preparation and provides documentation or data to support financial planning.
- Responsible for the timely preparation and submission of all HR labor redistributions across campuses to ensure complete and accurate use of available funding for salaries, to include running financial reports for the CHRO on a weekly basis.
- Responsible for the timely and accurate processing of all HR divisional travel, including pre-approval, booking, and reimbursement.
- Responsible for timely and accurate P-Card reconciliation and documentation for all HR accounts.
- Processes all HR purchases through TechBuy, including supplies, computers, and other division needs.
- Tracks all HR-related contracts for renewal, ensuring timely processing, invoicing, and payment upon CHRO review and approval.
- Responsible for maintaining and submitting annual inventory control for HR equipment and computers.
- Provides HR back-up support for transactional functions (e.g., ePAFs, PASS actions, employment verifications) and performs other duties as assigned to support the CHRO and division.
Required Qualifications
Bachelor's degree plus two (2) years related experience; OR a combination of education and/or progressively responsible related experience to equal six (6) years.
To apply, please visit: https://sjobs.brassring.com/TGnewUI/Search/home/HomeWithPreLoad?partnerid=25898&siteid=5283&PageType=JobDetails&jobid=899724
All qualified applicants will be considered for employment without regard to sex, race, color, national origin, religion, age, disability, protected veteran status, or genetic information.
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act is a federal statute requiring colleges and universities participating in federal financial aid programs to maintain and disclose campus crime statistics and security information. By October 1 of each year, institutions must publish and distribute their Annual Campus Security Policy & Crime Statistics Report (ASR) to current and prospective students and employees. You can locate this report through our website at: https://www.ttuhsc.edu/emergency/clery-report.aspx.
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ABOUT THE COMPANY
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Texas Tech University Health Sciences Center
Show moreAbout Us
Nationally recognized for innovative programs, academic achievement, cutting-edge research and exceptional patient care, Texas Tech University Health Sciences Center aims to promote a greater health environment for West Texas and beyond. While our flagship campus resides proudly in Lubbock, Texas, TTUHSC operates five schools with campuses in Abilene, Amarillo, Dallas/Fort Worth, Lubbock and the Permian Basin (Midland & Odessa).
Like Texas itself, we are an independent and proud institution that is part of a larger union, the Texas Tech University System. As a university separate from Texas Tech University, we have been entrusted with a singular charge: to teach the next generation of doctors, nurses, pharmacists, researchers and health care professionals while simultaneously providing the people of West Texas with world-class patient care. We are both an institution of higher learning and a place where real people come for life-saving medical care.
Our Mission
As a comprehensive health sciences center, our mission is to enrich the lives of others by educating students to become collaborative health care professionals, providing excellent patient care, and advancing knowledge through innovative research.
Our Values & Culture
Through our values-based culture, TTUHSC is committed to cultivating an exceptional workplace community with a positive culture that puts people first. Our five values guide our actions and principles: Beyond Service, Kindhearted, Integrity, One Team, and Visionary.
Compensation & Benefits
We are proud to offer many exceptional employee benefits, including a generous compensation package with comprehensive benefits, medical and dental insurance, paid time off and substantial automatic retirement contributions. Additionally, we invest in employee success by providing many resources designed to support your personal and professional growth, including:
- Comprehensive Health Plans and Other Core Insurance
- State Retirement Programs and Pension Options
- Retiree Insurance for Lifetime Medical Benefits
- Continuing Education & Lifelong Learning Programs
- Tuition scholarships for employees and their dependents
- Leadership and Professional Development Programs
- Mental and Physical Wellness Programs
- Employee Recognition Programs and Longevity Pay
We are excited for you to consider joining our team at the Texas Tech University Health Sciences Center. Consistently ranked as a "Great College to Work For" by the Chronicle of Higher Education, TTUHSC provides so much more than just a job!
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