Equipment Maintenance Supervisor I/II

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

The City of San José, the Capital of Silicon Valley, is one of the nation's best managed cities and one of the top ten cities in which to live, work, and do business. Moreover, San José is the center of cultural, government and economic activity for the region. The employees of the City of San José have embraced the following values: Integrity, Innovation, Excellence, Collaboration, Respect and Celebration. The City's Department of Public Works (DPW) is seeking an individual whose values align with the values of the City's employees.

The Public Works Department is responsible for delivering capital improvement projects for a wide variety of City facilities and infrastructure, maintaining City facilities and fleet assets, facilitating and regulating development activities, and providing animal care and services. The Department is committed to high-quality service, partnering with the community, and providing an excellent environment in which to work.

Position Duties

The salary range for this position is:

Equipment Maintenance Supervisor I: $112,563.36 - $137,220.72

Equipment Maintenance Supervisor II: $122,369.52- $149,363.76

This range includes an approximate five percent (5%) ongoing non-pensionable pay. Actual salary shall be determined by the final candidates’ qualifications and experience.

The Fleet Management Division in Public Works Department is responsible for the management of the City’s fleet including the comprehensive inspection, maintenance, repair, acquisition, and disposal. The City’s vehicle and equipment fleet currently consists of over 2,900 assets.

The Department of Public Works Fleet Management Division is recruiting to fill an Equipment Maintenance Supervisor position. Reporting to the Fleet Manager, Equipment Maintenance Supervisors are vital to the operations of the Fleet Management Division. Public Works utilizes four supervisor positions to manage full-service fleet maintenance operations at seven different locations. This position will be supervising or managing one or more of these facilities.

The Fleet operates 365 days a year for some of our customers such as the Police Department, while simultaneously maintaining several hundred vehicles and equipment from various other departments. The Airport Fleet facility provides for the maintenance and repair of a diverse airport fleet, including light and heavy equipment and also a complex network of emergency generators located at the San Jose Mineta Airport. In addition to managing these critical operations, this supervisor position contributes expert knowledge to assist in making critical decisions as fleet assets near the end of their life cycle and repair or disposition decisions have to be made. This position is also responsible for the statutory compliance of hazardous materials, emissions, waste, and fuel storage.

Under the direction of the Fleet Manager, the following position details are the areas of experience required for employment and a general description of associated duties:

• Plans, directs, and coordinates shop activities within the Fleet Management division in connection with the installation, maintenance, and repair of a wide variety of automotive, truck, related machinery, stationary equipment and off-road equipment.
• Manages a comprehensive vehicle maintenance and repair program for the City’s automotive, heavy, and special equipment including portable and fixed generators at multiple facilities.
• Monitors and administers Fleet Management and Citywide procedures and policies involving staff, customers, and vendors for related fleet services and activities.
• Manages personnel, assign, train, supervise, and evaluate staff and their work makes recommendations on employment retention, promotion, demotion, and other personnel actions.
• Works with the Fleet Manager and other fleet Supervisors as a team to strategically shift personnel and resources to serve the entire City.
• Manages division procedures, scheduling, priorities, and workflow.
• Manages and administers important timely documentation standards such as work order management and vendor invoicing.
• Manages a preventative maintenance and statutory compliance program for vehicles and equipment focused on maximizing vehicle and equipment uptime, safety, competitive costs, and compliance.
• Consults with City personnel, outside vendors, and others; evaluates and sets priorities for work to be performed; schedules, assigns, and evaluates work performed; ensures the scheduling of work completion with a minimum of downtime and within time standards.
• Manages purchases of tools, parts, equipment, and supplies through approved City processes for efficient and effective repair operations.
• Continuously monitors contracts and expenses and stays within an established annual budget. Monitors and leads cost recovery operations through cost recovery programs.
• Works with parts staff to ensure adequate inventories and suppliers for efficient parts operations, minimal and accurate inventory counts and customers are billed correctly for parts used. Provides cost and inventory statistics and data for budget use.
• Manages work order process from initiation to completion. Ensures work orders have correct labor charges, parts postings, and time and date features used correctly for tracking fleet availability and costs.
• Maintains labor records, equipment, materials, supplies and parts used and their cost for budget input.
• Assigns certain vehicles and equipment to outside vendors for repair. Monitors and documents the performance of outside vendors, ensures accurate and competitive services from vendors including warranty and recalls.
• Evaluates vehicle condition and makes recommendations for retention, repair and or retirement.
• Conducts safety workshops with subordinate staff; ensures staff members are properly trained and conduct facility hazardous material and waste functions in compliance with local and state regulations; ensures compliance with safety standards, and regulations in installation, modification, and repair work and in employee work sites.
• With the direction of the Fleet Manager will oversee the build of City Fleet assets including Marked Patrol Fleet for the San Jose Police Department, Fire Apparatus, custom builds for all other City Departments.

Minimum Qualifications

Equipment Maintenance Supervisor I:

Education and Experience: Completion of high school, General Educational Development (G.E.D.) Certificate, or California Proficiency Certificate AND four (4) years of experience in journey-level automotive and heavy equipment repair, machining, or metalworking.

Acceptable Substitution

Completion of an Associate or Bachelor's degree from an accredited college or university may substitute for two (2) of the four (4) years of experience in journey-level automotive and heavy equipment repair, machining, or metalworking.

Required Licensing (such as driver’s license, certifications, etc.)

Possess and maintain a valid State of California driver's license.

Equipment Maintenance Supervisor II:

Education and Experience: Completion of high school, General Educational Development (G.E.D.) Certificate, or California Proficiency Certificate AND four (4) years experience in journey-level automotive and heavy equipment repair, machining, or metalworking, including at least one (1) year of experience as an Equipment Maintenance Supervisor I.

Acceptable Substitution

Completion of an Associate’s or Bachelor’s degree from an accredited college or university may substitute for two (2) of the four (4) years of experience in journey-level automotive and heavy equipment repair, machining, or metalworking.

Required Licensing (such as driver’s license, certifications, etc.)

• Possess and maintain one of the following certifications: NAFA Fleet Management Association Maintenance Management Certification, OR NAFA Fleet Management Association Certified Automotive Fleet Manager, OR American Public Works Association (APWA) Certified Public Fleet Professional.

Form 700 requirement

• This position requires a disclosure of outside investments, real property interest, income, and business positions. You must complete and file an “Assuming Office Form 700” with the City Clerk’s Office within the first 30 days of employment with the office.

Desirable Qualifications

• Completion of a California Apprentice Equipment Mechanic Program or equivalent program acceptable to the City.
• Experience working on a variety of fleet assets such as:
• Street sweepers
• Wheel and track construction equipment
• Scissor and forklifts
• Aerials and cranes
• Dredging and watercrafts
• Large mowers
• Compressors
• Generators
• Pumps
• Amusement rides
• Fire apparatus
• Radio and Communications equipment experience
• Aftermarket systems such as lighting, cranes, hydraulics

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations such as:

• Repairs of mechanized equipment
• Safety laws, rules, practices and precautions for vehicles, equipment, and employees engaged in installations, modification, and repair.
• Industry standards and practices as they relate to fleet management
• Local government budgeting process.
• Reading and interpreting manufacturer’s operating and service manuals.
• Purchasing, maintaining, and controlling adequate inventories of supplies, equipment, parts, and tools.

Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally, and in writing; demonstrates effective use of listening skills and displays openness to other people’s ideas and thoughts.

Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.

Continuous Improvement - Actively identifies new areas for learning and regularly creates and takes advantage of learning opportunities.

Decision Making- Identifies and understands issues, problems, and opportunities; uses effective approaches for choosing a course of action or developing appropriate solutions.

Planning- Acts to align own unit’s goals with the strategic direction of the organization; Defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives.

Supervision- Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.

Teamwork and Interpersonal Skills- Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.

SELECTION PROCESS:

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. You must answer all questions to be considered or your application may be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If you have questions about the duties of these positions, the selection, or hiring processes, please contact Maritza Garcia at maritza.garcia@sanjoseca.gov.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 10/20/2025 11:59 PM Pacific

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• City of San Jose

• 408-535-1285

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