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Job Description
Examples of Duties
Duties may include, but are not limited to the following:- Plan, organize, manage, coordinate and direct the administrative functions of the division.
- Perform a broad range of management, administrative, and fiscal duties; assists in the preparation of the annual budget and in the administration of the final budget.
- Actively pursue, develop and write applications for grant funding and other special source funding for department growth.
- Oversee and manage state and federal grants.
- Develop and implement new and efficient ways to provide services.
- Develop and implement divisionpolicy and procedure.
- Advise on and resolve complex administrative problems.
- Confer with representatives of other County departments and government agencies.
- Ensure division compliance with County and Department resolutions and regulations.
- Ensure human resource management compliance in accordance with all County, State and Federal resolutions and regulations.
- Develop, negotiate and administer contracts.
- Prepare special reports and financial claims.
- Review audit reports and other material provided by outside agencies and recommend s changes to facilitate division compliance.
- Participate in department management staff meetings.
- Coordinate the mandated and non-mandated training requirements of all members of the division.
- Coordinate legislative and regulation analysis to determine impacts on divisional programs and functions.
- Prepare Board Agenda Items.
- Select, supervise, train and evaluate assigned staff.
- Prepare detailed reports andrespond to queries relative to divisionprograms.
- Represent the department with State and Federal Agencies, County Administration and the Board of Supervisors.
- Manage various projects related to construction, infrastructure improvements, and Castle Commerce Center Operations.
Minimum Qualifications
Experience:
Three (3) years of progressively responsible administrative experience, which has included two (2) or more of the following areas: personnel administration, grant and contract administration, fiscal and budget development and management, information systems management,project management, or real estate management.Two (2) years of this experience must have been in a full supervisory capacity.
Education:
Equivalent to completion of a four (4) year degree in Business Administration, Public Administration or a closely related field. (Additional qualifying experience may be substituted for the required education on a year-for-year basis)
License:
Possess a valid California driver’s license at time of appointment and maintain.
Essential Functions- Conduct research and analysis for programs and special projects.
- Provide critical oversight of Castle Commerce Center utilities operation and maintenance.
- Manage the Castle Commerce Center water system.
- Coordinate and monitor contract performance, acceptance of work and other related activities associated with completion of projects.
- Assist in the preparation of the annual airport capital improvement program/budget.
- Effectively read and interpret facility designs and development project plans.
- Analyze data, interpret and write policies, procedures and regulations, develop appropriate conclusions and prepare reports.
- Establish, implement and achieve goals and objectives.
- Maintain confidential information in accordance with legal stands and/or County regulations.
- Meet deadlines under stressful conditions.
- Complete multiple priority projects with conflicting deadlines.
- Select, supervise, train and evaluate staff.
- Develop and maintain effective relationships with staff, consultants, contractors, engineers, architects, tenants, and representatives of other agencies or departments.
- Resolve conflicts and respond appropriately to complaints.
- Communicate effectively with others in writing, person and over the telephone.
- Represent the County and the Department with the community and other agencies.
- Operate a personal computer and other office equipment.
- Frequent use of depth perception, peripheral vision and color perception.
- Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
- Kneel, bend, twist, squat, balance and crawl. Frequent use of hand-eye coordination.
- Frequent use of data entry device including repetitive hand and arm motion.
- Occasionally lift and carry up to 40 pounds.
- Normal dexterity, frequent holding and grasping.
- Frequently operate a motor vehicle.
- Regular attendance is an essential function.
- Administrative principles, management techniques and concepts.
- Requirements, administrative techniques, and record keeping necessary for securing, maintaining, and effective functioning of grant programs.
- Budget development and expenditure control.
- Federal, State and local regulations governing division operations.
- Public Personnel management, including equal employment opportunity.
- Use of management information systems.
- Contract development, management and analysis.
- Operation, services and activities involved with the Castle Commerce Center and Castle Airport.
- Federal and State funding provisions and guidelines.
- Real estate leasing.
- Plan, organize, direct, manage and coordinate program compliance, budget and grants.
- Evaluate program and management information needs and develop appropriate systems.
- Analyze and apply legislation to operations.
- Prepare comprehensive and accurate reports of various types and complexity.
- Effectively plan, organize, direct and coordinate the work of subordinate staff.
- Establish and maintain cooperative working relationships with those contacted in the course of work.
- Gather information on future needs of the department/division and prepare reports on those needs.
- Understand, interpret and enforce compliance with project plans, specifications, bid documents, contract provisions and safety standards.
HOLIDAYS & LEAVES
MANAGEMENT LEAVE
May receive, depending upon classification, 96 hours per Fiscal Year.
VACATION
10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours).
SICK LEAVE
0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.
HOLIDAYS
Twelve paid holidays annually plus two optional holidays.
BEREAVEMENT LEAVE
Five (5) regularly scheduled consecutive workdays.
INSURANCE
HEALTH INSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums. Medical plan availability varies based on bargaining units.- Anthem 500 EPO
- Anthem 1500 EPO
- Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
- Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)
- County pays 100% of the premium for employees and 50% for dependent(s )
- County pays 100% of the premium for employees and 50% for dependent(s)
DISABILITY INSURANCE
Management Disability Insurance - Unit 20 Unrepresented Management Levels A-E - 100% premium paid by employer
LIFE INSURANCE
County-paid Life and Accidental Death & Dismemberment Insurance- Unit 20 Unrepresented Management:
- Level A & B $85,000
- Level C $55,000
- Level D & E $35,000
Voluntary Term and Whole Life Insurance are available - premium paid by employee
RETIREMENT
DEFERRED COMPENSATION
The County offers a 457 Deferred Compensation Plan. Employees choose their investment funds and can make pretax contributions to the plan up to the maximum allowable.
MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION
The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security. The applicable benefit formula is dependent upon your hire date with an MCERA employer; your pension amount will be determined by your age, years of service and final compensation amount.
EMPLOYEE PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM (EAP)
Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.
EMPLOYEE TICKETS, COUPONS, and DISCOUNTS
The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.
THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.
For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7682.
Closing Date/Time: Continuous - Plan, organize, manage, coordinate and direct the administrative functions of the division.
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ABOUT THE COMPANY
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Merced County
Show moreMerced County, located in the heart of California's Central Valley, offers a unique blend of vibrant agricultural heritage and modern development. Known as the "Gateway to Yosemite," Merced County is surrounded by breathtaking natural beauty, including nearby national parks, lush farmlands, and scenic rivers. The county's strategic location provides easy access to major urban centers like San Francisco, Sacramento, and Fresno, making it an ideal hub for both business and leisure. With a diverse economy anchored by agriculture, education, healthcare, and manufacturing, Merced County offers ample opportunities for career growth and professional development. The presence of the University of California, Merced, further enhances the county's reputation as a center for innovation and research, attracting top talent and fostering a dynamic workforce.
In addition to its economic strengths, Merced County boasts a high quality of life with a strong sense of community. Residents enjoy affordable housing, a lower cost of living compared to many other parts of California, and a family-friendly environment with excellent schools and recreational facilities. The county's rich cultural heritage is celebrated through numerous festivals, farmers' markets, and community events, creating a welcoming atmosphere for newcomers. With its combination of economic opportunity, educational excellence, and a supportive community, Merced County is not just a great place to work but also a wonderful place to live and thrive.
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