Senior Analyst – San Jose Public Library, Financial & Business Services Unit

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

The award-winning San José Public Library (SJPL) consists of more than 600 employees, a 2 3 % bilingual workforce, and has 24 branch libraries across San José, in addition to the Dr. Martin Luther King, Jr. Library, which is the city’s main library jointly operated through a unique partnership with San José State University. SJPL serves a diverse community of roughly one-million residents and currently has nearly 700,000 library members. It annually attracts over 6 million visitors (pre-pandemic) and circulates more than 8 million items per year.

Over the past few years, SJPL has cultivated a 21st century library experience dedicated to public service and committed to equity, diversity, and inclusion at the core. In addition to providing library services to the community, SJPL proudly leads two citywide initiatives - the Education and Digital Literacy Strategy and the SJ Access digital equity initiative, which has become the number one provider of free public access to Wi-Fi connectivity, tech device lending, and multi-lingual digital literacy programs and support. SJPL is led by Jill Bourne, City Librarian, who was nationally recognized in 2017 as Library Journal’s “Librarian of the Year.”

SJPL enriches lives by fostering lifelong learning and ensuring that every member of the community has access to a vast array of ideas and information. The library department is a place where people do great work and make a difference in our community. To see examples of SJPL’s work and learn more about its impact, visit www.sjpl.org. Join us to make a difference!

Position Duties

The Library Department is recruiting for a Senior Analyst to oversee the Department’s Finance and Business Services Unit and serve as the lead in the oversight of the Library’s fiscal and accounting activities. The Senior Analyst reports directly to the Administrative Officer and provides supervision to a team of five staff within in the Finance and Business Services Unit.

The Senior Analyst position is instrumental in supporting the Library Department in development of the annual Operating Budget and Capital Improvement Program, oversight of contracts and grants, as well as ongoing monitoring of expenditures and revenues. This position also conducts detailed analysis of expenditure and activity trends, providing high level oversight of department personal (salaries) and non-personal (non-salary) appropriations/funds, revenue generating activities, and is responsible for the preparation of monthly and annual expenditure reports.

• Plans and manages the development and oversight of an approximate $70.8 million department operating budget, and a $56.5 million capital budget.
• Establishes the priority level of different tasks related to the tracking and development of operating and capital budgets to ensure consistent service delivery, protection of Library’s financial assets, and appropriate use of library bond and library parcel tax funds.
• Leads the preparation and ongoing management of Capital funds Source and Use statements along with monthly monitoring of capital expenses in coordination with unit managers and Library administration
• Coordinates and supports budget proposal development and related items with the Administrative Officer, Library Executive Leadership Team and Library Managers, Library stakeholders, City Manager’s Budget Office, other City departments, as well as external vendors and governmental agencies.
• Develops and manages annual and ad-hoc Department wide, unit specific, and other various budget trainings.
• Evaluates and makes recommendations for improved departmental processes, operations, and systems. Implements annual department work plan goals, objectives and guidelines utilizing resources effectively to improve efficiency and effectiveness.
• Provides direct supervision to the Financial & Business Services Unit consisting of two Analysts (direct reports) and a fiscal team composed of an Accounting Technician and two Senior Account Clerks responsible for accounts payable, accounts receivable, and payroll/time keeping.
• Presents reports, recommendations, and information to the Library Executive Leadership Team and other units within the department, as well as other City and external stakeholders.
• Assists with the development of Council memos related to budget, finance, grant administration, and ensures accuracy and accountability in budget management.

This position engages with and supports multiple department units in the Library Department. The successful candidate will need to have strong analytical, management, organizational, and communication skills (written and verbal), the ability to handle multiple assignments and work well under the pressure of the budget process. Excellent communication and interpersonal skills, critical thinking ability, significant capital and operating budget experience as well as data analysis experience are ideal.

Annual Salary Range for this Senior Analyst classification is: $118,460- $144,319. This salary range includes an approximate five percent (5%) ongoing non-pensionable compensation. Actual salary shall be determined by the final candidates’ qualifications and experience.

This recruitment may be used to fill multiple positions in this or other departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Minimum Qualifications

(These qualifications are typically required. An equivalent combination of education and experience sufficient to satisfactorily perform the duties of the job may be substituted.)

Minimum Qualifications

Education and Experience

A Bachelor’s Degree from an accredited college or university and four (4) years of increasingly responsible experience in general management/administrative analytic work in the areas of budget, finance, grant administration, organizational analysis, general administration, human resources, or related field in general analytical work.

Acceptable Substitution

One (1) year of additional education above the Bachelor’s Degree level may be substituted for one (1) year of the required management/administrative analytic work.

Required Licensing (such as driver’s license, certifications, etc.)

• Possession of a valid State of California driver's license may be required for some assignments.
  

Other Qualifications

Competencies

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable competencies for this position include:

• Job Expertise - Demonstrates knowledge of and experience with applicable professional/technical principles and practices, Citywide and departmental procedures/policies and federal and state rules and regulations.
• Analytical Thinking - Approaching a problem or situation by using a logical, systematic, sequential approach.
• Computer Skills - Experienced with common business computer applications including but not limited to: MS Outlook, MS Word, MS PowerPoint, MS Access, and MS Excel.
• Initiative - Exhibits resourceful behaviors toward meeting job objectives; anticipates problems, is proactive, and avoids difficulties by planning ahead; displays willingness to assume extra responsibility and challenges; pursues continuing education opportunities that promote job performance.
• Fiscal Management - Understands the relationship of the budget and resources to the strategic plan; complies with administrative controls over funds, contracts, and procurements.
• Planning - Acts to align own unit's goals with the strategic direction of the organization; defines tasks and milestones to achieve objectives, while ensuring the optimal use of resources to meet those objectives
• Problem Solving - Approaches a situation or problem by defining the problem or issue; determines the significance of problem; collects information; uses logic and intuition to arrive at decisions or solutions to problems that achieve the desired outcome.
• Supervision - Sets effective long and short-term goals based on a good understanding of management practices; establishes realistic priorities within available resources; provides motivational support; empowers others; assigns decision-making and work functions to others in an appropriate manner to maximize organizational and individual effectiveness.
• Teamwork & Interpersonal Skills - Develops effective relationships with co-workers and supervisors by helping others accomplish tasks and using collaboration and conflict resolution skills.
• Communication Skills - Effectively conveys information and expresses thoughts and facts clearly, orally and in writing; demonstrates effective use of listening skills and displays openness to other people's ideas and thoughts.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact renee.bettencourt@sjlibrary.org.

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses. Please be advised that use of AI content in your responses may result in your removal from the hiring process.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

The City of San Jose offers a wide range of core health benefits including Medical, Dental, Vision, Employee Assistance Program, Life Insurance, Disability, and Savings Plans. Please visit the City's benefits pagefor detailed information on coverage, cost, and dependent coverage.

For information on the City’s Retirement Plan(pension for full-time employees), please visit the Office of Retirement Services website. You will be able to view information based on different Sworn/Federated job classification.

In additional to the benefits above, there is an additional perks siteto explore further benefits of working for the City of San Jose like paid leave, educational reimbursements, and holiday pay are specific to the job classification and union membership.

Closing Date/Time: 11/2/2025 11:59 PM Pacific

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• City of San Jose

• 408-535-1285

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