Budget Analyst III

General

The Budget Analyst III is a senior level Budget Analyst position that will report to the Manager, Budgets and is responsible for analyzing and preparing the operating and capital budgets for one of the four agencies: the San Mateo County Transit District (SamTrans), the Peninsula Corridor Joint Powers Board (Caltrain), San Mateo County Express Lanes Joint Powers Authority (ELJPA), and the San Mateo County Transportation Authority (TA).

Essential Functions & Duties

• Receive, review, and monitor cost center manager budget requests for SamTrans, Caltrain, ELJPA, and/or TA operating and capital programs.
• Prepare the budget report in the monthly financial statement and staff reports for Board approval.
• Review and verify budget authority for both operating and capital projects for up to four agencies, including monthly and quarterly staff reports.
• Review and analyze year-over-year budget changes, historical and future trends, and project budget assumptions.
• Liaison with internal staff and external stakeholders to provide and/or retrieve budget information.
• Assist with development and analysis of the annual operating and capital budget; development of baseline budgets, and processing new budget requests for approval by executive team.
• Collaborate with internal stakeholder to ensure grant funding is allocated to the appropriate projects.
• Preparation of the Indirect Cost Allocation (ICAP) calculation in accordance with Office of Management and Budget (OMB) Circular A-87 and ASMB C-10.
• Preparation and filing of Indirect Cost Allocation Plan/Indirect Cost Rate Proposal (ICAP/ICRP) application with FTA and Caltrans

Examples of Essential Duties:

• Analyze and process the activation of funds for capital projects.
• Monitor the implementation of the funding plan for capital projects.
• Provide operating and capital analysis for current budget year activities.

• Process budget transfer requests.
• Identify, prioritize, and propose solutions to budget issues
• Perform budget monitoring activities including revenue and expense forecasting, and budget to actual cost comparison for monthly, quarterly and annual financial reports
• Assist with the ICAP calculation by providing supporting workbook and documentation
• Prepare the monthly financial statement presented to the Board of Directors.
• Prepare the annual budget book based on the Government Finance Officer Associations’ (GFOA) standards and best practices.
• Prepare and present budget presentations including staff reports, graphs, charts and narrative required communications for Citizen’s Advisory Committees, Board of Directors, and other committee approval.
• Prepare funding application to Metropolitan Transportation Commission (MTC) for State Transit Assistance and Transportation Development Act funds.
• Conduct training for Cost Center Managers for budget process as needed.
• Perform all job duties and responsibilities in a safe manner to protect one’s self , fellow employees and the public from injury or harm. Promote safety awareness and follow safety procedures in an effort to reduce or eliminate accidents.
• Perform other duties as assigned.

Minimum Qualifications

Sufficient experience, training and/or education to demonstrate the knowledge and ability to successfully perform the essential functions of the position. In lieu of a degree, work-related experience that demonstrates the skills and experience necessary to perform this role will be accepted. Development of the required knowledge and abilities is typically obtained through but not limited to:

• A Bachelor’s Degree in accounting , finance, or related field.
• Three (3) years full-time increasingly responsible experience in budgeting, forecasting, financial analysis, or related field

Preferred Qualifications:

• Experience with grant budgeting.
• Public Sector experience, ideally transportation related.
• Experience with enterprise financial management system (e.g. PeopleSoft).
• Experience with Government Finance Officer Association (GFOA) reporting.
• Effective written and oral communication skills in one-to-one and one-to-many settings.
• Effective research and analytical skills.
• Proficiency in Microsoft Office Suite programs, specifically Excel and PowerPoint.

Below is a summary of the comprehensive benefits provided to District full-time employees:

Health and Welfare Benefits:

• Healthcare Benefits -District employees are offered a choice of healthcare providers under the CalPERS Health Benefits Program.The District will contribute ninety (90) percent towards monthly premiums for full-time employees. Fifty (50) percent for part-time employees.
  
• Free Dental and Vision Benefits provided - Employer Covers Premiums
  
• Free Employee Assistance Benefit - Employees are entitled to 5 face-to-face sessions or telephonic or web-video consultations for problem-solving support per incident, per calendar year.
  

• Flexible Spending Accounts - Pre-tax dollars to pay for qualified Health or Dependent Care expenses.
  

Retirement Medical Benefits:

• Long Term Disability Insurance - After 90 days of total disability, Administrative full-time employees are eligible for 60% of monthly income covered by the District.
  
• Health and Wellness - Gyms located at most work locations and discounted Weight Watcher Membership Option.
  

Holidays and Paid Time Off:

• Paid Time Off - Newly hired employees accrue 6.5 hours bi-weekly when hired (if Exempt 8.25 hours).As you move up in years of service credit, the rate of the amount of PTO accrued will also increase.
  
• Paid Holidays - The District provides seven paid holidays throughout the year - New Years Day, Martin Luther King Jr. Day, Memorial Day, Independence Day (July 4th), Labor Day, Thanksgiving Day and Christmas Day
  
• Floating Holidays - District employees can earn up to five (5) floating holidays.
  

Financial Planning Benefits:

• Pension Benefits through CalPERS -You must have a minimum of 5 years of service to be eligible for this pension.
  

• CalPERS PEPRA vs. Classic - All employees hired on, or after January 1, 2013, are considered PEPRA members and will contribute 8% of their salary up to the maximum IRS cut-off. All Classic members will contribute 6%
  
• Deferred Compensation Options - Select to contribute to one or both of our Tax Deferred Compensation Options
  
• Reliance Standard Life Insurance with 100% premium paid by the District - 1 times annual salary of employee - max $200,000
  
• Optional Life Insurance - Employees may purchase additional life insurance for themselves and their eligible family members.
  

Growth and Education Benefits:

• Professional Development - Access to LinkedIn Learning and San Mateo County’s professional training. District Tuition Reimbursement Program - A maximum of $5,250 per year for courses related to your job or career goals with the District.
  
• Computer Loan Program - Interest-free two-year loan with a maximum amount of $2,000.
  

Other Amazing Benefits:

• Credit Union - Employees and family members are eligible to join the San Mateo Credit Union and Patelco Credit Union.
  
• Employee Clean Commute (ECC) - Car/Van poolers and Public Transit riders receive a monthly reimbursement.
  
• Commuter Benefits - Free Employee Parking; Free Bus Pass for employee as well as children/spouse; Clipper Card/Go Pass Program for Central employees.
  

For union employees, all of the above benefits are subject to the employee’s Collective Bargaining Agreement. Benefits listed are also subject to change with or without notice and are subject to contract/provider terms and conditions.

Closing Date/Time: 11/16/2025 11:59 PM Pacific

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• San Mateo County Transit District

• 650-508-6308

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