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Job Description
Police Employment Specialist
at The City of Fort Worth
Police
Pay Range: $31.52hr. - $40.98/hr. | $65,563 - $85,232 annual compensation
Job Posting Closing on: Friday, November 14, 2025
Workdays & Hours: Monday - Friday 8am - 5pm;.
Benefits for this position include: 11 Paid Holidays, Medical, Dental, Vision, Paid Time Off, Pension Plan, Professional Development Opportunities. Find Out More!
The City of Fort Worth is one of the fastest growing large cities in the U.S. Our employees serve the needs of nearly 1,000,000 residents, promoting our values of exceptional customer experience, mutual respect, embracing our diversity, continuous improvement, ethical behavior, and accountability.
An Employment Specialist position is available with the City of Fort Worth Police Department, Employment Services Section - Medical Records Unit (MRU) serving over 2,300 personnel (both sworn and civilian). This position supervises a team of at least three employees and plays a key role in ensuring the efficient, confidential, and compliant handling of medical and employment-related records. The position is also relied upon to provide senior level consultation and recommendations to Police Department (PD) personnel, at all levels.
Incumbent will manage the daily operations of the Medical Records Unit, prioritizing incoming medical documentation and inquiries related to injuries, illnesses, exposures, leave, accommodations, return-to-work, fitness for duty exams, disability retirements, and layoffs. Serve as a liaison between the Department, City Human Resources, Risk Management, and third-party administrators for Workers' Compensation, FMLA, and ADA leave processes.
The incumbent will also contribute to the City's strategic goals; assist with employee performance metrics and track and manage various databases and reports for PD Leadership.
Minimum Qualifications:
- Bachelors degree from an accredited college or university with major course work in public administration, human resource management, sociology, business administration, or a related field and three years of increasingly responsible experience in human resources, equal employment opportunity, or a related field.
- Three (3) years of increasingly responsible experience in human resources, equal employment opportunity, or a related field.
Preferred Qualifications:
- Experience working in a law enforcement, public safety, or municipal government environment
- Prior experience using HR or case management systems to track medical and leave data
- Experience working with confidential medical cases, files, and documents
- Working knowledge of FMLA, transitional/light duty return to work programs, and implementing ADA requirements
The Police Employment Specialist job responsibilities include:
- Oversees the daily operations of the Police Department's Medical Records Unit and supervises a team of at least three staff, including prioritizing and assigning work, overseeing the processing of medical documents and inquiries (injury, illness, exposures, leave, accommodations, Return to Work, fitness for duty, IMEs, disability retirements, and layoffs), conducting performance evaluations, ensuring staff training and policy compliance, and approving timesheets and leave requests;
- Manages Workers' Compensation (WC) case cycles from inception to closure, including processing claims in coordination with City Human Resources, Risk Management, and the third-party administrator; facilitating the Temporary Transitional Duty Program and ensuring timely issuance of Bona Fide Assignment Offer Letters and extensions; and attending case hearings to provide testimony and case updates as required;
- Sole Administrator of the In Line of Duty Death benefits;
- Perform a wide variety of Medical Records Custodian duties such as heavy telephone, in-person; and email interaction with external and internal parties;
- Process confidential medical documents and enter data into various City and Department databases; support digitization of medical record documentation, and implementation of process improvements;
- Respond to requests for information from employees, supervisors, management staff, PD executive staff, representatives from other City Departments, and City third-party administrators regarding injury, exposure and illness reporting procedures and policies;
- Serve as liaison between the Department and third-party administrators (workers' compensation and FMLA and ADA leaves);
- Facilitate the Fitness for Duty, reassignment and disability retirement processes under the guidance of the Section Manager and in coordination with City Human Resources, Employee and Labor Relations Division;
- Make timely and accurate notices to Department supervisors, Police Payroll, Police Position Management, and appropriate City Human Resource representatives regarding an employee's work and leave statuses;
- Process requests for special uniform and/or office equipment when documentation indicates a medical necessity;
- Assists other Employment Specialist as needed;
- Track and prepare reports of medical records data weekly, monthly, quarterly, annually, and as requested;
- Provides presentations to PD employees and other groups as requested.
Working Conditions and Physical Demand
Depending on assignment, positions in this class typically require touching, talking, hearing, seeing, grasping, standing, walking and repetitive motions.
Sedentary Work - Depending on assignment, positions in this class typically exert up to 10 pounds of force occasionally, a negligible amount of force frequently, and/or or constantly having to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met
CJIS REQUIREMENTS
Applicants for this position must pass a Criminal Justice Information Systems (CJIS) fingerprint-based background check and maintain CJIS eligibility. Due to CJIS requirements related to system access, the following will result in being disqualified for this position: Felony Convictions, Felony Deferred Adjudication, Class A Misdemeanor Conviction, Class B Misdemeanor Convictions in the last 10 years, Class A Misdemeanor Deferred Adjudication, Class B Misdemeanor Deferred Adjudication in the last 10 years, an Open Arrest for Any Criminal Offense (Felony or Misdemeanor), and ALL Family Violence Convictions regardless of class. Final candidates selected for hire in the Police Department will be subject to a criminal background, drug screen, polygraph examination and fingerprint check. Applicants must not have used marijuana during the previous twenty-four (24) months, nor illegally used any controlled substances with the last five (5) years.
Apply Now! Come be part of something special in Fort Worth.
Conditions of Employment
The City of Fort Worth is proud to be an Equal Employment Opportunity employer. It is the policy and practice of the City to recruit, hire, train and promote a diverse workforce without regard to race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, parental status, military service, or another non-merit factor.
The City of Fort Worth is committed to full compliance with the Americans with Disabilities Act. Reasonable accommodations may be made to enable qualified individuals with disabilities to participate in the job application or interview process and to perform essential job functions.
Candidates who do not meet the Education requirement, may be considered if they have more relevant work experience than the position requires. Those selected for employment will be required to pass Pre-Employment checks depending on the position requirements. Those could include, but are not limited to: criminal background check, drug screen, education verification, etc. criminal convictions will be considered on a case-by-case basis. Employees are paid by direct deposit only.
Closing Date/Time: Friday, November 14, 2025 -
ABOUT THE COMPANY
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City of Fort Worth
Show moreThe Community
The City of Cowboys & Culture is known for its Texas hospitality. The stunning and sprawling City of
Fort Worth is one of the fastest-growing cities in the U.S. And it’s no wonder — With great neighborhoods, scenic terrain and a rich history of arts and culture, paired with world-class opportunities for business and education, it’s not only fun to visit Fort Worth, it’s even more rewarding to call it home.Fort Worth truly offers all the benefits and amenities of a bustling metropolitan city, while keeping the small- town charm that keeps it unpretentious and charismatic in all the right ways. Designated as one of America’s “Most Livable Communities” by the Partners for Livable Communities, the city truly offers a melting pot of culture, commerce, community and yes, cowboys.
There are over a dozen remarkable districts full of treasured history among modern luxuries and unique places to have fun, making it the No. 1 tourist destination in Texas and welcoming more than 9.4 million visitors annually.
Being one of the fastest-growing among large cities in the country, Fort Worth has received multiple accolades, including number one downtown (Livability), and the second-best City in the nation for job seekers (Forbes). Our employees serve the needs of over 900,000 residents representing culturally diverse communities.
Exciting Growth & Future Development
One of the most fascinating aspects of the City of Fort Worth is its almost unprecedented growth over the past several years. Both in terms of population and industry, and as the 12th largest city in the United States, Fort Worth is truly booming — which presents both challenges and opportunities to truly develop this city in the right way. Every 30 minutes a new person moves to Fort Worth, so we’re looking for candidates who can embrace an evergrowing and changing environment and improve on it with solutions that work for the entire community of Fort Worth.
Mission
We are working together to build a strong community that others can look to as a pillar of unity and excellence. Through grassroots efforts within the community, and large scale construction and transportation plans that continue to add the infra- structure a growing city like Fort Worth needs, we’ll provide the public services our community requires to continually cultivate the unique city we call home.
Vision
Fort Worth’s vision is to be the most livable and best managed city in the country. We’ll do this by taking care of our citizens, implementing the highest quality standards in our schools, continually improving the neighborhoods we thrive in and the facets of the city that make our town so unique.
Benefits That Are Well Worth It
The City of Fort Worth continues to be dedicated to its employees’ well-being by providing competitive health benefits, a well-rounded wellness program and a Zero Accident Philosophy® workplace. All regular full-time employees and those employees who work 30–39 hours per week are eligible for all City of Fort Worth Benefits. Part-time employees who work 20–29 hours per week are eligible for dental, basic life insurance, supplemental life insurance, flexible spending accounts, 457 Deferred Compensation plan and other voluntary benefits.
Medical Program
The City offers two plan options through Meritain Health, an Aetna company.
The Health Center Plan – Offers employees and their family’s
primary health care services that are 100% completely free and unlimited. Employees can visit any one of the three City of Fort Worth Employee Health Centers and receive guaranteed same or next day appointments for sick visits. Also, services are available at any one of the five satellite locations that serves employees across the city.
The Consumer Choice Plan – Is offered to employees at no cost or low monthly premiums to cover eligible dependents and provides the financial benefits of a Health Savings Account (HSA).
• Preventative services are covered at 100% on both plans.
• Prescription Drug coverage including mail order pharmacy are also included.Vacation
Eligible for 3 weeks of vacation: After successful completion of probationary period (usually
6 months), employees may take time off for rest, relaxation, vacation, illness, religious observances, and personal business.Holidays
Available on the first day of employment, the city provides employees with paid holidays, including two personal holidays.
Wellness Program
The city’s Healthy Challenge Wellness Program rewards all full-time, benefit-eligible employees on the city’s health insurance. The Healthy Challenge Program utilizes a points system. Participants may earn points throughout the year (Jan. 1-Dec. 15) for completing specific program activities and participants can redeem points at the end of the year for a cash reward. By participating, individuals can earn $150, $200 or $250 by accumulating program points.
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