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Job Description
Requirements
MOS Code: None
Education and Experience : High School Diploma, GED or higher and seven (7) years of administrative support or records management experience.
Licenses and Certificates : Valid Texas Class "C" Driver's License or equivalent from another state by the time of appointment.
General Purpose
Under general supervision, coordinate, maintain, and disseminate public information records and perform various public information and records support services.
Typical Duties
Perform tasks to ensure proper handling of City open records requests. Involves: P rocess open records requests within the time period mandated by the Texas Public Information Act and other statutes. Coordinate collection of responsive documents from departments; Receive and review all open record requests and make initial determination of requirement of Office of the Attorney General opinion and coordinate these requests for final review with attorney; Redact and review redactions consistent with exceptions in the Texas Public Information Act before releasing documents to the public.
Perform responsible department administrative duties to assist in ensuring requests for action or information are met. Involves: Logging incoming and outgoing correspondence, and sorting and distributing mail. Respond and follow up on public inquiries, litigation matters, and complaints, or refer them to the appropriate person. Contact staff, officials, other City employees, and outside organizations to obtain and provide information. Provide information concerning department policies, practices, procedures, and activities. Calculate and provide costs for assembly and duplication of requested documents. Arrange time and place for board, committee, staff meetings, or conferences. Notify members of upcoming meetings. Prepare, post, and distribute the agenda and related materials. Take and transcribe minutes of board, committee, and staff meetings. Assist in drafting and disseminating news releases. Perform special projects and other duties as assigned.
Perform related incidental duties contributing to the realization of unit or team objectives as required. Includes: Substitute for coworkers, as qualified, to maintain continuity of ordinary operation, if delegated. Provide designated support for projects or activities of others, as instructed. Cross-train staff in all records request processes and systems. Develop new strategies for increased transparency and ease of access to records. Provide guidance and basic supervision for Texas Public Information Act Coordinators. Work closely with attorneys to remain informed of possible pending litigation and legal holds on records that would require an Attorney General Opinion if requested. Comply with safety regulations and maintain materials and supplies.
General Information
For complete job description click here.
Please note: This is an unclassified contract position.
Please note: This recruitment is limited to current City employees only.
Note: Applicants are encouraged to apply immediately. This position will close when a preset number of qualified applicants have been received.
Please note: Applicants with a foreign diplomas, transcripts or degrees must have all documents translated and evaluated by an agency of the National Association of Credential Evaluation Services (NACES) prior to submitting them to the Human Resources Department. Please visit www.naces.org/members for more information.
A résumé and/or other documents will not be accepted in lieu of a completed application. Comments such as “See résumé” are not acceptable and will result in the application being considered incomplete.
To qualify for this position, required education, experience, knowledge and skills must be clearly stated on your application’s employment history. We do not use any information on your resume to review if you meet the minimum qualifications for this position.
Failure to fully detail all experience and job duties in the application, or copying/pasting directly from the job specification, or responses referring to your résumé will eliminate you from consideration for the position.
Determined by agreement
Closing Date/Time: 11/11/2025 11:59 PM Mountain -
ABOUT THE COMPANY
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City of El Paso
Show moreTHE CITY OF EL PASO HAS IMPLEMENTED PROGRAMS TO INVEST IN ITS WORKFORCE, INCLUDING:
- Competitive wages
- Pension Plans
- Medical, Dental and Vision Coverage
- Health Savings Account
- Paid Time Off and Paid Parental Leave
- Quality Training and Tuition Assistance Programs
Mission:
Deliver exceptional services to support a high quality of life and place for our community.
Vision:
Develop a vibrant regional economy, safe and beautiful neighborhoods and exceptional recreational, cultural and educational opportunities powered by a high performing government.
Values:
Integrity, Respect, Excellence, Accountability, People
THE COMMUNITY
Located at the westernmost edge of Texas along the Rio Grande River, El Paso has long been recognized as one of the nation’s safest cities with a population of over 800,000. This thriving community is aptly referred to as the “Sun City” – a moniker derived from the 300+ days of sunshine experienced annually.
El Paso, the largest Texas City on the U.S./Mexico border and the sixth largest city in Texas, is a dynamic and vibrant community whose location on the border provides the City with a culturally diverse population and a rich heritage that embraces the past while building for the future.El Paso is filled with many attractions that residents and visitors enjoy alike. For sports enthusiasts, the City is home to The El Paso Chihuahuas, the Minor League baseball team and Triple-A affiliate of the San Diego Padres. El Paso is also home to Sun Bowl Stadium at UTEP where many events occur, including Division I college football games and other events, including the nationally televised Sun Bowl game held each year. UTEP is also the home of the legendary Don Haskins Center where Division I college basketball games are played. Residents and visitors may also take in an El Paso Locomotive FC soccer game or an El Paso Rhinos hockey game. Located in El Paso are amusement parks, water parks, state parks, museums, the El Paso Zoo and Botanical Gardens, and the El Paso Symphony Orchestra. At the heart of the City is the Franklin Mountains State Park, the largest urban state park in Texas.
Fort Bliss is the largest installation in the United States Army Forces Command and the second largest military installation in the Army overall with the largest being the adjacent White Sands Missile Range. Fort Bliss is an anchor of the local economy and its economic stability, as it is the single largest employer in the area supporting over 167,000 people with an annual economic contribution of over $25 billion. The City of El Paso strives to be the #1 City in America for Veterans to live. The City of El Paso has been recognized by the Texas Veterans Commission for its high Veteran Employment rate. The City government currently employs approximately 14% of veterans and has a Military and Veterans Affairs department.
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