Contract Specialist - Facilities (Prescott)

Role

Under general supervision, provide administrative support of considerable difficulty, processing and administering annual, bi-annual, and as needed contracts. Work generally involves administration of a large volume of time sensitive transactions in maintenance of contracts and other documents and reports.

Major Duties, Responsibilities

• Monitors and ensures compliance with policies and procedures as they relate to administering annual, bi-annual, and as needed contracts for projects.
• Responsible for coordinating and scheduling contract activities for assigned county government departments. Work involves developing solicitations, facilitating bid openings, call for bids, creating specific related reports, and maintaining program or project information lists in a database or files.
• Gathers and analyzes data.
• Prepares correspondence, brochures, and other narrative material. Receives inquiries and furnishes information requested.
• Performs other job-related duties as assigned.

Minimum Qualifications

Education:
High school diploma or GED.

Experience:
A minimum of three (3) years of experience in contract administration or related field.

Additional Requirements:
Must possess a valid Arizona driver’s license.

Other Skills

Required Knowledge, Skills, and Abilities:

Knowledge of:

• Contract procedures and policies.
• Business English, spelling, grammar, punctuation, and composition.
• Clerical office practices and procedures.
• Research techniques and report writing.
• Current Microsoft Office software.
• Filing and recordkeeping.

Skill in:

• Communicating effectively verbally and in writing and communicating orally in a face-to-face setting and by telephone with public and employees.
• Establishing and maintaining effective working relationships with employees, other agencies, and the public.
• Organization and adherence to detail.

Ability to:

• Provide timely, accurate, professional, and confidential administrative support.
• Develop and maintain effective working relationships with associates, employees of other departments, representatives of other organizations, County officials, and the public.
• Keep management informed of key operating issues affecting the department.
• Remain current in knowledge required to perform assigned duties.
• Handle confidential matters and maintain discretion always.
• Act with courtesy, tact, and diplomacy.

Work Environment:
The work environment is associated with an office. The work area is adequately lighted, heated or cooled and ventilated.

Physical Requirements:
Ability to sit or stand for extended periods of time. Sufficient vision to read printed materials and a computer screen; hearing and speech ability to communicate effective in-person and telephonically. Capable of frequent repetitive movement of arms, fingers, and wrists. Ability to lift up to 30 pounds.

Additional Job Information:
FLSA: Non-Exempt
Grade: 7
Classification: Classified
Safety Sensitive: No

EMPLOYEE BENEFITS

Yavapai County Government offers a comprehensive employee benefits package to
Full-Time employees working 30 or more hours per week that includes but is not limited to:

• 10 Paid Holidays Per Year
• Annual Leave
• Employee Assistance Program (EAP)
• Health Care Insurance - Medical, Dental, Vision
• Life Insurance
• Long-Term & Short-Term Disability
• Retirement Plans
• Sick Leave
• Tuition Reimbursement Program

ELECTIVE COVERAGE

• 457 Deferred Compensation Program
• Dependent Health Care Insurance - Medical, Dental, Vision
• Flexible Spending Account (FSA)
• Health Savings Account (HSA)
• Short-Term Disability
• Supplemental Life (for employees & dependents)

PLEASE NOTE

• Part-Time , Temporary and Seasonal employees accrue Sick Leave based on hours worked.
• Part-Time employees have limited benefits available.
• Temporary and Seasonal employees are not eligible to accrue Annual Leave.

Click here to view our benefits summary.

Closing Date/Time: 12/23/2025 5:00 PM Arizona

• 

• Yavapai County

• 928-771-3252

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