Project Controls Analyst

Description

The vacancy is in the Office of the Chief Operating Officer under the Division of Capital Improvement Projects. Under direction, works closely with departments, contractors, and vendors to monitor projects and ensure adherence to the project scope and City policies, procedures, and standards. Collaborates with external and internal personnel to develop, monitor, and maintain cost, scope, and schedules for capital projects; reviews and analyzes budgets for thoroughness and reasonableness; and coordinates project budget amendments. Develops, maintains, and reports on key project and operational management metrics, including, but not limited to, timelines, risk management, productivity, budget and change order management. Produces a variety of complex reports and analyses including, but not limited to, c urrent project status related to design and construction. Assists in the preparation of grant applications and proposals to procure project funding. Prepares and presents to the City Council, Boards and Commissions, and community groups. Participates in the development and administration of project budgets. Reviews purchase orders, contract commitments, and expenditures; and reviews contracts and construction schedules as they relate to phasing and the progress of projects. Maintains tracking database to ensure alignment with work authorization and expenditures. Prepares regular updates to project schedules and ensure budgets and expenditures are accurate. Monitors, analyzes, and reports on project costs and commitments to budget and forecasts financial impact. Conducts project risk assessments and incorporates risk factors into budget and project schedule development; researches and makes recommendations for reducing or accounting for risk and other known or anticipated issues in project budgets and schedules. Attends project related meetings, including, but not limited to Pre-Bid, Pre-Construction, and design team meetings, as required. The above essential duties and responsibilities are not intended as a comprehensive list; they are intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may be required to perform additional related duties.

This is a classified non-union position. The hours of work are 40 hours per week. The above salary includes 5% in lieu of overtime.

Knowledge, Skills & Abilities

The examination will consist of a rating of your training and experience as contained in your application and may also include a written test, an oral test, or a combination thereof. All parts of the examination, including tests and ratings, will be related to the requirements of the position. The test will be designed to measure:

Knowledge of:

• Principles and practices of project controls, project scheduling, and budget management.
  
• Federal, state, and local laws, codes and ordinances pertaining to Capital Projects.
  
• Work Breakdown Structure (WBS) methodology and its application to milestones, deliverables, and resource planning.
  
• Risk assessment and mitigation strategies in project management.
  
• Methods, materials and equipment used in large public building construction.
  

Skill in:

• Developing, maintaining, and analyzing complex project budgets and schedules.
• Preparing clear, concise, and accurate project status and performance reports.
• Interpersonal skills.

Ability to:

• Monitor multiple concurrent projects and prioritize tasks.
  
• Monitor work progress to ensure adherence to budget.
• Collect and analyze data to draw logical conclusions and make appropriate recommendations.
  
• Understand and apply pertinent provisions of various contracts and other policies and regulations.
  
• Establish and maintain effective and professional working relationships with City officials, stakeholders, colleagues, contractors, community groups, agencies, and vendors and to work with individuals from diverse backgrounds.
  
• Communicate effectively both verbally and in writing.
  
• Identify and resolve schedule and budget variances proactively.
  
• Gain cooperation and consensus through discussion and persuasion.
  
• Develop new and efficient project control processes to communicate technical information, ensure accuracy and transparency with internal and external stakeholders.
  
• Provide technical guidance to internal staff.
  
• Measure and recognize the financial impact of various project actions.
  
• Maintain records and prepare reports.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of tasks.

Physical Demands and Working Conditions:

Work is performed primarily in an office environment with some travel to active construction sites, which may expose them to a variety of weather conditions and various equipment and machinery with moving parts. Incumbents are expected to adhere to all safety protocols, including the use of personal protective equipment (PPE).

Incumbents may be required to work extended hours, including evenings and weekends, depending on project needs.

Qualifications

Open to all applicants that meet the minimum qualifications:

Graduation from an accredited four-year college or university with major coursework in architecture, engineering, planning, project management, financial management, public administration, or a related field AND three (3) years of experience in project controls, project management, finance, budgeting, construction management, engineering, architecture, planning, or project estimation and project scheduling of large building projects.

OR

Sixty (60) or more credits from an accredited college or university with major coursework in architecture, engineering, planning, project management, financial management, public administration, or a related field AND five (5) years of experience in project controls, project management, finance, budgeting, construction management, engineering, architecture, planning, or project estimation and project scheduling of large building projects.

A COPY OF YOUR LICENSE MUST BE SUBMITTED WITH YOUR APPLICATION. A COPY OF YOUR DIPLOMA OR TRANSCRIPT MUST BE SUBMITTED WITH YOUR APPLICATION. A DEGREE OR TRANSCRIPT SUBMITTED WILL BE VERIFIED BY THE HUMAN RESOURCES DEPARTMENT .

Necessary Special Requirements:

Possession of a Project Management Profession certificate preferred.

If selected, you will be required to pass a physical examination administered by a city physician, a drug and alcohol screening, and a background check. If appointed, you will serve 12 months of probation. This examination and employment process is subject to all federal, state, and municipal laws, rules and regulations.

Other Information

• Application must be completed in its entirety, including required documentation. Applications without proper documentation shall result in your disqualification.
• All correspondence and information concerning the application and testing process will occur via email, unless otherwise requested at the time of application.
• Please be sure to check your junk and spam email for all recruitment communication.
• Applications via facsimile or email are not accepted.

EMPLOYMENT PREFERENCES AND LEGAL NOTICES

• Hartford Residency Preferred: Preferably be a bona-fide resident of the City of Hartford at the time of application. A completed City of Hartford Residency Affidavit including proof of residency as indicated on the RESIDENCY AFFIDAVIT may be submitted.
• Veteran's Preference Form: Preferential Points may be given to Eligible Veterans. Must submit a Veteran's Preference Form , along with a DD-214 and Disability letter (if applicable) from the Office of Veteran's Affairs.
• American With Disabilities Act: The Human Resources Department provides reasonable accommodation to persons with disabilities in accordance with the Americans with Disabilities Act (ADA). If you need accommodation in the application or testing process, please contact the Human Resources Department.
• An Affirmative Action/Equal Opportunity Employer: The City of Hartford is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, veterans and persons with disabilities.

Closing Date/Time: 1/9/2026 5:00 PM Eastern

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• City of Hartford

• 860-757-9800

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