Accountant Manager

Working with the Division of Youth Services is more than it seems. You will be working with staff to create a safe, therapeutic, and educational environment for youth in our day treatment and residential programs. To succeed in this position you will need to be empathetic, nonjudgmental, cooperative, encouraging, able-bodied, professional, and respectful; you must be able to communicate clearly, honestly and openly. We also offer a variety of great benefits including health, dental, vision, paid holidays, cafeteria plans, retirement, and more. Join us and help make the difference for our youth today!

The current rate for this position is $4,541.50 - $4,946.67 semi-monthly. Individual(s) selected for this position may receive a higher rate based on a pay differential (e.g. shift, or time-of-service pay).

The Division of Youth Services (DYS) is seeking candidates for an Accountant Manager. This position is based in Central Office and is located at 3418 Knipp Drive, Suite A-1, Jefferson City, MO 65109. This is a key leadership position within the Division with a high level of responsibility around all fiscal matters related to DYS.

What you'll do: Responsibilities include, but are not limited to:

Budget

• Oversight of the Division’s Budget Books, both Department Request and Governor’s Recommendation. This includes working with leadership and program staff to develop core reallocations, core request forms, program description forms, new decision items and form 9’s.
• Responsible for the coordination of responses to inquiries/requests from the Division of Finance and Administrative Services (DFAS); the Office of Administration and the General Assembly.
• Accountable for all divisional fiscal notes and processes.
• Work with DFAS on budget control issues.
• Coordinate with DFAS on PS/EE allocations.
• Attend all budget hearings during legislative session, which may include any special session and/or veto session regarding budget.
• Work with DFAS and OA FMDC (Facilities Management Design & Construction) on the preparation of all capital improvement (CI) project needs for the Division; maintenance and repair (M&R) needs; and projects for DYS leased space. This includes reviewing budget book forms, identifying long-term plans and project prioritization; and, attending all budget hearings for CI and M&R.
• Participate in budget presentations at the legislature with the division director.
• Keep the division director informed on all DYS related fiscal matters.

DYS Specific

• Supervise a team of employees with varying job duties pertaining to DYS.
• Oversee Medicaid claims and eligibility for the Division, this includes ensuring youth have proper medical coverage and that Medicaid claims are filed in a timely manner.
• Responsible for setting the DYS Medicaid rate (for rehabilitative services) based on a two-week time study every three years and ensure compliance with the State plan amendment.
• Oversee the education billback (local tax effort) for the Division - ensure school districts pay timely once invoices are generated.
• Serve as the division’s purchasing card coordinator.
• Oversee all vehicles within the division.
• Responsible for all education related finances and ensure compliance with the Department of Elementary and Secondary Education’s (DESE) timeline on expenditure reporting and tracking. This includes all Title I, Special Education, Vocational Rehabilitation and the USDA Breakfast and Lunch Program.
• Oversee the USDA program for DYS residential and day treatment facilities. This includes preparing the yearly financial report; coordinate the preparation of new menus with the contracted vendor; work with DESE for all DYS administrative reviews; ensure timely submission of monthly point of service count and reimbursements and meet required training standards.
• Work with division leadership to set yearly budget allocations to the five regional offices, 20 residential facilities, 6 day treatment sites and all case management units. This includes looking at historical trends, current spending, anticipated changes and needs within each program. Work with regional fiscal executives to ensure allocations are updated in legers and monitor monthly with review of the monthly expenditure reports.

Contract Management

• Represent the division in RFP development and pre-bid conferences and participate in contract and DSS delegation evaluations in coordination with division program staff.
• Approve DFAS contract awards under $25,000 and competitively bid department delegations.
• Work with DFAS and DYS program staff on contract enforcement .

Financial Quality Assurance and Compliance

• Work with DFAS to identify areas of concern to focus compliance and quality assurance reviews.
• Coordinate division corrective actions from DFAS compliance and quality assurance reviews.
• Prepare required ACFR documents for DYS. This includes the tracking of non-appropriated funds with the Division (youth trust funds) and inventories maintained at the DYS facilities.
• Coordinate with DFAS responses to external audit questions and responses to/corrective action plans from external audit findings.
• Coordinate division’s implementation of corrective action plans from external audit findings.
• Serve as point of contact for Division of Youth Services related to state and federal audits and reviews.

Accounts Payable/Accounts Receivable

• Work with DFAS accounts payable and budget staff to ensure accurate coding of payments; monitor expenditures for correct multi-level coding. This would include payments from the state accounting system, as well as other payment systems.
• Coordinate between DFAS and programs the development of and adherence to policies and procedures to report/manage receivables and debt.

Automated Systems

• Provide fiscal support and identification of resources for automated systems that support DYS activities such as Production and YouthLink.

Cross Functional

• Work in coordination with DFAS to develop and monitor comprehensive budget and spend plans to guide fiscal and administrative activities supporting program initiatives, such as contract awards and cash management.
• Assist DFAS in assuring program division adherence to fiscal and administrative policies.

All you need for success: A Bachelor’s degree from an accredited college or university with a minimum of 15 earned credit hours in one or a combination of the following: Accounting, Finance, Economics, Public or Business Administration, or a closely related field; and ,

Four or more years of professional experience in accounting, auditing, purchasing, budgeting, fiscal management, or in general management with some fiscal responsibility.

Lack of post-secondary education will not be used as a sole basis denying consideration to any applicant.

Preferred qualifications - experience working with the Missouri General Assembly.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources can be found here .

If you experience an accessibility issue while applying at mocareers.mo.gov, please contact courtney.a.hall@dss.mo.gov or call 573-526-0416. If you have questions about this position please contact: hrc@dss.mo.gov . All are encouraged to apply as locations may continue to become available.

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• State of Missouri

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