Part-Time Community Services Program Coordinator

DESCRIPTION

THE CITY OF PLACENTIA IS NOW RECRUITING FOR THE POSITION OF
PART-TIME COMMUNITY SERVICES PROGRAM COORDINATOR



The filing deadline is January 25, 2026, or when 30 applications are received, whichever comes first.

This is a part-time position. May work an average of 20-30 hours per week.

Tentative Interview Date: February 11, 2026

An eligibility list will be created from this recruitment to fill current and future vacancies Citywide.

Our Community Services staff play an important role in our service to the community. Are you passionate about creating memorable experiences and fostering a sense of community? Join a team dedicated to bringing joy, recreation, and community spirit to the heart of Placentia. Staff must be responsible, safety-minded, friendly, and have a great customer service attitude!

Under the direction of the Community Services Coordinator, the Community Services Program Coordinator coordinates and oversees the operations of designated recreation facilities and community centers; plans and organizes special events; develops, promotes, oversees, and evaluates recreation programs; supervises and schedules work of part-time and seasonal staff; and performs other related duties as assigned.

DISTINGUISHING CHARACTERISTICS (For use in a job series only)

The Community Services Program Coordinator is distinguished from the Community Services Specialist and leaders by its greater administrative, budgeting, and supervisory control and decision-making authority with respect to recreation and community services programs and events. The Community Services Program Coordinator receives direction from the Community Services Coordinator, who is accountable for programs and events at all of the City’s various centers. The Community Services Coordinator collaborates closely with the Community Services Supervisor to plan and evaluate programs, aligning with City needs and priorities.

EXAMPLES OF DUTIES

The following list of functions, duties, and tasks is typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform other closely related or department-specific functions, duties, and tasks from those set forth below to address business needs and changing business practices.

• Plan, organize and coordinate recreation and leisure programs for all age groups, which may include after school programs, sports, special interest classes, excursions, and special events; develop new program ideas, goals, and objectives, and related programs.
• Direct and oversee the day-to-day operations of the community centers and recreation facilities; maintain a variety of files, records, and database information related to programs, participants, and activities.
• Develop and maintain effective working relationships with area schools and community groups.
• Plan and organize special events; order supplies and equipment; contact instructors and other service providers; coordinate facility usage.
• Schedule, train, supervise, and evaluate the work of staff and contractors; assist in recruiting, hiring and conducting new employee orientation; plan and coordinate staff assignments, projects, and work schedules.
• Coordinate and develop a monthly calendar of activities and special events; design, write, and disseminate program and event publicity materials, including flyers, brochures, and pamphlets.
• Ensure community centers and recreation facilities are appropriately maintained; report repair or maintenance needs to the Community Services Coordinator, as well as safety incidents, and monitor conditions for safety compliance.
• Provide effective communication with the contract instructors for marketing needs, roster, issues and payments.
• Compile data for daily, monthly, and annual center and activity reports indicating program attendance, revenues, maintenance and repairs, incidents, accidents, and participation rates in various programs.
• Assist in preparation of the annual program and facility budgets; monitor expenses and revenue by account and maintain financial records.
• Maintain inventory of supplies, equipment lists, and other records.
• Prepare and present written and oral information to program participants, school officials, and community groups regarding program services and events; prepare agendas, staff reports, and correspondence.
• Serve as City representative to committees, commissions, program participants, community groups, and school officials, within and outside of the City.
• Assess program and staff service delivery daily; recommend improvements.
• Act on behalf of the Community Services Coordinator, when assigned.

OTHER DUTIES:

• Performs other related duties as assigned to ensure the efficient and effective functioning of the work unit and the City.

TYPICAL QUALIFICATIONS

A high school diploma or GED or equivalent, supplemented by college-level course work in recreation, business administration, public administration, or a related field, and two years of recreation and program planning experience.

LICENSE(S) REQUIRED:

Valid, current driver’s license.

• The City reasonably expects driving to be one of the job functions for the position, and the City reasonably believes that using an alternative form of transportation would not be comparable in travel time or cost to the City.
  

CERTIFICATIONS AND TESTING REQUIRED:

• First Aid certification and CPR certification are required within one year of assignment to this classification.

SUPPLEMENTAL INFORMATION

RECRUITMENT PROCESS
Applicants must file a concise and complete City application regarding their qualifications for the position online through the Human Resources Department webpage at https://www.governmentjobs.com/careers/Placentia as soon as possible. Applications may be accompanied by a resume that describes experience, education, and training with the position's requirements; however, a resume will not be accepted as a substitute for a City employment application.

All applications will be reviewed, and only those candidates deemed most qualified based on their submitted education, training, and experience will be invited to participate in the selection process. The selection process may include, but is not limited to, oral interviews and/or written exams, performance tests, and oral presentations. Successful candidates will be placed on the employment-eligible list from which hires may be made. The list is valid for up to one year, or until an insufficient number of candidates remain, unless exhausted sooner.

EQUAL OPPORTUNITY EMPLOYER

The City of Placentia is an Equal Opportunity employer and does not discriminate based on race, color, gender, age, ancestry, national origin, political or religious affiliation, sexual orientation, marital status, veteran status, other non-job related physical or mental disability, medical condition, or other functional limitation in employment or the provision of service. The City is committed to making its programs, services, and activities accessible to individuals with qualified disabilities. If you need reasonable accommodations to complete the employment application and/or participate in the testing process, please reach out to the Human Resources Office at (714) 993-8141 before the filing deadline. We will attempt to accommodate applicants with disabilities upon request, as reasonably possible.

The City of Placentia's Drug-Free Workplace Policy requires that all applicants undergo substance abuse testing before employment.

The City of Placentia will consider qualified applicants with a criminal history, per the California Fair Chance Act. You do not need to disclose your criminal history or participate in a background check until a conditional job offer is made to you. After making a conditional offer and running a background check, if the City is concerned regarding a conviction that is directly related to the job, you will be given the chance to explain the circumstances surrounding the conviction, provide mitigating evidence, or challenge the accuracy of the background report. Find out more about the Fair Chance Act by visiting calcivilrights.ca.gov/fair-chance-act/ .

In accordance with California Government Code Section 3100, City of Placentia employees, in the event of a disaster, are considered disaster service workers and may be asked to protect the health, safety, lives, and property of the people of the State.

Retirement - California Public Agency Retirement Services (PARS) PST Deferred Compensation Plan. Contribution to this account is 7.5% per pay period, the City pays 3.75% and the employee pays 3.75% deducted from salary. Additionally, employee pays 1.45% towards Medicare per paycheck.

Part-Time Alternative Health and Wellness (AHW) Leave -Sick leave equivalent accrues at 1 hour per 30 hours worked, max 40 hours per year, max accrual bank of 80 hours.

Closing Date/Time: 1/25/2026 11:59 PM Pacific

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• City of Placentia

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