Fiscal/Veterans Specialist (SC - Substitute)

Class specifications are intended to present a descriptive list of the range of duties performed by employees in the class. Specifications are not intended to reflect all duties performed within the job.

SUMMARY DESCRIPTION

Under direction from higher level supervisory or management staff, performs various accounting and clerical operations within the College Fiscal Office; provides information and assistance to students regarding Veterans Administration benefits; and performs a variety of technical, clerical and accounting functions relative to assigned area of responsibility.

DISTINGUISHING CHARACTERISTICS

This is the journey level class within the Fiscal/Veterans Specialist series. Employees within this class are distinguished from the Senior Fiscal/Veterans Specialist in that the latter serves as a lead worker over lower level staff and coordinates the daily operations of the College Fiscal Office. Employees at the Fiscal/Veterans Specialist level are fully aware of the operating procedures and policies of the work unit.

REPRESENTATIVE DUTIES

The following duties are typical for this classification. Incumbents may not perform all of the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

Coordinate the payment or deferred charges for enrollment of all students; process refund requests; provide detailed statements of tuition, fee charges and payments to students.

Process student applications for Veterans benefits; advise applicants of their entitlement, regulations and policies pertaining to their enrollment; document status changes; provide assistance for questions and inquiries.

Monitor Veteran academic progress; post grades; update files at semester completion for progress or delinquency; notify student of reinstatement procedures; certify student courses; submit annual requests for approval of college Veterans education program.

Maintain student accounts receivable records; make adjustments, corrections and reconciliations; collect student fines and unpaid debts including returned check charges,

Audit and collect various monies and process requests for deferral of payment of fines; reconcile receipts and reports; issue financial aid checks and bookstore vouchers.

Empty cash drawer; make arrangements for delivery or pickup; monitor access to safe.

Prepare a variety of letters, documents, reports and requisitions; produce and ensure timely submission of accounting or budget related transactions and reports.

Perform general clerical work; answer phones; enter information into computer; maintain files and records; receive, sort and distribute mail.

Oversee the work of part time and student staff in the absence of the Senior Fiscal/Veterans Specialist.

Provide assistance to all college divisions and departments relating to budget execution, ordering materials and use of the College’s computerized accounting software program.

Perform related duties as required.

QUALIFICATIONS

The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

Knowledge of:

Federal, state, and local laws, policies, procedures, rules and regulations pertaining to Veterans Administration benefits.

Methods and techniques of public relations.

Principles and practices of accounting.

Principles and procedures of financial record keeping and reporting.

Principles of business letter writing and basic report preparation.

English usage, spelling, grammar and punctuation.

Office procedures, methods, and equipment including computers and applicable software applications such as word processing, spreadsheets, and databases.

Ability to:

Learn procedures and practices of the College Fiscal Office including Veterans Administration benefits.

Learn, understand and effectively operate electronic budget and accounting software systems accurately and expeditiously.

Learn, interpret and apply federal, state, District and local policies, procedures, laws and regulations.

Analyze and verify a variety of financial data and evaluate student ability to pay for education.

Examine and verify financial documents and reports.

Respond to difficult inquiries and requests from students regarding Veterans Administration options and programs.

Operate office equipment including computers and supporting word processing, spreadsheet, and database applications.

Communicate clearly and concisely, both orally and in writing.

Establish and maintain effective working relationships with those contacted in the course of work.

EDUCATION AND EXPERIENCE GUIDELINES

Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

Education/Training:

Equivalent to two years of college level course work in finance, accounting, business administration or a related field.

Experience:

Two years of increasingly responsible experience in veteran’s educational benefits, accounting or a related field.

PHYSICAL DEMANDS AND WORKING ENVIRONMENT

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Environment: Work is performed primarily in a standard office setting. Duties are typically performed at a desk or computer terminal; subject to noise from office equipment operation; frequent interruptions and contact in person and on the telephone with students, academic and classified staff and others. At least minimal environmental controls are in place to assure health and comfort.

Physical: Primary functions require sufficient physical ability and mobility to work in an office setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard; and to verbally communicate to exchange information.

Vision: See in the normal visual range with or without correction.

Hearing: Hear in the normal audio range with or without correction.

Work Schedule: TBD - Schedule and shift vary and are subject to change in accordance with the department's needs.

Hours per Week: Up to 25

Employment Conditions and Information:

This is a short-term, temporary, hourly Non-Bargaining Unit (NBU) assignment, not to exceed 160 days and 960 hours per fiscal year (July 1 st through June 30 th ). Short-term, temporary NBU positions may only be used on an intermittent, seasonal, or project basis. Education Code Section 88003 states "Short-term employee means any person who is employed to perform a service for the district, upon the completion of which, the service required or similar services will not be extended or needed on a continuing basis.”

After successful completion of the onboarding requirements, an individual may be employed by the South Orange County Community College District (SOCCCD) as a short-term, temporary NBU employee. Employment will be on an “if and as needed” basis, as determined by the SOCCCD. The assignment may be shortened or extended at any time, due to departmental needs, with little to no notice. NBU employment is at-will, and either party may terminate this working relationship at any time. Neither party shall be required to provide any reason for the separation. NBU employees shall not have reemployment rights or recourse to petition to be reinstated.

NBU employees are limited to working in a single position for a single department and site (assignments are onsite only).

NBU employees are paid on a monthly basis. The payroll reporting period is from the 1 st of the month to the last day of the month. NBU employees are paid on the 10th of the following month.

Example : For the following reporting period: January 1 st through January 31 st , the NBU employee will be paid on February 10 th .

NBU employees who work more than 1000 hours per fiscal year are required to contribute to the California Public Employees Retirement System (CalPERS), through payroll deduction. The SOCCCD does not intend to employ NBU employees for more than 960 hours during any fiscal year.

Closing Date/Time: Mon, 16 Feb 2026

• 

• South Orange County Community College District

• 949.582.4850

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