Administrative Specialist III

Location: Office of State Courts Administrator, Jefferson City, MO

The salary reflected represents the base pay for this position and does not include any differential for time-of-service pay for state tenure.

Why you'll love this position:

A career with the Office of State Courts Administrator will provide you the opportunity to work with a variety of exceptional, hardworking people and gain valuable work experiences. It takes many types of talent to advance the mission of the Missouri Judiciary and keep operations running smoothly. We have opportunities for individuals seeking meaningful work in providing administrative, business and information technology services to the Missouri courts.

We are recruiting to fill an Administrative Specialist III position to perform highly responsible administrative secretarial work including a variety of tasks for the State Courts Administrator, exercising independent judgment and discretion. Duties include handling the daily operating details for the State Courts Administrator, screening telephone calls, making travel arrangements, preparing reports and financial data, providing guidance to other support staff, and scheduling meetings.

• Communicates with internal and external organizational contacts.
• Administrative duties such as screens visitors and telephone callers to the office; prepares documents, letters and expense reports; and maintains files.
• Maintains electronic calendar for the State Courts Administrator and makes travel arrangements.
• Makes meeting arrangements, which include contacting hotels for costs, room availability, and coordinating with food service manager for banquet facilities.
• Tracks budget for the State Courts Administrator.
• Handles complex complaints and requests for information/assistance regarding operations at a senior executive’s level.
• Relays complex and important communications and messages; notifies State Courts Administrator of those situations requiring immediate attention.
• May serve as staff to committees and prepares meeting minutes, following through with assigned tasks resulting from those meetings.

Minimum qualifications

Graduation from high school or GED equivalent and 6 years of professional experience involving full time work in a closely related field.

Additional experience above the minimum stated may be substituted on a year for year basis for the required education.

Preferred qualifications

• Possesses strong knowledge of software packages used to prepare correspondence, manuals, articles, spreadsheets, graphs, meeting minutes, and reports.
• Ability to understand and carry out complex oral and written directions.
• Ability to maintain effective working relationships with judges, court personnel, coworkers, staff from other agencies, and vendors.
• Ability to take and organize meeting minutes.
• Ability to compose correspondence, articles, and documentation of moderate complexity.
• Ability to communicate effectively with others in a tactful and courteous manner.

The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. More information regarding employment and benefits can be found here: OSCA Benefits . To review an interactive total compensation calculator, click the following link: Compensation Calculator

Please send inquiries regarding this position or questions regarding employment with the Office of State Courts Administrator to: OSCAHumanResources@courts.mo.gov

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• State of Missouri

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