Engineering Project Specialist

Overview

The Engineering Project Specialist supports the Construction Inspection division by managing various aspects of project documentation control, coordination, and management. This position is responsible for generating Pay Applications, overseeing and processing monthly progress payments, change orders, and Closeout documents. This role involves coordinating between engineering teams, contractors, and other stakeholders to ensure proper documentation. Additionally, it includes maintaining financial reports of progress payments and change orders submitted for construction review, processing, and execution. These records detail progress payments made, the total dollar amount of work completed, retainage held, and key dates

Responsibilities

• Prepare and maintain project documents such as pay application templates, change orders, construction and financial trackers, and contractor close-out documentation

• Review contractual agreements to determine payment terms, retainage, and calculation methods

• Ensure accurate filing of all project start-up documents

• Review pay applications for accuracy and completeness of documentation

• Ensure contract compliance for project progress payments

• Verify supportive documentation such as materials on hand, invoices, sub-invoices, approved RFIs, and cost proposals

• Calculate payment amounts based on the percentage of work completed, deducting retainage or previous payments

• Address discrepancies, quality issues, and unapproved changes

• Compile pay applications for construction review and approval

• Provide support to the project team by overseeing the submitted schedule of values based on the project type

• Foster effective communication among project team members, contractors, and stakeholders

• Generate the Project Notice to Proceed and ensure adherence to project specifications and regulatory requirements

• Compile the contractor Closeout Document list and ensure all files are in order

• Verify that all Closeout Documents have been received and properly filed

• Generate and process the final payment (Release Retainage) once all administrative conditions are met

• Draft, process, and document change orders, ensuring proper documentation and communication of changes to the project scope

• Obtain formal approval from authorized individuals or committees

• Assess cost and schedule impacts of change orders

• Secure signatures and distribute the signed change order to all relevant parties

• Update payment applications and project trackers

• Collaborate with team project members to address change order requests promptly

• Review of financial documentation for accuracy and completeness

• Assist in financial tracking and reporting by ensuring the timely processing and filing of all required financial documentation

• Update the project's financial records to reflect changes in cost and timeframe

• Intermediate skills in Excel are required to maintain project financial records and ensure all changes are accurately documented for payment

• Notify the project team and contractors of updates and distribute revised documents

• Other duties as assigned

Position Type and Typical Hours of Work

• Exempt - Full-Time

• Monday - Friday 8 am - 5 pm

• Flexibility to work evenings, weekends, and holidays is a schedule requirement

• In the event of an emergency, employees are required to work to provide for the safety and well-being of the public, including the delivery and restoration of vital services.

The above statements are intended to describe the general nature and level of work being performed by individuals assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties, and skills required of personnel so classified in this position. This job description is subject to change as the needs and requirements of the job change.

Qualifications

• Associate's Degree (AA/AS); or 2-year technical certificate

• 2 (two) years of experience

Licenses and Certifications

Required

• A valid driver's license is required; successful out-of-state candidates must be able to obtain a valid Texas driver's license within 90 days of hire

• Proof of Automobile Liability Insurance

Employment Testing

Employment is contingent on passing any post-offer pre-employment screening as listed below:

• Criminal Background Check: Yes

• Motor Vehicle Record Check: Yes

• Drug Screening: Yes

• Physical Exam: Yes

Basis of Rating

A recruitment consultant will evaluate all applications against the posted qualifications and may request additional information. The city may also conduct additional skill assessment tests, in addition to the panel interview.

Supplemental Information

• Any position that lists a minimum qualification for education level and/or license/certification will require the applicant to provide proof of documentation if selected for hire into the position with the City of Corpus Christi.

The City of Corpus is an Equal Opportunity Employer and complies with the Americans with Disabilities Act and Uniformed Services Employment and Reemployment Rights Act (USERRA). If you require an accommodation in order to apply for a position, please request assistance from the Human Resources Department.

Closing Date/Time: February 9, 2026

• 

• City of Corpus Christi

• 3618263332

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