Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service. For more information about the agency, please visit: County of Alameda, General Services Agency . THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. For detailed information about the classification, please visit: ( #0219) Administrative Specailist II . MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Susan Canalin , Departmental Human Resources Officer at Susan.Canalin2@acgov.org . Please contact Susan Canalin either via email or by phone at (510) 208-9760 if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY Alameda County General Services Agency (GSA) delivers a host of logistical support services to County agencies and partners from maintenance of facilities and County fleet to energy and environmental management services, capital project management, procurement services, and clean commute and recycling programs. The GSA Community strives not only to provide these services but to also facilitate collaborative and innovative approaches in its efforts. While the GSA Community largely focuses on support services for Alameda County departments and other public agencies, the work has a direct impact on the communities. GSA builds structures such as libraries and youth centers that transform communities, provides opportunities for local businesses, and works towards ensuring that County work practices minimize negative impacts to the environment. GSA employees take great pride in their work and strive to provide the highest-quality service. For more information about the agency, please visit: County of Alameda, General Services Agency . THE POSITION Under direction, to provide professional level administrative, operational and organizational services to County departments and agencies; to plan and conduct a variety of studies and inquiries; to facilitate the implementation of a wide variety of programs and projects; and to do related work as required. DISTINGUISHING FEATURES Administrative Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I (or entry) level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of one year full time service. Appointment at the I level will not be extended beyond one year. Responsibilities of this broad administrative series normally encompass a variety of activities, such as planning and conducting organizational and policy studies, performing activities related to personnel, purchasing, contracting and budgeting and overseeing functions and staff in administrative services areas. Administrative Specialists may also supervise the work of a small support staff on a project or day-to-day-basis. Although the work is diverse, all positions are typically characterized by all of the following elements: • The necessity for independent decision making; • Project, activity and/or functional planning, oversight and evaluation; • The ability to significantly influence departmental policies, functions or service delivery activities; and • The limited availability or nature of supervision. This series is distinguished from the Financial Services Specialist class series in that the primary responsibilities of the latter classes are in the areas of budget development and administration, financial analysis and projections and/or contract and grants administration, with general administrative services responsibilities being of secondary importance. It is further distinguished from Supervising Administrative Specialist which provides second- level supervision for administrative support and operations staff and functions. For detailed information about the classification, please visit: ( #0219) Administrative Specailist II . MINIMUM QUALIFICATIONS I Experience: The equivalent of one year full-time experience in the class of Administrative Specialist I in the Alameda County classified service. OR II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, or a field related to the work. (Additional professional or paraprofessional administrative experience may be substituted for the education on a year-for-year basis.) AND Experience: Equivalent to one year of full-time professional-level experience in planning and conducting administrative, operational and organizational studies and providing varied administrative support at the level of or higher than that performed by the County class of Administrative Specialist I. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles of public administration. • Practices and techniques of administrative analysis and report preparation. • Computer applications related to the work. • Budgetary and financial record keeping techniques. • Office administrative practices and procedures, including records management and the operation of standard office equipment. • Basic supervisory principles and practices. • Basic public personnel, purchasing and contract administration practices. Ability to: • Plan and conduct administrative, organizational and operational studies. • Research, compile and summarize varied information, evaluate alternatives and reach sound conclusions. • Interpret, explain and apply complex policies, regulations and procedures. • Plan, assign and review the work of a small staff on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate records and files. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. Licenses: Specified positions may require possession of a valid California driver's license. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please submit a PDF of your updated Alameda County application to Susan Canalin , Departmental Human Resources Officer at Susan.Canalin2@acgov.org . Please contact Susan Canalin either via email or by phone at (510) 208-9760 if you have any questions. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports. Examples of Duties Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary. Processes incoming and outgoing mail; routes mail to proper recipient. Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files. Maintains office supply inventories, ordering and distributing supplies as necessary. Regular and punctual attendance required. Files charts; faxes and copies medical charts as needed. Receives and processes payments from patients; checks flow sheets for billing. Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses. Prepares shot records; stamps shots needed and transcripts immunizations; files shot records as necessary. Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic. Regular and punctual attendance required. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required. Bilingual in Spanish and English preferred but not required. Supplemental Information THIS IS A GRANT-FUNDED POSITION. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list Closing Date/Time: Continuous
Jun 15, 2024
Full Time
Description THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports. Examples of Duties Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary. Processes incoming and outgoing mail; routes mail to proper recipient. Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files. Maintains office supply inventories, ordering and distributing supplies as necessary. Regular and punctual attendance required. Files charts; faxes and copies medical charts as needed. Receives and processes payments from patients; checks flow sheets for billing. Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses. Prepares shot records; stamps shots needed and transcripts immunizations; files shot records as necessary. Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic. Regular and punctual attendance required. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required. Bilingual in Spanish and English preferred but not required. Supplemental Information THIS IS A GRANT-FUNDED POSITION. To ensure proper delivery of emails please add jobs@dentoncounty.gov to your email safe list Closing Date/Time: Continuous
Description THIS POSITION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports. Examples of Duties Screens and qualifies customers for the program; ensures interested customers meet eligibility requirements before moving onto the next step of the program; re-evaluates eligibility at required intervals and provides ongoing services for clients. Interviews clients, documents information gathered, determine benefits, and explains program benefits and requirements. Inputs client data for benefits as necessary. Issues new cards and produces an end-of-day card usage report; maintains inventory and records of EBT cards issued and received. Determines eligibility for the program using automated systems; runs income to ensure clients do not exceed the guidelines. Verifies Medicaid and food stamp information as necessary. Creates charts for new clients as necessary. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required. Bilingual in Spanish and English preferred, but not required. Supplemental Information To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. This position is based in Carrollton and will require travel to all Denton County WIC sites. Closing Date/Time: Continuous
May 30, 2024
Full Time
Description THIS POSITION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports. Examples of Duties Screens and qualifies customers for the program; ensures interested customers meet eligibility requirements before moving onto the next step of the program; re-evaluates eligibility at required intervals and provides ongoing services for clients. Interviews clients, documents information gathered, determine benefits, and explains program benefits and requirements. Inputs client data for benefits as necessary. Issues new cards and produces an end-of-day card usage report; maintains inventory and records of EBT cards issued and received. Determines eligibility for the program using automated systems; runs income to ensure clients do not exceed the guidelines. Verifies Medicaid and food stamp information as necessary. Creates charts for new clients as necessary. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required. Bilingual in Spanish and English preferred, but not required. Supplemental Information To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. This position is based in Carrollton and will require travel to all Denton County WIC sites. Closing Date/Time: Continuous
Description THIS POSTION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports. Examples of Duties Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary. Processes incoming and outgoing mail; routes mail to proper recipient. Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files. Maintains office supply inventories, ordering and distributing supplies as necessary. Regular and punctual attendance required. Files charts; faxes and copies medical charts as needed. Receives and processes payments from patients; checks flow sheets for billing. Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses. Prepares shot records; stamps shots needed and transcripts immunizations; files shot records as necessary. Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required. Bilingual in English and Spanish preferred but not required.. Supplemental Information This is a grant-funded position that is anticipated to end on November 30, 2027. To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
Mar 09, 2024
Full Time
Description THIS POSTION MAY CLOSE AT ANY TIME ONCE A SUFFICIENT NUMBER OF APPLICATIONS HAVE BEEN RECEIVED. The Administrative Specialist II performs a variety of secretarial, clerical, and general office assistance duties to support activities of the assigned department. Work involves preparing and maintaining a variety of files and documents, answering telephone calls, greeting the public, and routing communications. Employee is responsible for performing general clerical duties such as preparing photocopies, processing mail, and compiling data for reports. Examples of Duties Answers incoming calls, greets visitors and answers inquiries related to the county or specific department, and directs visitors to correct employee or department as necessary. Processes incoming and outgoing mail; routes mail to proper recipient. Utilizes computerized data entry equipment and various word processing, spreadsheet and/or file maintenance programs to enter, store and/or retrieve information as requested or otherwise necessary; establishes and maintains files. Maintains office supply inventories, ordering and distributing supplies as necessary. Regular and punctual attendance required. Files charts; faxes and copies medical charts as needed. Receives and processes payments from patients; checks flow sheets for billing. Screens potential clients; checks eligibility of patients; prepares patient charts for the primary care nurses. Prepares shot records; stamps shots needed and transcripts immunizations; files shot records as necessary. Assists with entering immunization information on the state website; inputs vaccine data for children and young adults that receive vaccines at the clinic. Performs other related duties as required. Minimum Qualifications High School Diploma or GED and a minimum two years of experience in a related field; or an equivalent combination of education and related experience required. Bilingual in English and Spanish preferred but not required.. Supplemental Information This is a grant-funded position that is anticipated to end on November 30, 2027. To ensure the proper delivery of emails please add jobs@dentoncounty.gov to your email safe list. Closing Date/Time: Continuous
- Repost -
Applicants who have already applied need not reapply.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.
Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary seeks a highly motivated individual to work independently on a purchasing team under the general direction of the Chief and immediate direction of the Assistant Chief or Administrative Supervisor in the Financial Services Office, Purchase and Property Unit.
The selected candidate will utilize organizational sourcing strategies and Judiciary policies, effectively communicate with customers, vendors, other departments and entities. The selected candidate will also provide technical assistance to Judiciary purchasing staff statewide, negotiate the best value, maintain a database of vendors and current contracts, special projects, and resolve vendor issues. The selected candidate will be responsible for the day-to-day ordering functions for commodities and services, analyze purchase requisitions, create purchase orders, document office procedures, conduct analysis of equipment usage and services.
Remote Work: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.
Example of Duties:
* Write and analyze bid specifications
* Evaluate contracts and bid proposals
* Review State contracts
* Coordinate the bid process for RFP's, RFQ's and RFI's; and make recommendations for waivers of advertising
* Investigate and resolving complex contract issues
* Write policies and procedures
* Plan implementation and communication of projects
* Related duties as assigned
Salary range is $55,694.69 - $85,817.10 . For newly hired individuals, the starting salary will normally be at the minimum of the salary range.
Job Requirements:
Graduation from an accredited college or university with a Bachelor's degree and three (3) years of professional experience in purchasing.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An Associate's degree and two (2) years of additional paraprofessional and/or professional experience may be substituted for a Bachelor's degree. A Master's degree may be substituted for one year of experience. A law degree may be substituted for two (2) years of experience.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html )
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
To Apply:
Applicants can apply online by April 16, 2024 at:
https://www.governmentjobs.com/careers/njjudiciary/jobs/4345197/procurement-specialist-administrative-specialist-3?page=11&pagetype=jobOpportunitiesJobs
For additional information please visit www.njcourts.gov and reference Job # 2024-09250, Purchasing Specialist (Administrative Specialist 3.)
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.
Apr 05, 2024
Full Time
- Repost -
Applicants who have already applied need not reapply.
When you come to work for New Jersey Judiciary you will join an 8500-member strong TEAM that operates with the highest standards of independence, integrity, fairness and quality service. You will be engaged with work that has purpose, meaning and makes a difference in lives of the public we serve. We work hard every day to build the public’s trust and confidence in our court system, which includes issues such as bail reform, marijuana decriminalization and recovery court.
Whether it be in a courtroom, an administrative office, a courthouse training room, an IT office or in the field, our Judiciary workforce is improving the lives of countless individuals and families every day. We honor the dignity and individualism of each member of our organization while fostering professionalism and continuous improvement in our work.
The Judiciary offers a strong opportunity for growth.
The New Jersey Judiciary seeks a highly motivated individual to work independently on a purchasing team under the general direction of the Chief and immediate direction of the Assistant Chief or Administrative Supervisor in the Financial Services Office, Purchase and Property Unit.
The selected candidate will utilize organizational sourcing strategies and Judiciary policies, effectively communicate with customers, vendors, other departments and entities. The selected candidate will also provide technical assistance to Judiciary purchasing staff statewide, negotiate the best value, maintain a database of vendors and current contracts, special projects, and resolve vendor issues. The selected candidate will be responsible for the day-to-day ordering functions for commodities and services, analyze purchase requisitions, create purchase orders, document office procedures, conduct analysis of equipment usage and services.
Remote Work: The Judiciary currently offers a hybrid work schedule, and this position may qualify for up to 2 days of remote work outside of Judiciary buildings. To participate in this program, you will be required to have high speed home internet access.
Example of Duties:
* Write and analyze bid specifications
* Evaluate contracts and bid proposals
* Review State contracts
* Coordinate the bid process for RFP's, RFQ's and RFI's; and make recommendations for waivers of advertising
* Investigate and resolving complex contract issues
* Write policies and procedures
* Plan implementation and communication of projects
* Related duties as assigned
Salary range is $55,694.69 - $85,817.10 . For newly hired individuals, the starting salary will normally be at the minimum of the salary range.
Job Requirements:
Graduation from an accredited college or university with a Bachelor's degree and three (3) years of professional experience in purchasing.
Substitution: Applicants who do not possess the required education may substitute additional paraprofessional and/or professional experience on a year-for-year basis with one year of such experience being equal to 30 semester hour credits. An Associate's degree and two (2) years of additional paraprofessional and/or professional experience may be substituted for a Bachelor's degree. A Master's degree may be substituted for one year of experience. A law degree may be substituted for two (2) years of experience.
Education Note: Degrees conferred outside of the United States must be evaluated by a recognized evaluation service. (See www.naces.org/members.html )
Driver's License: Appointee will be required to possess a driver's license valid in New Jersey only if the operation of a vehicle is necessary to perform essential duties of the position.
Residency Law: In accordance with N.J.S.A. 52:14-7 (L. 2011, Chapter 70), the "New Jersey First Act," all persons newly hired by the Judiciary within one year must establish, and then maintain, principal residence in the State of New Jersey. Any person may request an exemption from that requirement from the Employee Residency Review Committee in the Department of Labor & Workforce Development on the basis of either hardship or employer critical need.
Authorization to Work: US citizenship is not required. Selected candidate must be authorized to work in the US according to Department of Homeland Security, US Citizenship and Immigration Services regulations.
To Apply:
Applicants can apply online by April 16, 2024 at:
https://www.governmentjobs.com/careers/njjudiciary/jobs/4345197/procurement-specialist-administrative-specialist-3?page=11&pagetype=jobOpportunitiesJobs
For additional information please visit www.njcourts.gov and reference Job # 2024-09250, Purchasing Specialist (Administrative Specialist 3.)
The Judiciary of New Jersey is an Equal Opportunity/Affirmative Action Employer Committed to Ensuring an Open Door to Justice.
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The Administrative Specialist position is responsible for providing technical support for the Prevention Division. The responsibilities include technical inspection scheduling for contractors via phone/online, commercial property data management, entering inspection data in our Records Management System and SharePoint. In addition, auditing property data for inaccuracies, validating property data for inspection requests and answering technical inspection questions. Daily tasks include, but are not limited to: Provides assistance to internal and external walk-in customers. Answers telephone calls to assist or routes callers to appropriate personnel. Creates and modifies property data in the AFD Records Management System. Processes inspection invoices. Resolves payment discrepancies and reviews payment invoicing for accuracy. Participates in the cross-training program: Collaborating with other administrative personnel to create, identify, and report on areas within the program; Serve as a back up to other divisions in the department; Assist with training of new staff; and Creates/Edits/Updates Standard Operating Procedures for the Prevention Division. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Collaborates with AFD inspectors and engineers to verify requested inspections and assist with issues regarding system plan reviews. All other duties as assigned. Please note the following when completing the City of Austin application for this position: Please be sure to detail on the application all the previous employment experience you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. Applications missing information and/or documents will be deemed incomplete applications and will not be considered. Austin Fire Department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications will be accepted. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $23.76 - $27.56 per hour Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Job Close Date 06/19/2024 Type of Posting External Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 6310 Wilhelmina Delco Dr., Austin, Texas 78752 Preferred Qualifications Preferred Experience: Ability to work efficient and effectively in a very fast-paced environment. Knowledge of and experience with the City of Austin commercial construction permitting process. Advance proficiency in records management databases to complete assigned tasks. Intermediate to advance knowledge of Microsoft Office Suite (Outlook, Excel and Word). Experience in providing administrative support to commercial construction and/or engineering staff. Ability to work and communicate effectively with all levels of employees and external customers while conveying a positive, service-oriented attitude. Ability to work both independently and in a team environment. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR’s (Open Records Request), CAF’s (Citizen Action Forms), RCA’s (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, PowerPoint and Outlook? No experience Basic: create/edit simple documents, spreadsheets, emails, & simple presentations Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields create a variety of presentations, & reformat individual slides Advanced: create/edit complex documents, spreadsheets, presentations; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another create/edit complex, professional-quality * How many years of experience do you have working in a support capacity and coordinating with multiple stakeholders, such as engineers, inspectors and contractors during the construction phase? None Less than 3 years 3 - 5 years More than 5 years * Describe your experience developing and improving processes for organizational programs. (Open Ended Question) * Please give an example of how you have been able to prioritize and manage multiple projects and assignments with frequent interruptions while still meeting critical deadlines. (Open Ended Question) * Briefly describe your experience using multiple software systems or records management databases to complete daily assigned tasks. (Open Ended Question) Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
Jun 06, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants The Administrative Specialist position is responsible for providing technical support for the Prevention Division. The responsibilities include technical inspection scheduling for contractors via phone/online, commercial property data management, entering inspection data in our Records Management System and SharePoint. In addition, auditing property data for inaccuracies, validating property data for inspection requests and answering technical inspection questions. Daily tasks include, but are not limited to: Provides assistance to internal and external walk-in customers. Answers telephone calls to assist or routes callers to appropriate personnel. Creates and modifies property data in the AFD Records Management System. Processes inspection invoices. Resolves payment discrepancies and reviews payment invoicing for accuracy. Participates in the cross-training program: Collaborating with other administrative personnel to create, identify, and report on areas within the program; Serve as a back up to other divisions in the department; Assist with training of new staff; and Creates/Edits/Updates Standard Operating Procedures for the Prevention Division. Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures. Collaborates with AFD inspectors and engineers to verify requested inspections and assist with issues regarding system plan reviews. All other duties as assigned. Please note the following when completing the City of Austin application for this position: Please be sure to detail on the application all the previous employment experience you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. Applications missing information and/or documents will be deemed incomplete applications and will not be considered. Austin Fire Department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications will be accepted. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $23.76 - $27.56 per hour Hours Monday - Friday; 8:00 a.m. - 5:00 p.m. Job Close Date 06/19/2024 Type of Posting External Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Clerical Location 6310 Wilhelmina Delco Dr., Austin, Texas 78752 Preferred Qualifications Preferred Experience: Ability to work efficient and effectively in a very fast-paced environment. Knowledge of and experience with the City of Austin commercial construction permitting process. Advance proficiency in records management databases to complete assigned tasks. Intermediate to advance knowledge of Microsoft Office Suite (Outlook, Excel and Word). Experience in providing administrative support to commercial construction and/or engineering staff. Ability to work and communicate effectively with all levels of employees and external customers while conveying a positive, service-oriented attitude. Ability to work both independently and in a team environment. Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR’s (Open Records Request), CAF’s (Citizen Action Forms), RCA’s (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position has been approved for a Criminal Background Investigation. EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * This position requires graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet this requirement? Yes No * This position requires a criminal background investigation (CBI). By selecting the following, you are acknowledging that you understand if you are selected as a top candidate for this position, you will need a successful CBI to be hired. I acknowledge and understand this position requires a Criminal Background Investigation. * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * Which of the following best describes your proficiency with Microsoft Office Suite, specifically with Word, Excel, PowerPoint and Outlook? No experience Basic: create/edit simple documents, spreadsheets, emails, & simple presentations Intermediate: create/edit a variety of documents & spreadsheets; reformat document features such as color, font style and size of text, change page size/width, & filter/sort data fields create a variety of presentations, & reformat individual slides Advanced: create/edit complex documents, spreadsheets, presentations; integrate features such as tables, charts, mathematic formulas, hyperlinks, graphics; data/mail merge, import data from one document to another create/edit complex, professional-quality * How many years of experience do you have working in a support capacity and coordinating with multiple stakeholders, such as engineers, inspectors and contractors during the construction phase? None Less than 3 years 3 - 5 years More than 5 years * Describe your experience developing and improving processes for organizational programs. (Open Ended Question) * Please give an example of how you have been able to prioritize and manage multiple projects and assignments with frequent interruptions while still meeting critical deadlines. (Open Ended Question) * Briefly describe your experience using multiple software systems or records management databases to complete daily assigned tasks. (Open Ended Question) Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants This Administrative Specialist provides administrative and program support for the professional development and continuing education departments. The position will provide daily office management for the section including (but not limited to): answering phones, supporting walk-in customers, email, meeting minutes, scheduling requests, purchasing, and memo writing. Updates and maintains section intranet site. Assists with preparing presentations and reports. Assists with division timekeeping and records management. This position will work closely with management on a new process to track course completion status and compliance of rank requirements. Experience maintaining databases and using advanced functions in Excel is preferred for this purpose. This is an essential position that does not telecommute. Please note the following when completing the City of Austin application for this position: Please be sure to detail on the application all the previous employment experience you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. Applications missing information and/or documents will be deemed incomplete applications and will not be considered. Austin Fire Department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications will be accepted. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $23.76 - $27.56 per hour Hours Monday-Friday; 8:00 a.m. - 5:00 p.m. Job Close Date 06/17/2024 Type of Posting External Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4800 Shaw Ln, Austin, TX 78744 Preferred Qualifications Experience creating and maintaining database/tracking systems Attention to detail and organizational skills Excellent Customer Service skills Experience balancing multiple responsibilities in a fast paced environment Strong oral and written communication skills Advanced ability using Microsoft Office applications, especially Excel Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR’s (Open Records Request), CAF’s (Citizen Action Forms), RCA’s (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * How many years of Customer Service experience do you have? Less than 1 year 1 to 3 years 3 to 5 years More than 5 years * Describe your experience with Microsoft Excel None or Novice - Never used MS-Excel or have used another software to create spreadsheets. Skilled - Use MS-Excel to create spreadsheets on occasion. Know basic functions such as setting up spreadsheet rows and columns, entering basic formulas such as SUM, and formatting data to print. Know how to insert rows or columns or otherwise re-arrang Proficient - Use MS-Excel on a regular basis to create reports and graphs. Know how to use more complex formulas such as SUMIF and link data between multiple spreadsheets. Familiar with quick keys (hot keys or shortcut keys) and use them extensively. Expert - Use MS-Excel to create pivot tables. Know how to create and edit macros. * Describe any experience you’ve had working with tracking systems for personnel management. (Open Ended Question) * Describe what methods you use to stay organized and maintain strong attention to detail. (Open Ended Question) Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
Jun 11, 2024
Full Time
Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelor’s degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Licenses or Certifications: None. Notes to Applicants This Administrative Specialist provides administrative and program support for the professional development and continuing education departments. The position will provide daily office management for the section including (but not limited to): answering phones, supporting walk-in customers, email, meeting minutes, scheduling requests, purchasing, and memo writing. Updates and maintains section intranet site. Assists with preparing presentations and reports. Assists with division timekeeping and records management. This position will work closely with management on a new process to track course completion status and compliance of rank requirements. Experience maintaining databases and using advanced functions in Excel is preferred for this purpose. This is an essential position that does not telecommute. Please note the following when completing the City of Austin application for this position: Please be sure to detail on the application all the previous employment experience you wish to be considered as part of your qualifications. Please include contact information from previous employers. A detailed, complete employment application is required. It helps us to better evaluate your qualifications, and will be used to determine salary if you are selected for this position. Be sure to provide job title and employment dates for all jobs you wish to be considered. A resume is required but will not substitute for a complete employment application. Please do not use the phrase “see resume” or refer to other documents to complete your application. Do not leave the “Duties and Responsibilities” sections blank. Applications missing information and/or documents will be deemed incomplete applications and will not be considered. Austin Fire Department may close the posting any time after seven days from the initial advertisement. Once a position is closed, no additional applications will be accepted. Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program, you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations. Pay Range $23.76 - $27.56 per hour Hours Monday-Friday; 8:00 a.m. - 5:00 p.m. Job Close Date 06/17/2024 Type of Posting External Department Fire Regular/Temporary Regular Grant Funded or Pooled Position Not Applicable Category Professional Location 4800 Shaw Ln, Austin, TX 78744 Preferred Qualifications Experience creating and maintaining database/tracking systems Attention to detail and organizational skills Excellent Customer Service skills Experience balancing multiple responsibilities in a fast paced environment Strong oral and written communication skills Advanced ability using Microsoft Office applications, especially Excel Duties, Functions and Responsibilities Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned. Provides administrative support on highly technical and/or specialized projects. Facilitates the handling of time sensitive request such as ORR’s (Open Records Request), CAF’s (Citizen Action Forms), RCA’s (Request for Council Action) as well as other confidential documents. Verifies accuracy and completeness of critical documents such as PIO (Public Information Office) requests, records, correspondence, regulations, etc. Opens, sorts, reads, prioritizes and routes incoming mail, including faxes and emails. Prepares memos, letters and other correspondence using computer, spreadsheets, databases, or presentation software. Using independent judgment performs data analysis, problem solving and recommends policy and administrative improvements. Conducts research, compiles data, and prepares documents for consideration and presentation. Files and retrieves documents, records and reports. Attends meetings, records minutes and distributes meeting notes. Maintains calendar, schedules meetings, conferences and events, plans travel itineraries and makes travel arrangements. Responsibilities - Supervisor and/or Leadership Exercised: May provide leadership, work assignments, evaluation, training and guidance to others. Knowledge, Skills and Abilities Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed. Knowledge of applicable processes, techniques, and methods. Knowledge of City practice, policy and procedures. Skill in oral and written communication. Skill in using computers and related software applications. Skill in handling multiple tasks and prioritizing. Skill in data analysis and problem solving. Skill in planning and organizing. Ability to work with frequent interruptions and changes in priorities. Ability to manage conflicts and concerns. Ability to understand and communicate technical information. Ability to exercise discretion in confidential matters. Ability to recognize and recommend process improvement. Ability to lead and train others. Ability to work with frequent interruptions and changes in priorities. Ability to establish and maintain effective working relationships with city employees and the public. Criminal Background Investigation This position does not require a Criminal Background Investigation EEO/ADA The City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1. The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual’s AIDS , AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk. Supplemental Questions Required fields are indicated with an asterisk (*). * The minimum qualifications for this position include graduation with a Bachelor's degree from an accredited four (4) year college or university with major course work in Business or Public Administration or related field, plus four (4) years experience in a professional/administrative capacity. Experience may substitute for education up to a maximum of four (4) years. Do you meet these minimum qualifications? Yes No * Do you have the ability to travel to multiple sites as part of the regular job duties? Yes No * How many years of Customer Service experience do you have? Less than 1 year 1 to 3 years 3 to 5 years More than 5 years * Describe your experience with Microsoft Excel None or Novice - Never used MS-Excel or have used another software to create spreadsheets. Skilled - Use MS-Excel to create spreadsheets on occasion. Know basic functions such as setting up spreadsheet rows and columns, entering basic formulas such as SUM, and formatting data to print. Know how to insert rows or columns or otherwise re-arrang Proficient - Use MS-Excel on a regular basis to create reports and graphs. Know how to use more complex formulas such as SUMIF and link data between multiple spreadsheets. Familiar with quick keys (hot keys or shortcut keys) and use them extensively. Expert - Use MS-Excel to create pivot tables. Know how to create and edit macros. * Describe any experience you’ve had working with tracking systems for personnel management. (Open Ended Question) * Describe what methods you use to stay organized and maintain strong attention to detail. (Open Ended Question) Optional & Required Documents Required Documents Resume Cover Letter Optional Documents
RTC of Southern Nevada
Las Vegas, Nevada, United States
THE POSITION **Although there is a salary range for this position, the candidate hired into this position will be hired at the bottom of the salary range. ** This recruitment will be used to establish an open competitive and promotional eligibility list that may be used to fill this vacancy and vacancies occurring in this classification for a minimum period of six (6) months. All communication with applicants will be via email. Applicants must provide a current and valid email address when applying. RTC Department of Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application, or write “See Attached Resume” on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment. Performs paraprofessional level administrative, programmatic or operational support. Technical proficiency in a program or specialty is necessary to perform job functions. FLSA STATUS: Non-Exempt Working Conditions: May work shifts on days, evenings, weekends, and holidays. REQUIREMENTS Education and Experience: Equivalent to High School diploma and four (4) years of full-time clerical/administrative experience. Licensing and Certification: Must possess and maintain a valid Class C Driver's License at the time of application. Background Investigation: Employment with the Regional Transportation Commission in this position is contingent upon successful completion of a comprehensive background investigation, including qualifying education/experience verification, social security trace, criminal history records review, and driving history records check. Required Forms: 1. RTC Application On-Line Profile - Follow all the instructions on the application to include any education and experience that would qualify you for this position. Only the most qualified candidates will be invited to participate in the examination process. Candidates should ensure they highlight any of the following professional experience they possess on their applications/resumes: •Ability to process invoices, check budgets, prepare necessary documentation for requisitions and monitor budget/contract requirements •Ability to calendar appointments, schedule meetings and confirm staff availability •Ability serve as the point of contact for the capital projects •Act as the liaison for contractors, Finance, Purchasing & Contracts •Demonstrated experience with data entry in Access database PHYSICAL DEMANDS Physical ability to perform office and related work, including operating computers and office machinery; stamina to sit for extended periods of time; strength to lift and maneuver materials weighing up to 25 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone. Accommodations may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodations. EXAMPLE OF DUTIES Conducts administrative, programmatic or operational research; may be responsible for specific and complex, and technical administrative support of an operational unit/function. Coordinates, documents and tracks pertinent data to meet the information and reporting needs of the work unit/program. Acts as problem identification and resolution resource, answering questions, providing guidance, troubleshooting and following-up with staff and/or customers in resolving problems. Authors, customizes and/or revises communication materials to fit a particular situation or activity; researches, assembles and disseminates function-related materials and documentations as required; searches records to locate specific information, checks materials for accuracy, completeness and/or procedural compliance. Processes transactions involving multiple steps and the application of varied, complex, and/or ambiguous guidelines; may determine eligibility and/or compliance; approves exceptions within assigned scope of responsibilities. Operates a variety of office equipment, to include computers and associated software. Prepares, maintains and updates system data and produces custom and formatted reports; reviews data for accuracy and completeness; recognizes and defines problems in report data; researches questionable entries and undertakes corrective measures. May act as lead and coordinate work assignments of division clerical staff. Provides information and assistance to internal and external customers as required. Other duties as assigned. GROUP INSURANCE - Health and dental insurance is available at a minimal expense to eligible employees, spouses and dependents. The RTC pays the monthly life insurance premium for eligible employees. SERVICE CONNECTED DISABILITY INSURANCE - Eligible employees are covered by a Workman's Compensation Program in accordance with the provisions of the Nevada Industrial Insurance Act (NRS Chapter 616) and the Nevada Occupational Diseases Act (NRS 617). LONG-TERM DISABILITY INSURANCE - The RTC pays a monthly premium toward a long-term disability plan for eligible employees. VACATION - Vacation leave accrual is based on length of RTC employment. Initial accrual is at the rate of 3.08 vacation hours for each biweekly pay period. SICK LEAVE - Eligible employees accrue 3.7 hours of sick leave for each biweekly pay period. Employees completing 10 years of service accrue an additional .92 hours of sick leave per biweekly pay period. MISCELLANEOUS LEAVES - Court leave, military leave, parental leave, leave without pay, blood donor leave, education leave, and RTC promotional/transfer application examination leave are available (upon approval) for eligible permanent employees. RETIREMENT - Full-time employees become a member of the Nevada State Public Employees Retirement System under an employer paid plan. LONGEVITY PAY - Effective July 1, 2021, permanent employees who have completed 5 full years of creditable service with the RTC are entitled to a one time longevity payment in addition to their base salary. Longevity is paid annually, in a one time lump sum amount, at the rate of .57 of 1% at 5 years. CREDIT UNION - RTC employees and their families are eligible to join the Clark County Credit Union. TUITION REIMBURSEMENT - Eligible employees may be awarded tuition reimbursement upon successful completion of pre-approved, job related courses. FMLA - Employees who have worked for the RTC for at least one year, and have worked at least 1,250 hours over the preceding 12 months are eligible for the provisions of the Family Medical Leave Act. Closing Date/Time: 6/27/2024 6:00 PM Pacific
Jun 14, 2024
Full Time
THE POSITION **Although there is a salary range for this position, the candidate hired into this position will be hired at the bottom of the salary range. ** This recruitment will be used to establish an open competitive and promotional eligibility list that may be used to fill this vacancy and vacancies occurring in this classification for a minimum period of six (6) months. All communication with applicants will be via email. Applicants must provide a current and valid email address when applying. RTC Department of Human Resources determines whether or not you meet the minimum qualifications for the job based on your experience as you describe it on your application. Do not substitute a resume for your application, or write “See Attached Resume” on your application. We do not review resumes, unless specifically stated on the job announcement. Qualifying education and experience must be clearly documented in the "Education and Work Experience" section of the application. Applicants not meeting these requirements will not be considered for employment. Performs paraprofessional level administrative, programmatic or operational support. Technical proficiency in a program or specialty is necessary to perform job functions. FLSA STATUS: Non-Exempt Working Conditions: May work shifts on days, evenings, weekends, and holidays. REQUIREMENTS Education and Experience: Equivalent to High School diploma and four (4) years of full-time clerical/administrative experience. Licensing and Certification: Must possess and maintain a valid Class C Driver's License at the time of application. Background Investigation: Employment with the Regional Transportation Commission in this position is contingent upon successful completion of a comprehensive background investigation, including qualifying education/experience verification, social security trace, criminal history records review, and driving history records check. Required Forms: 1. RTC Application On-Line Profile - Follow all the instructions on the application to include any education and experience that would qualify you for this position. Only the most qualified candidates will be invited to participate in the examination process. Candidates should ensure they highlight any of the following professional experience they possess on their applications/resumes: •Ability to process invoices, check budgets, prepare necessary documentation for requisitions and monitor budget/contract requirements •Ability to calendar appointments, schedule meetings and confirm staff availability •Ability serve as the point of contact for the capital projects •Act as the liaison for contractors, Finance, Purchasing & Contracts •Demonstrated experience with data entry in Access database PHYSICAL DEMANDS Physical ability to perform office and related work, including operating computers and office machinery; stamina to sit for extended periods of time; strength to lift and maneuver materials weighing up to 25 pounds; vision to read printed materials; and hearing and speech to communicate in person or over the telephone. Accommodations may be made for some of these physical demands for otherwise qualified individuals who require and request such accommodations. EXAMPLE OF DUTIES Conducts administrative, programmatic or operational research; may be responsible for specific and complex, and technical administrative support of an operational unit/function. Coordinates, documents and tracks pertinent data to meet the information and reporting needs of the work unit/program. Acts as problem identification and resolution resource, answering questions, providing guidance, troubleshooting and following-up with staff and/or customers in resolving problems. Authors, customizes and/or revises communication materials to fit a particular situation or activity; researches, assembles and disseminates function-related materials and documentations as required; searches records to locate specific information, checks materials for accuracy, completeness and/or procedural compliance. Processes transactions involving multiple steps and the application of varied, complex, and/or ambiguous guidelines; may determine eligibility and/or compliance; approves exceptions within assigned scope of responsibilities. Operates a variety of office equipment, to include computers and associated software. Prepares, maintains and updates system data and produces custom and formatted reports; reviews data for accuracy and completeness; recognizes and defines problems in report data; researches questionable entries and undertakes corrective measures. May act as lead and coordinate work assignments of division clerical staff. Provides information and assistance to internal and external customers as required. Other duties as assigned. GROUP INSURANCE - Health and dental insurance is available at a minimal expense to eligible employees, spouses and dependents. The RTC pays the monthly life insurance premium for eligible employees. SERVICE CONNECTED DISABILITY INSURANCE - Eligible employees are covered by a Workman's Compensation Program in accordance with the provisions of the Nevada Industrial Insurance Act (NRS Chapter 616) and the Nevada Occupational Diseases Act (NRS 617). LONG-TERM DISABILITY INSURANCE - The RTC pays a monthly premium toward a long-term disability plan for eligible employees. VACATION - Vacation leave accrual is based on length of RTC employment. Initial accrual is at the rate of 3.08 vacation hours for each biweekly pay period. SICK LEAVE - Eligible employees accrue 3.7 hours of sick leave for each biweekly pay period. Employees completing 10 years of service accrue an additional .92 hours of sick leave per biweekly pay period. MISCELLANEOUS LEAVES - Court leave, military leave, parental leave, leave without pay, blood donor leave, education leave, and RTC promotional/transfer application examination leave are available (upon approval) for eligible permanent employees. RETIREMENT - Full-time employees become a member of the Nevada State Public Employees Retirement System under an employer paid plan. LONGEVITY PAY - Effective July 1, 2021, permanent employees who have completed 5 full years of creditable service with the RTC are entitled to a one time longevity payment in addition to their base salary. Longevity is paid annually, in a one time lump sum amount, at the rate of .57 of 1% at 5 years. CREDIT UNION - RTC employees and their families are eligible to join the Clark County Credit Union. TUITION REIMBURSEMENT - Eligible employees may be awarded tuition reimbursement upon successful completion of pre-approved, job related courses. FMLA - Employees who have worked for the RTC for at least one year, and have worked at least 1,250 hours over the preceding 12 months are eligible for the provisions of the Family Medical Leave Act. Closing Date/Time: 6/27/2024 6:00 PM Pacific
All current City of Sarasota employees must apply to job postings on the internal career site. Come work at a place where employees of the City serve with Excellence and Pride! Department: Solid Waste Management Employee Type: Probationary Time Type: Full time Salary Range: $20.9852 - $22.4841 Hourly / $43,649.17 - $46,766.97 Job Posting Period: June 10, 2024 - July 02, 2024 12:00 A.M. Job Description: Overview To assist supervisor and/or department with a wide spectrum of clerical functions with a high degree of accuracy and neatness. Essential Functions Transcribes minutes of meetings and hearings. Develops final copy of a wide variety of correspondence and memoranda. Establishes and maintains cross-reference files and establishes file categories. Screens visitors, telephone calls and incoming mail, personally answering those inquiries that in the employee's judgment do not require the supervisor's attention. Makes appointments for the supervisor and reminds him/her of appointment or other matters that should be called to his/her attention; may manage calendar of supervisor. Prepares requisitions, vouchers, budget forms and other data. Handles confidential and other sensitive data. Acts as purchasing clerk for the department to which assigned. Types accounting and budgetary reports; special reports; letters and other material. Maintains a system of files and records for department's use. Assembles and gathers data. Types and compiles special reports. Edits correspondence for grammatical correctness and punctuation. The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description. Mi nimum Qualifications High School or GED. Three (3) years of general office experience utilizing secretarial and computer-related skills; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities. Ability to type at the rate of 40 words per minute is required. Job Based Competencies Working knowledge of modern office procedures, practices, and equipment. Knowledge of general office computer skills. Knowledge of English, arithmetic, and spelling. Knowledge of the operations of City government including city-wide computer programs. Ability to develop final copy for signature by the appropriate and respective supervisory personnel, utilizing either automated office equipment or transcription skills as required by the respective supervisor. Ability to follow complex oral and written directions. Ability to maintain complex clerical records and prepare reports from such records. Knowledge of basic cash handling and bookkeeping principles and procedures. Ability to establish and maintain effective working relationships with City officials, coworkers and the general public. Must have a high degree of clerical aptitude. Knowledge of the organization, procedures and divisions. Responsibility Under the direction of and responsible to the Department Head or designated representative. Supervision may be exercised over subordinate clerical personnel or the preparation and completion of various projects as delegated. Physical Requirements This is primarily office work requiring limited physical effort. Position requires visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, date entry, and word processing equipment is required. Public Contact Considerable public contact; may act as representative of supervisor or Department Head. Retirement Benefit The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving. NOTE: The City of Sarasota is an Equal Employment Opportunity , Veteran, E-Verify and Drug Free Workplace employer. Click to view a copy of the City's Veterans Recruitment Plan . I f you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.Brown@sarasotafl.gov or via phone at 941-263-6299. F or questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov
Jun 11, 2024
Full Time
All current City of Sarasota employees must apply to job postings on the internal career site. Come work at a place where employees of the City serve with Excellence and Pride! Department: Solid Waste Management Employee Type: Probationary Time Type: Full time Salary Range: $20.9852 - $22.4841 Hourly / $43,649.17 - $46,766.97 Job Posting Period: June 10, 2024 - July 02, 2024 12:00 A.M. Job Description: Overview To assist supervisor and/or department with a wide spectrum of clerical functions with a high degree of accuracy and neatness. Essential Functions Transcribes minutes of meetings and hearings. Develops final copy of a wide variety of correspondence and memoranda. Establishes and maintains cross-reference files and establishes file categories. Screens visitors, telephone calls and incoming mail, personally answering those inquiries that in the employee's judgment do not require the supervisor's attention. Makes appointments for the supervisor and reminds him/her of appointment or other matters that should be called to his/her attention; may manage calendar of supervisor. Prepares requisitions, vouchers, budget forms and other data. Handles confidential and other sensitive data. Acts as purchasing clerk for the department to which assigned. Types accounting and budgetary reports; special reports; letters and other material. Maintains a system of files and records for department's use. Assembles and gathers data. Types and compiles special reports. Edits correspondence for grammatical correctness and punctuation. The intent of this class description is to provide a representative summary of the types of duties and responsibilities that would be required of classifications given this title and shall not be construed as a declaration of the specific duties and responsibilities of any particular position. Incumbent may be required to perform job-related tasks other than those specifically presented in this job description. Mi nimum Qualifications High School or GED. Three (3) years of general office experience utilizing secretarial and computer-related skills; or the equivalent in education, training, and experience, which would provide the necessary knowledge, skills and abilities. Ability to type at the rate of 40 words per minute is required. Job Based Competencies Working knowledge of modern office procedures, practices, and equipment. Knowledge of general office computer skills. Knowledge of English, arithmetic, and spelling. Knowledge of the operations of City government including city-wide computer programs. Ability to develop final copy for signature by the appropriate and respective supervisory personnel, utilizing either automated office equipment or transcription skills as required by the respective supervisor. Ability to follow complex oral and written directions. Ability to maintain complex clerical records and prepare reports from such records. Knowledge of basic cash handling and bookkeeping principles and procedures. Ability to establish and maintain effective working relationships with City officials, coworkers and the general public. Must have a high degree of clerical aptitude. Knowledge of the organization, procedures and divisions. Responsibility Under the direction of and responsible to the Department Head or designated representative. Supervision may be exercised over subordinate clerical personnel or the preparation and completion of various projects as delegated. Physical Requirements This is primarily office work requiring limited physical effort. Position requires visual acuity for reviewing, checking, preparing, and maintaining written and computer files. Incumbent is required to have sufficient hearing to accurately perceive information at normal spoken word levels. Manual dexterity to operate standard office, date entry, and word processing equipment is required. Public Contact Considerable public contact; may act as representative of supervisor or Department Head. Retirement Benefit The City of Sarasota made the transition to become a Florida Retirement System (FRS) employer effective December 1, 2021. To learn more about what this benefit may mean for you, please visit MyFrs.com. Please note that if you are hired to work for the City of Sarasota as an FRS employer, you will be asked to complete a form to certify your FRS status, as there may be an impact to any FRS benefit you are already receiving. NOTE: The City of Sarasota is an Equal Employment Opportunity , Veteran, E-Verify and Drug Free Workplace employer. Click to view a copy of the City's Veterans Recruitment Plan . I f you require reasonable accommodation in completing this application, interviewing, completing any pre-employment testing, or otherwise participating in the employee selection process, please direct your inquiries to Jake Brown our ADA Coordinator. Jake can be reached via email at Jake.Brown@sarasotafl.gov or via phone at 941-263-6299. F or questions pertaining to general employment or job application status, please call 941-263-6476, or email HR@sarasotafl.gov
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: The Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under direction, to provide professional-level financial services in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, and grants management to County departments and agencies; to conduct a variety of studies and inquiries and perform financial analytic and administrative work; and to do related work as required. Financial Services Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I or entry level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of two years full time service. If proficient, incumbents will be eligible to be flexibly promoted to the II level after the equivalent of one year. Appointment at the I level will not be extended beyond two years. Positions in this class series are normally found in County departments with multiple budgets and funding sources and/or with extensive contracting with service providers or community-based organizations. In addition to the provision of financial services, responsibilities also include performing general administrative services work, planning and conducting analytical studies and overseeing support functions and staff. Although the work is diverse, all positions are typically characterized by all of the following elements: 1. Independent decision-making. 2. Capacity to present clear oral and written reports to senior managers. 3. Knowledge of governmental financial processes and systems. 4. Ability to conduct financial analysis and formulate financial recommendations; and 5. Limited availability or nature of supervision. This series is distinguished from the Administrative Specialist class series, which has primary responsibility for the provision of more general administrative services in such areas as personnel, purchasing, contracting, budgeting and departmental communications. It is further distinguished from Senior Financial Services Specialist, which is a skilled, technical specialist class with a primary role in financial strategic planning and policy development. For more detailed information about the job classification, visit: Financial Services Specialist II (#0214) . MINIMUM QUALIFICATIONS Either I The equivalent of one year full-time experience in the class of Financial Services Specialist I in the Alameda County classified service. Or II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, economics, financial planning or a field related to the work. (Additional professional financial planning and support experience equivalent to the County’s classification of Financial Services Specialist I may be substituted for the education on a year-for-year basis.) And Experience: Equivalent to one year of full-time professional-level experience in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, grant management or similar financial services equivalent to that performed by the Alameda County classified service of Financial Services Specialist I. Licenses: Specified positions may require possession of a valid California driver's license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Applicable federal, state and local policies and regulations. • Computer applications related to the work, such as word processing, data bases and spreadsheets. Proficient in Microsoft Word, Excel, Access and Outlook. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Develop and administer multiple budgets. • Monitor fiscal transactions and audit fiscal records and documentation. • Plan and conduct administrative and operational studies. • Interpret, explain and apply financial regulations, policies and procedures. • Direct the work of others on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate financial records and audit data. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. • Clearly and effectively communicate, both verbally and in writing; write contract documents, electronic mail, and Board letters to the Board of Supervisors at a professional skill level. • Communicate fluently using the English language to present and request information to/from internal and external customers effectively by phone or in person. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please s ubmit a PDF copy of your completed application to ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org or call La Tonya Phillips at 510-271-9126. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Mar 08, 2024
Full Time
Introduction This is a reinstatement, transfer or voluntary demotion opportunity for current and former regularly appointed employees of Alameda County. Reinstatement: Pursuant to Civil Service Rule 1744: On the request of a department head and approval of the Commission, a regularly appointed employee who resigned in good standing may, within three years after the effective date of his/her resignation, be reinstated in a position in the class from which he/she resigned or in a position in another class for which he/she may be eligible as determined by the Commission. Appointments by reinstatement following resignation are subject to the probationary period established for the class. You must have been a classified County employee in the same job code or in a job code at the same salary maximum and left the County in good standing. In addition, you must meet the minimum and special qualifications of the specific position. Transfer: You must be a current County classified employee in the same job code or in a job code with the same salary maximum for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. Voluntary Demotion: You must be a current County classified employee in a job code which is at a higher salary maximum than the vacancy for which you are applying. In addition, you must meet the minimum and special qualifications of the specific position. DESCRIPTION THE AGENCY: The Alameda County Social Services Agency (SSA) is comprised of over 2,300 employees working collectively and in partnership with community-based organizations, neighborhood groups and policy makers to serve the needs of the community. SSA is comprised of four operating departments: Agency Administration & Finance; Adult & Aging Services; Children & Family Services; and Workforce & Benefits Administration. SSA's mission is to promote the economic and social well-being of individuals, families, neighborhoods and communities. To learn more about the Alameda County Social Services Agency, please visit the website at https://www.alamedacountysocialservices.org/ . THE POSITION: Under direction, to provide professional-level financial services in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, and grants management to County departments and agencies; to conduct a variety of studies and inquiries and perform financial analytic and administrative work; and to do related work as required. Financial Services Specialist I/II is a flexibly-staffed class series with the work normally performed at the II level, but with initial selection possible at the I or entry level. Incumbents hired at the I level will be expected to gain experience and demonstrate proficiency which qualifies them to promote to the II level after the equivalent of two years full time service. If proficient, incumbents will be eligible to be flexibly promoted to the II level after the equivalent of one year. Appointment at the I level will not be extended beyond two years. Positions in this class series are normally found in County departments with multiple budgets and funding sources and/or with extensive contracting with service providers or community-based organizations. In addition to the provision of financial services, responsibilities also include performing general administrative services work, planning and conducting analytical studies and overseeing support functions and staff. Although the work is diverse, all positions are typically characterized by all of the following elements: 1. Independent decision-making. 2. Capacity to present clear oral and written reports to senior managers. 3. Knowledge of governmental financial processes and systems. 4. Ability to conduct financial analysis and formulate financial recommendations; and 5. Limited availability or nature of supervision. This series is distinguished from the Administrative Specialist class series, which has primary responsibility for the provision of more general administrative services in such areas as personnel, purchasing, contracting, budgeting and departmental communications. It is further distinguished from Senior Financial Services Specialist, which is a skilled, technical specialist class with a primary role in financial strategic planning and policy development. For more detailed information about the job classification, visit: Financial Services Specialist II (#0214) . MINIMUM QUALIFICATIONS Either I The equivalent of one year full-time experience in the class of Financial Services Specialist I in the Alameda County classified service. Or II Education: Equivalent to graduation from an accredited four-year college or university (180 quarter units or 120 semester units) with major coursework in business or public administration, accounting, economics, financial planning or a field related to the work. (Additional professional financial planning and support experience equivalent to the County’s classification of Financial Services Specialist I may be substituted for the education on a year-for-year basis.) And Experience: Equivalent to one year of full-time professional-level experience in areas of budget development and processing, contract negotiation and administration, financial planning and monitoring, financial accounting and reporting, grant management or similar financial services equivalent to that performed by the Alameda County classified service of Financial Services Specialist I. Licenses: Specified positions may require possession of a valid California driver's license. NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination. KNOWLEDGE AND SKILLS NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification. Knowledge of: • Principles and practices of governmental budget development and administration. • Principles and practices of contract and grant administration. • Financial record-keeping and auditing practices. • Practices and techniques of administrative analysis and report preparation. • Applicable federal, state and local policies and regulations. • Computer applications related to the work, such as word processing, data bases and spreadsheets. Proficient in Microsoft Word, Excel, Access and Outlook. • Office administrative practices and procedures, including records management and the operation of standard office equipment. Ability to: • Develop and administer multiple budgets. • Monitor fiscal transactions and audit fiscal records and documentation. • Plan and conduct administrative and operational studies. • Interpret, explain and apply financial regulations, policies and procedures. • Direct the work of others on a project or day-to-day basis. • Prepare clear and accurate reports, correspondence, procedures and other written materials. • Represent the department and the County in meetings with others. • Organize and prioritize work and meet critical deadlines. • Maintain accurate financial records and audit data. • Exercise sound independent judgment within established policies and guidelines. • Establish and maintain effective working relationships with those contacted in the course of work. • Clearly and effectively communicate, both verbally and in writing; write contract documents, electronic mail, and Board letters to the Board of Supervisors at a professional skill level. • Communicate fluently using the English language to present and request information to/from internal and external customers effectively by phone or in person. BENEFITS Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being. These benefits include but are not limited to*: For your Health & Well-Being Medical - HMO & PPO Plans Dental - HMO & PPO Plans Vision or Vision Reimbursement Share the Savings Basic Life Insurance Supplemental Life Insurance (with optional dependent coverage for eligible employees) Accidental Death and Dismemberment Insurance County Allowance Credit Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance Short-Term Disability Insurance Long-Term Disability Insurance Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services Employee Assistance Program For your Financial Future Retirement Plan - (Defined Benefit Pension Plan) Deferred Compensation Plan (457 Plan or Roth Plan) For your Work/Life Balance 12 paid holidays Floating Holidays Vacation and sick leave accrual Vacation purchase program Management Paid Leave** Catastrophic Sick Leave Group Auto/Home Insurance Pet Insurance Commuter Benefits Program Guaranteed Ride Home Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts) Employee Discount Program (e.g. theme parks, cell phone, etc.) Child Care Resources 1 st United Services Credit Union *Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement. This provides a brief summary of the benefits offered and can be subject to change. ** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave. Conclusion TO APPLY: Please s ubmit a PDF copy of your completed application to ssadhro@acgov.org . If you have any questions regarding this announcement, please send your contact information and specific inquiries to ssadhro@acgov.org or call La Tonya Phillips at 510-271-9126. You are encouraged to apply immediately as this posting is open until filled and may close at anytime. Alameda County is an Equal Opportunity Employer Closing Date/Time: Continuous
Cal State University (CSU) East Bay
25800 Carlos Bee Boulevard, Hayward, CA 94542, USA
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,500.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through June 30, 2025 without the possibility of reappointment. The Grant Administration Specialist of the K-16 East Bay Collaborative is a temporary administrative position funded by a $4,000,000 grant from January 2024 to June 30, 2025, with no renewal. This state-funded grant is a collaboration between the Dean of the College of Education and Allied Studies (the Co-PI) and the following partners: San Francisco State, San Jose State, UC Berkeley, Chabot-Las Positas Community College District, Chabot College, Las Positas College, Contra Costa Community College District, San Leandro USD, Oakland USD, and several faculty and administrators on the Cal State East Bay campus. This position will report to the Dean of the College of Education and Allied Studies. The two primary duties of this position are to engage in grant administration and business processing of the grant. Responsibilities Grant Administration Interface with the Office of Research and Sponsored Programs and the Administrative Lead, using judgment and discretion that is reflective of one with professional grant administration knowledge to propose budget revisions, subaward agreement revisions, interface grant-funded campus units, setup and update databases. As part of the grant leadership team post-award duties will include setting up the technical aspects of sub-award contracts, which includes federal compliance with sub-recipient requirements, obtaining/updating scope of work, revising/updating subaward budgets, and revising/updating subaward budget justifications. Daily, the incumbent will monitor sub-awardees’ compliance with scope of work, submission of data, submission of invoices, and participation in the grant. Create several databases for project management and data collection, as Cal State East Bay is responsible for all activities in Contra Costa and Alameda Counties related to this grant. This requires obtaining data from Institutional Research Offices at Cal State East Bay, two community colleges, several K12 districts, and community partners, then integrating the data into a single database in compliance with the work plan submitted by the Co-PI. The incumbent will run descriptive analyses as part of the Cal State East Bay assessment team, then submit these analyses to the Administrative Lead, Co-PI, and the Fiscal Lead. In support of program sustainability, the Grant Administrative Specialist will ensure that pre-award grant writing teams comply with pre-award federal and state regulations, which includes grant-related policies for indirect costs, contracting, subcontracting, staff/student/faculty salaries, as well as Office of Research and Sponsored Program’s pre-award policies and deadlines. Pay faculty, process interdepartmental fund transfers, invoice sub-awardees, collect invoices from sub-awardees, submit invoices to the Office of Research and Sponsored Programs, order supplies, and process reimbursements related to travel or miscellaneous expenses. Ensure that fiscal, human resources and procurement transactions follow Federal, State, CSU, and campus policies, as well as sponsor guidelines and award terms and conditions. Provide grant administration technical assistance to K16 Collaborative Grant sub-awardees at the community colleges, public K12 school districts, and grant-awarded Cal State East Bay participants. Request and collect monthly, quarterly, and semi-annual program and fiscal reports from sub-awardees and Cal State East Bay grant-funded faculty, ensuring compliance with Federal, State, CSU, and campus policies, and sponsor guidelines and award terms and conditions. Submit monthly, quarterly, and semi-annual program and fiscal reports to the Office of Research and Sponsored Programs, the Fiscal Lead, and the Co-PI (the Dean). Contribute to the completion of broader and more complex organizational projects and goals by meeting regularly with the Administrative Lead and the Dean. Stay current with evolving sponsor guidelines, and support the Dean and Administrative lead in achieving program sustainability. Grant Business Processing Process purchase requests, including vendor data records and purchase orders, for the Administrative Lead, Cal State East Bay grant-funded faculty, and the Dean. While maintaining up-to-date travel policies and procedures, provide assistance to the Administrative Lead, Dean, and Cal State East Bay grant-funded faculty with local, statewide, and national travel. Maintain a General Ledger of all faculty payments, interdepartmental fund transfers, payroll records, and operating expenses. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Preferred Skills and Knowledge Thorough knowledge of and ability to apply major grant processes, practices, and explicit requirements to contracts and grants. Excellent verbal, written communications and analytical skills. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Advanced knowledge of and ability to use a variety of technologies including, but not limited to: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google calendars and various web browsers. Ability to anticipate, plan and organize work projects including handling multiple sub-awardees and project deadlines. Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations, including written procedures, processes, and forms. Ability to represent the grant’s leadership well in internal and external interactions. Must be detail-oriented and have the ability to proof written materials that will be distributed among campus and community constituencies. Maintain a consistent and reliable work schedule (on campus primarily) to ensure the timely review of transactions and ensure that deadlines are met. Ability to solve problems without direct guidance or direction and a working knowledge of standard budgeting and accounting practices and fiscal analysis techniques. At least two (2) years of experience in the applicable administrative and/or program field, including experience with budgets, accounting and financial systems. Foundational knowledge of public administration principles, practices and methods. Experiences with or exposure to general ledger account reconciliations. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Jun 03 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
Jun 04, 2024
Salary and Benefits PLEASE NOTE: The starting salary placement depends on qualifications and experience and is anticipated to be in the range of $4,379.00 per month to $5,500.00 per month. Cal State East Bay offers a broad range of benefits that includes medical, dental, vision, retirement (CalPERS), 401k, 457, 403(b), dependent and health care reimbursement accounts, life insurance, vacation and sick, 14 paid holidays, one personal holiday and tuition fee waiver. For more information on the benefits program, please visit our benefits website. The CSU Total Compensation Calculator demonstrates the significance of our benefits package. This position may be eligible to participate in the Cal State East Bay hybrid telecommute program subject to management approval. Classification Administrative Analyst/Specialist, Exempt I About Cal State East Bay Cal State East Bay's beautiful main campus is located in the Hayward hills with panoramic views of the San Francisco Bay shoreline. Situated above the city of Hayward, the campus offers an ideal setting for teaching and learning and yet easy access to the many cities along the bay. The University has a satellite campus in Concord, a professional development center in Oakland and a significant presence online. Founded in 1957, Cal State East Bay is one of 23 universities of the California State University system (CSU). Cal State East Bay is recognized as a regionally engaged and globally oriented university with a strong commitment to academic innovation, student success, engaged and service learning, diversity, and sustainability. About the Position This is a temporary, full-time, grant funded position through June 30, 2025 without the possibility of reappointment. The Grant Administration Specialist of the K-16 East Bay Collaborative is a temporary administrative position funded by a $4,000,000 grant from January 2024 to June 30, 2025, with no renewal. This state-funded grant is a collaboration between the Dean of the College of Education and Allied Studies (the Co-PI) and the following partners: San Francisco State, San Jose State, UC Berkeley, Chabot-Las Positas Community College District, Chabot College, Las Positas College, Contra Costa Community College District, San Leandro USD, Oakland USD, and several faculty and administrators on the Cal State East Bay campus. This position will report to the Dean of the College of Education and Allied Studies. The two primary duties of this position are to engage in grant administration and business processing of the grant. Responsibilities Grant Administration Interface with the Office of Research and Sponsored Programs and the Administrative Lead, using judgment and discretion that is reflective of one with professional grant administration knowledge to propose budget revisions, subaward agreement revisions, interface grant-funded campus units, setup and update databases. As part of the grant leadership team post-award duties will include setting up the technical aspects of sub-award contracts, which includes federal compliance with sub-recipient requirements, obtaining/updating scope of work, revising/updating subaward budgets, and revising/updating subaward budget justifications. Daily, the incumbent will monitor sub-awardees’ compliance with scope of work, submission of data, submission of invoices, and participation in the grant. Create several databases for project management and data collection, as Cal State East Bay is responsible for all activities in Contra Costa and Alameda Counties related to this grant. This requires obtaining data from Institutional Research Offices at Cal State East Bay, two community colleges, several K12 districts, and community partners, then integrating the data into a single database in compliance with the work plan submitted by the Co-PI. The incumbent will run descriptive analyses as part of the Cal State East Bay assessment team, then submit these analyses to the Administrative Lead, Co-PI, and the Fiscal Lead. In support of program sustainability, the Grant Administrative Specialist will ensure that pre-award grant writing teams comply with pre-award federal and state regulations, which includes grant-related policies for indirect costs, contracting, subcontracting, staff/student/faculty salaries, as well as Office of Research and Sponsored Program’s pre-award policies and deadlines. Pay faculty, process interdepartmental fund transfers, invoice sub-awardees, collect invoices from sub-awardees, submit invoices to the Office of Research and Sponsored Programs, order supplies, and process reimbursements related to travel or miscellaneous expenses. Ensure that fiscal, human resources and procurement transactions follow Federal, State, CSU, and campus policies, as well as sponsor guidelines and award terms and conditions. Provide grant administration technical assistance to K16 Collaborative Grant sub-awardees at the community colleges, public K12 school districts, and grant-awarded Cal State East Bay participants. Request and collect monthly, quarterly, and semi-annual program and fiscal reports from sub-awardees and Cal State East Bay grant-funded faculty, ensuring compliance with Federal, State, CSU, and campus policies, and sponsor guidelines and award terms and conditions. Submit monthly, quarterly, and semi-annual program and fiscal reports to the Office of Research and Sponsored Programs, the Fiscal Lead, and the Co-PI (the Dean). Contribute to the completion of broader and more complex organizational projects and goals by meeting regularly with the Administrative Lead and the Dean. Stay current with evolving sponsor guidelines, and support the Dean and Administrative lead in achieving program sustainability. Grant Business Processing Process purchase requests, including vendor data records and purchase orders, for the Administrative Lead, Cal State East Bay grant-funded faculty, and the Dean. While maintaining up-to-date travel policies and procedures, provide assistance to the Administrative Lead, Dean, and Cal State East Bay grant-funded faculty with local, statewide, and national travel. Maintain a General Ledger of all faculty payments, interdepartmental fund transfers, payroll records, and operating expenses. Minimum Qualifications A Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. Preferred Skills and Knowledge Thorough knowledge of and ability to apply major grant processes, practices, and explicit requirements to contracts and grants. Excellent verbal, written communications and analytical skills. Excellent interpersonal skills to develop and maintain cooperative and productive working relationships. Advanced knowledge of and ability to use a variety of technologies including, but not limited to: Microsoft Office Suite, Google Sheets, Power Point, Gmail/Outlook, Google calendars and various web browsers. Ability to anticipate, plan and organize work projects including handling multiple sub-awardees and project deadlines. Ability to prioritize tasks, to work independently, to maintain confidentiality and to take initiative to improve upon current operations, including written procedures, processes, and forms. Ability to represent the grant’s leadership well in internal and external interactions. Must be detail-oriented and have the ability to proof written materials that will be distributed among campus and community constituencies. Maintain a consistent and reliable work schedule (on campus primarily) to ensure the timely review of transactions and ensure that deadlines are met. Ability to solve problems without direct guidance or direction and a working knowledge of standard budgeting and accounting practices and fiscal analysis techniques. At least two (2) years of experience in the applicable administrative and/or program field, including experience with budgets, accounting and financial systems. Foundational knowledge of public administration principles, practices and methods. Experiences with or exposure to general ledger account reconciliations. Condition(s) of Employment Satisfactory completion of a background check (including LiveScan, as appropriate), that may include, but is not limited to: criminal records check, verification of academic credentials, licenses, certificates, credit history, professional references and/or verification of work history is required for employment. Cal State East Bay will issue a conditional offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Unsatisfactory results may also affect the continued employment of current Cal State East Bay employees who were conditionally offered the position. All background checks are conducted through the university's third party vendor, Accurate. LiveScan is conducted through the University Police Department. EEO Statement As an Equal Opportunity Employer, Cal State East Bay does not discriminate on the basis of any protected categories: age, ancestry, citizenship, color, disability, gender, immigration status, marital status, national origin, race, religion, sexual orientation, or veteran's status. The University is committed to the principles of diversity in employment and to creating a stimulating learning environment for its diverse student body. Other Information All California State University campuses, including Cal State East Bay, are smoke and tobacco-free. For more information, please visit our website here. In compliance with state and federal crime awareness and campus security legislation, including The Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act, the Cal State East Bay Annual Campus Security Report is available here. Sponsorship Cal State East Bay is not a sponsoring agency for Staff or Management positions and we are not an E-Verify employer. Mandated Reporter The incumbent in this position may be considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and will be required to comply with requirements set forth in the CSU Executive Order 1083 as a condition of employment. Advertised: Jun 03 2024 Pacific Daylight Time Applications close: Oct 03 2024 Pacific Daylight Time Closing Date/Time:
Sonoma State University
1801 E Cotati Ave, Rohnert Park, California, USA
Application Process This position is op en until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, May 31st. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general direction of the Associate Director of Campus Housing, with additional lead work direction by the Administrative Specialist, the Housing Administrative Coordinator initiates, coordinates, and implements a variety of administrative duties in support of the administrative operations for Residential Education and Campus Housing (REACH). The incumbent often makes recommendations related to operational and policy matters and evaluates work procedures; coordinates and executes large scale, complex projects with broad, visible impact which involve overseeing coordination with other departments. Work involves maintaining and updating student records database; receiving and addressing incoming calls and emails pertaining to the housing process; identifying needs; planning and initiating projects; provide work direction, training, and guidance to student assistants; provide backup to other staff in the department as needed; seeing a project through initiation, execution, coordination, implementation and evaluation; discreetly handling communications of a sensitive and confidential nature; assisting with special events; assisting with the front desk; and completing special projects as assigned. Work assignments require professional interaction at the highest levels within and outside the university. Key Qualifications This position requires a high school degree or technical/vocational program degree, and a minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. Intermediate knowledge and experience with database systems and experience working in a university setting with college-aged students is preferred. Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel, PowerPoint) is required. Knowledge of Google Suite, computerized work control system, Smartsheet and PeopleSoft preferred. The incumbent must have the ability to learn, interpret, and apply a variety of complex policies and procedures independently, and use judgment and discretion to act when precedents do not exist; demonstrate the ability to maintain accurate records with a high level of attention to detail; ability to independently handle large, multiple work unit priorities, projects, and meet critical, cyclical deadlines in a timely manner; ability to effectively write and present own reports; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. The incumbent must have the ability to work effectively both independently and as part of a team; solve problems using reasoning and judgment to develop practical, thorough, and creative solutions; prioritize multiple tasks to meet changing priorities; ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area; ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; use negotiation and persuasion skills to achieve results and expedite projects; perform business math, analyze budgetary data and limited math analysis, and make projections requiring some inference; be detail-oriented and possess strong organizational skills; and exercise discretion when handling interpersonal situations and matters of a confidential nature. The incumbent must be able to provide outstanding customer service to students, staff, faculty, and visitors while working in a professional, fast-paced environment. Salary and Benefits Starting salary placement depends on qualifications and experience and will not exceed $3,865 a mon th. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: May 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 15, 2024
Application Process This position is op en until filled. For full consideration, please submit application, along with cover letter and resume, by 8am on Friday, May 31st. Please review the position description listed above for full scope of responsibilities and qualifications. Job Summary Reporting to and under general direction of the Associate Director of Campus Housing, with additional lead work direction by the Administrative Specialist, the Housing Administrative Coordinator initiates, coordinates, and implements a variety of administrative duties in support of the administrative operations for Residential Education and Campus Housing (REACH). The incumbent often makes recommendations related to operational and policy matters and evaluates work procedures; coordinates and executes large scale, complex projects with broad, visible impact which involve overseeing coordination with other departments. Work involves maintaining and updating student records database; receiving and addressing incoming calls and emails pertaining to the housing process; identifying needs; planning and initiating projects; provide work direction, training, and guidance to student assistants; provide backup to other staff in the department as needed; seeing a project through initiation, execution, coordination, implementation and evaluation; discreetly handling communications of a sensitive and confidential nature; assisting with special events; assisting with the front desk; and completing special projects as assigned. Work assignments require professional interaction at the highest levels within and outside the university. Key Qualifications This position requires a high school degree or technical/vocational program degree, and a minimum of two years administrative work experience involving program administration and/or an equivalent combination of education and experience involving study, analysis, and/or evaluation leading to the development of improvement of administrative policies, procedures, practices, or programs. Intermediate knowledge and experience with database systems and experience working in a university setting with college-aged students is preferred. Intermediate proficiency with computers and Microsoft Office Suite (Word, Excel, PowerPoint) is required. Knowledge of Google Suite, computerized work control system, Smartsheet and PeopleSoft preferred. The incumbent must have the ability to learn, interpret, and apply a variety of complex policies and procedures independently, and use judgment and discretion to act when precedents do not exist; demonstrate the ability to maintain accurate records with a high level of attention to detail; ability to independently handle large, multiple work unit priorities, projects, and meet critical, cyclical deadlines in a timely manner; ability to effectively write and present own reports; analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. The incumbent must have the ability to work effectively both independently and as part of a team; solve problems using reasoning and judgment to develop practical, thorough, and creative solutions; prioritize multiple tasks to meet changing priorities; ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area; ability to understand problems from a broader perspective and anticipate the impact of office administration problems and solutions on other areas; use negotiation and persuasion skills to achieve results and expedite projects; perform business math, analyze budgetary data and limited math analysis, and make projections requiring some inference; be detail-oriented and possess strong organizational skills; and exercise discretion when handling interpersonal situations and matters of a confidential nature. The incumbent must be able to provide outstanding customer service to students, staff, faculty, and visitors while working in a professional, fast-paced environment. Salary and Benefits Starting salary placement depends on qualifications and experience and will not exceed $3,865 a mon th. This is a full time, non-exempt position, which will lead toward permanent status following the successful completion of a probationary period. This position is eligible for a broad range of benefits, including medical, dental, vision, life and disability insurances, retirement (CalPERS), tuition waiver, vacation and sick leave. In addition, 15 paid holidays are offered each year. Sonoma State University is also a Public Service Loan Forgiveness Program (PSLF) Employer. A comprehensive benefits summary for this position is available online by clicking here to be taken to the CSU benefits page. For eligible employees, CSUEU collective bargaining agreement Article 17.10 will be honored. Supplemental Information Sonoma State University is committed to achieving excellence through teaching, scholarship, learning and inclusion. In line with our Strategic Plan and our Seawolf Commitment, our values include diversity, sustainability, community engagement, respect, responsibility, excellence and integrity. We strive to cultivate a community in which a diverse population can learn and work in an atmosphere of civility and respect. We encourage innovation, experimentation and creativity, as well as contributions to equity and inclusion, in the pursuit of excellence for all members of our university community. The University is an Affirmative Action/Equal Opportunity Employer. We consider qualified applicants for employment without regard to race, religion, color, national origin, ancestry, age, sex, gender, gender identity, gender expression, sexual orientation, genetic information, medical condition, disability, marital status, or protected veteran status. Mandated Reporting: This position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all faculty, staff, administrators, and students who are accessing campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Any candidates advanced in a currently open search process should be prepared to continue to help us protect and maintain a healthy Seawolf Community. More information related to campus level requirements can be found here: https://risk.sonoma.edu/covid- compliance-and-monitoring- office . CSU Out of State Policy - Sonoma State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees upon date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current employees who apply for this position. Sonoma State University is not a sponsoring agency for staff positions (i.e. H-1B visas). Positions are posted for a minimum of 14 calendar days. For questions related to the application process, please reach out to hr@sonoma.edu . The ADA Coordinator is also available ( hraccommodations@sonoma.edu ) to assist individuals with disabilities in need of accommodation during the hiring process. Sonoma State University's Annual Security Report includes summaries of institutional policy relating to campus safety, drug and alcohol use, sexual assault, and other matters. The report is published in compliance with the Clery Act and includes three years of certain crime statistics that occurred in Clery Act defined geography. A paper copy of the report may be requested in person by emailing the Clery Compliance and Safety Office at clery@sonoma.edu . Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is available for viewing at https://housing.sonoma.edu/ resources/fire-safety . The purpose of this report is to disclose statistics for fires that occurred within Sonoma State University student housing facilities for three years, and to distribute fire safety policies and procedures intended to promote safety on campus. A paper copy of the AFSR is available upon request by contacting the Residential Education and Campus Housing at housing@sonoma.edu . Advertised: May 14 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of LIvermore
Livermore, California, United States
Description The City of Livermore is accepting applications for the position of Supervising Purchasing Specialist. Click here to view the job posting for more information. DEFINITION Under general supervision, organizes and coordinates the functions of the City's Central Purchasing and Contracts Section following established local ordinances and administrative regulations; and performs other duties as assigned. DISTINGUISHING CHARACTERISTICS The Supervising Purchasing Specialist performs complex purchasing and contract related work, involving customer support for all departments within the City. This position must interpret and implement the City Municipal Contracts and Purchasing Ordinance to ensure that all purchases and contracts comply with City regulations. SUPERVISION RECEIVED General supervision is provided by the Finance Manager or designated Accounting Supervisor. SUPERVISION EXERCISED Supervises Accounting Technician or Account Clerk assigned to purchasing and temporary employees. Examples of Important and Essential Functions Purchasing Administration Purchases materials, supplies, equipment, and contracted services for all departments/divisions; receives and reviews purchase requisitions for proper authorization, appropriate funding, order clarity, compliance with applicable rules and regulations; investigates sources of supplies and interviews vendors and maintains appropriate records to determine best quality and price of supplies; prepares bid quotations, advertises for bids using formal bidding procedures; confers with requesting department/division to prepare or review specifications for major purchases or projects; reviews bid proposals and arranges for acceptance according to compliance with specifications and quality levels; coordinates council approved cooperative agreement purchases and confers with appropriate agencies to accomplish cooperative purchasing of goods and supplies; and maintains accurate, up-to-date logs, files and records; General and Professional Contracts Administration Interpret City purchasing policy, rules, and regulations that govern contracting activities for City departments; provide professional procurement consultation, assistance, instruction, and training to City employees; and review contracts submitted by departments for compliance with the City’s Contracts and Purchasing policies and procedures, and completeness and accuracy including use of correct contract template. Purchase Card Administration Manages and maintains all records for the City purchasing card program in accordance with administrative regulation; issues new cards; assists in setting limits for purchases; contacts issuing bank for customer service on all issues relating to the program; prepares and reconciles monthly statements; maintains records of all transactions; review card holders monthly to determine accuracy; and reviews records monthly for compliance with City policies. Surplus Supplies & Equipment Arranges for the disposal of salvage material or equipment in accordance with City Municipal Code; contacts auction company and/ or third-party vendor for disposal; creates and maintains detailed inventory of items for disposal; and ensures that Purchasing warehouse is kept in an organized manner. Problem Resolution Expedites and follows up on problem orders; reconciles order changes and billing corrections; corresponds with vendors regarding price changes, adjustments, returned goods and other cancellations; and assesses vendor reliability. Job Related and Essential Qualifications Demonstrated Knowledge of : Principles and practices of governmental purchasing; sources of supplies, materials, and equipment; proper English usage, spelling, grammar, and punctuation and demonstrated proficiency; business letter writing formats; numerical and alphabetic filing systems; processing of forms and documents; contemporary office practices and principles; effective communication techniques; the operation of modern office equipment; and personal computer operating systems and software applications. Demonstrated Skills to : Write comprehensive, concise reports and correspondence; maintain basic statistical and accounting records; solve difficult purchasing related problems; type accurately and meet keyboard proficiency standards; proofread to identify and correct errors in grammar, spelling, punctuation and arithmetic; perform numerical calculations with speed and accuracy using 10?key equipment; perform detailed, accurate work and meet deadlines; research to obtain appropriate information and resources; prioritize work and monitor work flow; assign work to appropriate staff; utilize personal computer and computer software to perform word processing, spreadsheet and specialized functions; and exemplify an enthusiastic, resourceful and effective service attitude with the public, co-workers and others who are contacted in the course of the work. Ability to: Learn and apply the City of Livermore’s principals, procedures, and practices; and learn specialized computer software programs for use on the job. Experience, Education, and Training Guidelines : Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : Four years of progressively responsible work experience involving purchasing, contracts, general office work, and record keeping utilizing computer software programs and with substantial public contact. Education : Bachelor’s degree in a related field or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Certification : Possession of an Accredited Purchasing Practitioner (APP) or Certified Purchasing Manager (C.P.M.) certification from the Institute of Supply Management (ISM) is highly desirable. License : May require the possession of a valid California Driver's License and a satisfactory driving record as determined by the City. Other Requirements : Willingness and ability to work scheduled and emergency overtime as assigned; and attend evening and out-of-town meetings on occasion. Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; operate a calculator, computer, word processor, and hand-held barcode reader; bend, stoop, stretch, and reach; and safely lift and carry up to 30 pounds. Additional Information Non-exempt CITY OF LIVERMORE BENEFITS SUMMARY Association of Livermore Employees Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024 MOU TERM 10/01/2021 - 09/30/2025 SCHEDULED INCREASES 10/11/2021 2.0% + $725.40/year 10/10/2022 3.5% + $754.56/year 10/09/2023 2.5% + $777.36/year 10/07/2024 2.0% + $796.80/year CAFETERIA PLAN (MEDICAL, DENTAL & VISION) $1,950/month towards medical, dental, and vision; unused balance paid in cash to employee. BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $5,000/month max. (180 day waiting period) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit MEDICARE (Hired after 3/31/86) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Prorated for part-time EE. Maximum accrual: 340 hours HOLIDAYS & HOLIDAY-IN-LIEU PAY Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay. Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period SICK LEAVE ACCRUAL 96.2 hours/year Pro-rated for part-time EE SICK LEAVE USAGE: FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual. PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle. FUNERAL LEAVE 3 regularly scheduled workdays max for immediate family. PERSONAL LEAVE Full-Time: 16 hours per year Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City Rules & Regs Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contributes $75 per pay period, with required matching of $75 by EE 2024 Maximum : Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Voluntary EE Participation SECTION 125 PLAN No ER contribution 2024 Maximum Dependent Care*: Up to $5,000/year -- *See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator UNIFORM ALLOWANCE $850 per year/ paid in equal amounts per pay period For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist. SAFETY SHOE ALLOWANCE Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots. PRESCRIPTION SAFETY GLASSES Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries. SHIFT DIFFERENTIAL EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m. EQUIPMENT OPERATION Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day. STANDBY PAY 2 hours straight-time for standby on regularly scheduled work day 3 hours straight-time for standby on regularly scheduled days off and fixed City holidays CALL BACK PAY 3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE. WORK IN A HIGHER CLASS If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification. COURT PAY/COURT CANCELLATION PAY If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift. SUPPORT SERVICES TRAINING OFFICER PAY $90/pay period for full pay period while assigned. BILINGUAL PAY $60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job. $35/pay period for conversation level as certified by Department Head and approved by Admin Services Director. TELEPHONE PAY 20 minutes and for each minute exceeding 20 minutes at OT rate. CELL PHONE ALLOWANCE Standard = $40/month (if authorized) See Administrative Regulation 36 for details. COMMERCIAL DRIVERS' LICENSE PAY $35/pay period with valid CA Commercial Driver's License and valid DOT medical card. OT COMP & COMP TIME OFF OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime max For graduate studies, $5,000 FY max; $10,000 lifetime max LICENSES & CERTIFICATIONS 100% reimbursement for required licenses and certifications EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member. Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week. For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight, ending 7 days later on Saturday at 11:59 p.m. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees. ER = Employer EE = Employee FT = Full-Time PT = Part-Time Closing Date/Time: 6/18/2024 5:00 PM Pacific
Jun 05, 2024
Full Time
Description The City of Livermore is accepting applications for the position of Supervising Purchasing Specialist. Click here to view the job posting for more information. DEFINITION Under general supervision, organizes and coordinates the functions of the City's Central Purchasing and Contracts Section following established local ordinances and administrative regulations; and performs other duties as assigned. DISTINGUISHING CHARACTERISTICS The Supervising Purchasing Specialist performs complex purchasing and contract related work, involving customer support for all departments within the City. This position must interpret and implement the City Municipal Contracts and Purchasing Ordinance to ensure that all purchases and contracts comply with City regulations. SUPERVISION RECEIVED General supervision is provided by the Finance Manager or designated Accounting Supervisor. SUPERVISION EXERCISED Supervises Accounting Technician or Account Clerk assigned to purchasing and temporary employees. Examples of Important and Essential Functions Purchasing Administration Purchases materials, supplies, equipment, and contracted services for all departments/divisions; receives and reviews purchase requisitions for proper authorization, appropriate funding, order clarity, compliance with applicable rules and regulations; investigates sources of supplies and interviews vendors and maintains appropriate records to determine best quality and price of supplies; prepares bid quotations, advertises for bids using formal bidding procedures; confers with requesting department/division to prepare or review specifications for major purchases or projects; reviews bid proposals and arranges for acceptance according to compliance with specifications and quality levels; coordinates council approved cooperative agreement purchases and confers with appropriate agencies to accomplish cooperative purchasing of goods and supplies; and maintains accurate, up-to-date logs, files and records; General and Professional Contracts Administration Interpret City purchasing policy, rules, and regulations that govern contracting activities for City departments; provide professional procurement consultation, assistance, instruction, and training to City employees; and review contracts submitted by departments for compliance with the City’s Contracts and Purchasing policies and procedures, and completeness and accuracy including use of correct contract template. Purchase Card Administration Manages and maintains all records for the City purchasing card program in accordance with administrative regulation; issues new cards; assists in setting limits for purchases; contacts issuing bank for customer service on all issues relating to the program; prepares and reconciles monthly statements; maintains records of all transactions; review card holders monthly to determine accuracy; and reviews records monthly for compliance with City policies. Surplus Supplies & Equipment Arranges for the disposal of salvage material or equipment in accordance with City Municipal Code; contacts auction company and/ or third-party vendor for disposal; creates and maintains detailed inventory of items for disposal; and ensures that Purchasing warehouse is kept in an organized manner. Problem Resolution Expedites and follows up on problem orders; reconciles order changes and billing corrections; corresponds with vendors regarding price changes, adjustments, returned goods and other cancellations; and assesses vendor reliability. Job Related and Essential Qualifications Demonstrated Knowledge of : Principles and practices of governmental purchasing; sources of supplies, materials, and equipment; proper English usage, spelling, grammar, and punctuation and demonstrated proficiency; business letter writing formats; numerical and alphabetic filing systems; processing of forms and documents; contemporary office practices and principles; effective communication techniques; the operation of modern office equipment; and personal computer operating systems and software applications. Demonstrated Skills to : Write comprehensive, concise reports and correspondence; maintain basic statistical and accounting records; solve difficult purchasing related problems; type accurately and meet keyboard proficiency standards; proofread to identify and correct errors in grammar, spelling, punctuation and arithmetic; perform numerical calculations with speed and accuracy using 10?key equipment; perform detailed, accurate work and meet deadlines; research to obtain appropriate information and resources; prioritize work and monitor work flow; assign work to appropriate staff; utilize personal computer and computer software to perform word processing, spreadsheet and specialized functions; and exemplify an enthusiastic, resourceful and effective service attitude with the public, co-workers and others who are contacted in the course of the work. Ability to: Learn and apply the City of Livermore’s principals, procedures, and practices; and learn specialized computer software programs for use on the job. Experience, Education, and Training Guidelines : Any combination of experience, education, and training that would provide the best qualified candidates. A typical way to obtain the knowledge, skills, and abilities would be: Experience : Four years of progressively responsible work experience involving purchasing, contracts, general office work, and record keeping utilizing computer software programs and with substantial public contact. Education : Bachelor’s degree in a related field or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job. Certification : Possession of an Accredited Purchasing Practitioner (APP) or Certified Purchasing Manager (C.P.M.) certification from the Institute of Supply Management (ISM) is highly desirable. License : May require the possession of a valid California Driver's License and a satisfactory driving record as determined by the City. Other Requirements : Willingness and ability to work scheduled and emergency overtime as assigned; and attend evening and out-of-town meetings on occasion. Special Requirements : Essential duties require the mental and/or physical ability to read fine print and computer monitors; converse over the telephone and in person; operate a calculator, computer, word processor, and hand-held barcode reader; bend, stoop, stretch, and reach; and safely lift and carry up to 30 pounds. Additional Information Non-exempt CITY OF LIVERMORE BENEFITS SUMMARY Association of Livermore Employees Please click here for a copy of the current Memorandum of Understanding (MOU) for the Association of Livermore Employees. The information contained here is a summary of benefits. For a more detailed summary of benefits for all employee groups, click here . Any errors or omissions do not constitute either an expressed or implied contract. Updated 1/2024 MOU TERM 10/01/2021 - 09/30/2025 SCHEDULED INCREASES 10/11/2021 2.0% + $725.40/year 10/10/2022 3.5% + $754.56/year 10/09/2023 2.5% + $777.36/year 10/07/2024 2.0% + $796.80/year CAFETERIA PLAN (MEDICAL, DENTAL & VISION) $1,950/month towards medical, dental, and vision; unused balance paid in cash to employee. BASIC LIFE INSURANCE& ACCIDENTAL DEATH & DISMEMBERMENT INSURANCE (AD & D) FT - $60,000 EE coverage or PT - $30,000 EE coverage, ER paid $1,000 dependent coverage, ER paid EE option to purchase $25,000 additional life insurance& supplemental life to $500,000 (not to exceed 5x annual earnings). LONG TERM DISABILITY (LTD) ER paid 60% of base monthly earnings to $5,000/month max. (180 day waiting period) PERS New City of Livermore EEs are enrolled in the 2% at 60 formula or 2% at 62 formula, depending on eligibility, as per AB 340. Classic PERS Misc Member - 2% at 60 Member Rate = 7% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit New PERS Misc Member - 2% at 62 Member Rate = 7.5% EE paid Employer Rate = 34.43%ER paid (includes unfunded liability; FY23/24) 36 consecutive months Final Comp Sick Leave Credit 4th Level 59 Survivor Ben. Military Service Credit MEDICARE (Hired after 3/31/86) EE paid 1.45% ER paid 1.45% RETIREMENT HEALTH SAVINGS (RHS) ER contribution of 4% of base pay into RHS account. VACATION ACCRUAL Years of ServiceTotal Accrual Per Year 180.6 hrs 2-5120.12 hrs 6-10135.98 hrs 11-15160.94 hrs 16-19180.18 hrs 20+192.4 hrs Prorated for part-time EE. Maximum accrual: 340 hours HOLIDAYS & HOLIDAY-IN-LIEU PAY Holidays: 12 observed holidays or in lieu day off or if work 2.5 times pay. Holiday-In-Lieu Pay: EE's assigned receive 7.5% of base salary, paid per pay period SICK LEAVE ACCRUAL 96.2 hours/year Pro-rated for part-time EE SICK LEAVE USAGE: FAMILY SICK LEAVE : For immediate Family Illness- ½ Annual Sick Leave Accrual. PARENTAL LEAVE : For non-birthing parentwho becomes a parent due to adoption, foster care placement, or birth of a child- 48 hours BEREAVEMENT/ FUNERAL LEAVE (non-immediate family) : 3 regularly scheduled workdays of sick leavecanbe used foraunt or uncle. FUNERAL LEAVE 3 regularly scheduled workdays max for immediate family. PERSONAL LEAVE Full-Time: 16 hours per year Pro-rated for part-time EE. PREGNANCY LEAVE & FMLA/CFRA EE may use accrued leaves in compliance with City Rules & Regs Benefit provided as per regulations: Federal Family and Medical Leave Act, California Family Rights Act, and California Pregnancy Disability Act DEFERRED COMPENSATION 457(b) ER contributes $75 per pay period, with required matching of $75 by EE 2024 Maximum : Normal = $23,000 Age 50+ = $7,500 Catchup Limits = $46,000 Voluntary EE Participation SECTION 125 PLAN No ER contribution 2024 Maximum Dependent Care*: Up to $5,000/year -- *See IRS Pub #503 Unreimbursed Medical: Up to $3,200/year Pre-tax Health Care Premiums FSA's for Dependent Care Unreimbursed Medical Expenses Other options offered by plan administrator UNIFORM ALLOWANCE $850 per year/ paid in equal amounts per pay period For Public Safety Dispatchers, Senior Public Safety Dispatchers, Supervising Public Safety Dispatchers, Police Clerks, Senior Police Clerk, Supervising Police Clerk, Animal Control Officers, Police Identification Technician, Supervising Property and Evidence Specialist, Property and Evidence Specialist, Community Service Specialists, Crime & Intelligence Analysts, and Crime Prevention Specialist. SAFETY SHOE ALLOWANCE Paid annually in July: $200/year for Meter Readers, and employees in Engineering Technician, Neighborhood Preservation Officer, and Building Inspector series who perform field work, and Public Works employees that are required to wear safety shoes or boots. PRESCRIPTION SAFETY GLASSES Reimbursement of up to $150/year for purchase of safety prescription glasses for EEs working in locations where there is a risk of eye injuries. SHIFT DIFFERENTIAL EEs regularly assigned to city facilities operating 24/7 - $2.50/hour for all hours worked when assigned to a shift requiring EE work at least 4 hours between 4:00 p.m.- 6:00 a.m. EQUIPMENT OPERATION Public Works EEs: $12.00/day for EE who operates Class A vehicle, min of 50%+ operation/day. STANDBY PAY 2 hours straight-time for standby on regularly scheduled work day 3 hours straight-time for standby on regularly scheduled days off and fixed City holidays CALL BACK PAY 3 hours min @ OT rate for FLSA nonexempt. First 3 hours can't be taken as comp time but paid to EE. WORK IN A HIGHER CLASS If work min of 3 consecutive workdays, paid @ 5% differential or the minimum of the salary range of the higher classification. COURT PAY/COURT CANCELLATION PAY If in connection with EE's usual official duties, 3 hrs min @ OT, or 4 hrs min @ OT for those required to appear on normal day off or on graveyard shift. SUPPORT SERVICES TRAINING OFFICER PAY $90/pay period for full pay period while assigned. BILINGUAL PAY $60/pay period for both written & conversational. Must be certified by Department Head and approved by Admin Services Director, and used on the job. $35/pay period for conversation level as certified by Department Head and approved by Admin Services Director. TELEPHONE PAY 20 minutes and for each minute exceeding 20 minutes at OT rate. CELL PHONE ALLOWANCE Standard = $40/month (if authorized) See Administrative Regulation 36 for details. COMMERCIAL DRIVERS' LICENSE PAY $35/pay period with valid CA Commercial Driver's License and valid DOT medical card. OT COMP & COMP TIME OFF OT for > 40 hrs/week or > 8 hrs/day in a reg scheduled day or hrs in excess of those normally scheduled & worked/day @ 1 ½ x reg. pay or Comp Time in lieu of OT for FLSA nonexempt. Accrued Comp Time in excess of 100 hours must be paid out. TUITION REIMBURSEMENT 75% reimbursement fortuition & books For undergraduate studies, $4,000 FY max; $16,000 lifetime max For graduate studies, $5,000 FY max; $10,000 lifetime max LICENSES & CERTIFICATIONS 100% reimbursement for required licenses and certifications EMPLOYEE ASSISTANCE PROGRAM Three (3) sessions per incident per family member. Unlimited telephonic consultations. FLSA WORK PERIOD 168 hour pay period beginning Monday at 12:01 a.m., ending 7 days later on Sunday at 12:00 midnight. If an EE is not on this work week schedule, something must be in writing documenting EE's work week. For WR Operator series : 168 hour period beginning Sunday at 12:00 midnight, ending 7 days later on Saturday at 11:59 p.m. PAY PERIODS 26 pay periods per year Benefits listed are for regular full-time employees. Benefits are prorated for 30-hour and 20-hour employees. ER = Employer EE = Employee FT = Full-Time PT = Part-Time Closing Date/Time: 6/18/2024 5:00 PM Pacific
MASSACHUSETTS TRIAL COURT
Fitchburg, Massachusetts, United States
Title: Case Specialist - Fitchburg District Court Pay Grade: Grade 7 Starting Pay: $44,865.27 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial, and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible, and respectful to all. The District Court shall conduct its business with integrity, competence, and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile https://www.mass.gov/orgs/district-court Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. • In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. • The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Supervision Received: Duties: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Case Specialist I Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher level series. • Performs all of the duties of the lower levels within this series as required. Job Competencies: Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements: • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Closing Date/Time: 2024-09-14
Jun 05, 2024
Full Time
Title: Case Specialist - Fitchburg District Court Pay Grade: Grade 7 Starting Pay: $44,865.27 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial, and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible, and respectful to all. The District Court shall conduct its business with integrity, competence, and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile https://www.mass.gov/orgs/district-court Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. • In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. • The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Supervision Received: Duties: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Case Specialist I Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher level series. • Performs all of the duties of the lower levels within this series as required. Job Competencies: Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements: • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Closing Date/Time: 2024-09-14
CSU, Sacramento
6000 J Street, Sacramento, CA 95819, USA
Working Title: The (IRB) Institutional Review Board and Sponsored Research Specialist Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Deadline (Posting will remain open until filled): Monday, May 13, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the Director of Research and Proposal Development, the Specialist is responsible for a broad portfolio of activities which are core to the Offices of Research, Innovation, and Economic Development (ORIED). The Specialist plays a central role in assisting the work lead Research Integrity and Compliance Officer and the Institutional Review Board to ensure the responsible and ethical conduct of human subjects research across campus. This position serves as the primary IRB staff, including protocol administration and review within the Cayuse system, coordination with Chairs, minutes, correspondences, and interactions with IRB members and campus researchers. The Specialist assists the Officer with other research compliance functions. The Specialist serves as a liaison for the Research and Proposal Development (RPD) team to assist with management of grant and contract proposal development within the Cayuse system. The Specialist also performs award intake and analysis to create and route award documentation within the Cayuse system to pre-and post-award. The Specialist also maintains and ensures proposal and award data integrity across Cayuse and post-award’s Grant Management system. FLSA : Exempt (Not eligible for overtime) Anticipated Hiring Range : $5,000 per month - $6,100 per month; commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $4,379 per month - $7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 month Work Hours : Monday - Friday 8:00am - 5:00pm (Partial telecommute may be available after a period of training and as approved by supervisor.) Department Information The Offices of Research, Innovation, and Economic Development (ORIED), a unit of Academic Affairs. We work to expand the research capacity of Sacramento State faculty, staff, and students, and to link a range of academic and infrastructure initiatives that advance our faculty and campus connections to the regional community. ORIED staff provide comprehensive services and manage support programs to advance new and equity-minded research and scholarship at our institution. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications 1. Bachelor's degree in a field relevant to research compliance or research administration, and experience in research administration, regulatory compliance or Institutional Review Board (IRB)/human subjects protection administration, or an equivalent combination of education and experience; 2. Foundational knowledge of research administration principles and practices, including knowledge of federal and state regulations and policies regarding research involving human subjects and research administration; 3. Experience with data entry as well as managing, reconciling, analyzing, and reporting of data; 4. Ability to interpret complex regulations and also guide, train and be a resource to faculty, staff, and students in their interpretation; 5. Demonstrated ability to utilize software applications to conduct research, analyze and compile information as well as maintain and implement updates to form fields and workflow settings, and troubleshoot software; 6. Demonstrated ability to take initiative, make independent decisions, exercise sound judgment, and utilize diplomacy (i.e. in confidential matters); 7. Strong organization, planning, and multi-tasking skills with the ability to adjust to frequently changing priorities; 8. Excellent written and oral communication skills including the ability to compose clear and detailed correspondence, reports, and guidance to researchers and management; 9. Experience drafting, editing and producing documents, reports, analyses, etc.; ability to proofread and edit for grammar, format, and style consistency; 10. Effective interpersonal skills with the demonstrated ability to establish and maintain strong working relationships and provide excellent customer service to internal and external constituents; 11. Extensive experience using standard office software packages (i.e.MS Office Professional Suite) and demonstrated ability to acquire genuine skill with new software programs including project management tools, databases, reporting tools, and web content management systems. 12. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications 13. Experience working in a university environment and familiarity with campus issues, policies and practices; 14. Three years of experience in research administration, regulatory compliance or IRB/human subjects protection administration; 15. Ability to work independently to review, interpret, and analyze large numbers of protocols, make appropriate determinations, and recommend specific protocol revisions needed to achieve IRB approval; 16. Experience with project management, program management, project evaluation; 17. Experience working in grant administration, grant proposal development, and/or contract administration environment; 18. Experience conducting training sessions and workshops; 19. Experience with web content management systems and developing and publishing content through various software platforms and social media channels; 20. Completed the Collaborative Institutional Training Initiative (CITI) online course for working with human participants in research; 21. Certified in IRB management via completion of CIP (Certified IRB Professional). Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
Apr 30, 2024
Working Title: The (IRB) Institutional Review Board and Sponsored Research Specialist Classification Title: Administrative Analyst/Specialist - Exempt I Posting Details Priority Application Deadline (Posting will remain open until filled): Monday, May 13, 2024 @ 11:55pm PST Hiring Preference Eligible on-campus applicants in California State University Employees Union (CSUEU) Bargaining Units 2,5,7, and 9 will be given first consideration in the recruitment. Position Summary Under the general direction of the Director of Research and Proposal Development, the Specialist is responsible for a broad portfolio of activities which are core to the Offices of Research, Innovation, and Economic Development (ORIED). The Specialist plays a central role in assisting the work lead Research Integrity and Compliance Officer and the Institutional Review Board to ensure the responsible and ethical conduct of human subjects research across campus. This position serves as the primary IRB staff, including protocol administration and review within the Cayuse system, coordination with Chairs, minutes, correspondences, and interactions with IRB members and campus researchers. The Specialist assists the Officer with other research compliance functions. The Specialist serves as a liaison for the Research and Proposal Development (RPD) team to assist with management of grant and contract proposal development within the Cayuse system. The Specialist also performs award intake and analysis to create and route award documentation within the Cayuse system to pre-and post-award. The Specialist also maintains and ensures proposal and award data integrity across Cayuse and post-award’s Grant Management system. FLSA : Exempt (Not eligible for overtime) Anticipated Hiring Range : $5,000 per month - $6,100 per month; commensurate with the candidate's education, experience, skills, and training. CSU Classification Salary Range : $4,379 per month - $7,922 per month Best-in-class Benefits : Click here to learn more CSU Total Compensation : Click here to learn more Salary Grade/Range : 2 Recruitment Type : Regular (Probationary) Time Base : Full-Time Pay Plan : 12 month Work Hours : Monday - Friday 8:00am - 5:00pm (Partial telecommute may be available after a period of training and as approved by supervisor.) Department Information The Offices of Research, Innovation, and Economic Development (ORIED), a unit of Academic Affairs. We work to expand the research capacity of Sacramento State faculty, staff, and students, and to link a range of academic and infrastructure initiatives that advance our faculty and campus connections to the regional community. ORIED staff provide comprehensive services and manage support programs to advance new and equity-minded research and scholarship at our institution. Minimum Qualifications Entry to this classification requires general knowledge and skills in the applicable administrative and/or program field with a foundational knowledge of public administration principles, practices, and methods. This foundation would normally be obtained through a bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Required Qualifications 1. Bachelor's degree in a field relevant to research compliance or research administration, and experience in research administration, regulatory compliance or Institutional Review Board (IRB)/human subjects protection administration, or an equivalent combination of education and experience; 2. Foundational knowledge of research administration principles and practices, including knowledge of federal and state regulations and policies regarding research involving human subjects and research administration; 3. Experience with data entry as well as managing, reconciling, analyzing, and reporting of data; 4. Ability to interpret complex regulations and also guide, train and be a resource to faculty, staff, and students in their interpretation; 5. Demonstrated ability to utilize software applications to conduct research, analyze and compile information as well as maintain and implement updates to form fields and workflow settings, and troubleshoot software; 6. Demonstrated ability to take initiative, make independent decisions, exercise sound judgment, and utilize diplomacy (i.e. in confidential matters); 7. Strong organization, planning, and multi-tasking skills with the ability to adjust to frequently changing priorities; 8. Excellent written and oral communication skills including the ability to compose clear and detailed correspondence, reports, and guidance to researchers and management; 9. Experience drafting, editing and producing documents, reports, analyses, etc.; ability to proofread and edit for grammar, format, and style consistency; 10. Effective interpersonal skills with the demonstrated ability to establish and maintain strong working relationships and provide excellent customer service to internal and external constituents; 11. Extensive experience using standard office software packages (i.e.MS Office Professional Suite) and demonstrated ability to acquire genuine skill with new software programs including project management tools, databases, reporting tools, and web content management systems. 12. Commitment to maintaining a welcoming and inclusive work environment with diverse colleagues and constituents including faculty, students, staff, and members of the community. Condition of Employment: - Ability to pass a background check Preferred Qualifications 13. Experience working in a university environment and familiarity with campus issues, policies and practices; 14. Three years of experience in research administration, regulatory compliance or IRB/human subjects protection administration; 15. Ability to work independently to review, interpret, and analyze large numbers of protocols, make appropriate determinations, and recommend specific protocol revisions needed to achieve IRB approval; 16. Experience with project management, program management, project evaluation; 17. Experience working in grant administration, grant proposal development, and/or contract administration environment; 18. Experience conducting training sessions and workshops; 19. Experience with web content management systems and developing and publishing content through various software platforms and social media channels; 20. Completed the Collaborative Institutional Training Initiative (CITI) online course for working with human participants in research; 21. Certified in IRB management via completion of CIP (Certified IRB Professional). Documents Needed to Apply Resume and cover letter. Failure to upload required documentation may result in disqualification. About Sacramento State Sacramento State is located in the heart of California’s capital city, five miles from State Capitol. The lush, 300-acre campus is situated along the American River, close to numerous bike trails and other recreational areas. Sacramento, also known as the “Farm-to-Fork Capital,” is one of the most ethnically diverse and livable cities in the country, with a population of half of a million. Sacramento State is a Hispanic and AANAPISI serving institution with about 31,000 students coming not only from the Greater Sacramento Region, but also from across the state, country, and world. Our 1,800 faculty and 1,500 staff are committed to meeting our mission: “As California’s capital university, we transform lives by preparing students to lead, serve, and succeed. Sacramento State will be a welcoming, caring, and inclusive leader in education, innovation, and engagement.” As the regional hub of higher education, Sacramento State is dedicated to learning and student success ; teaching, research, scholarship and creative activity ; justice, diversity, equity and inclusion ; resource development and sustainability ; dedicated community engagement , and wellness and safety . As evidenced by the values embedded in our Hornet Honor Code , Sacramento State is committed to creating an inclusive environment where all faculty, staff, students, and guests are welcome and valued. Our commitment is more than simply ensuring that our campus is free from bias and discrimination, but is one devoted to celebrating many diverse identities, life experiences, and perspectives that enrich our community, teaching and learning. To learn more about why you should join the Hornet Family, please visit the Why Sac State? page. Equal Employment Opportunity California State University, Sacramento is an Affirmative Action/Equal Opportunity Employer and has a strong institutional commitment to the principle of diversity in all areas. We consider qualified applicants for employment without regard to race, color, religion, national origin, age, sex, gender identity/expression, sexual orientation, pregnancy, genetic information, medical condition, marital status, veteran status, or disability. Sacramento State hires only those individuals who are lawfully authorized to accept employment in the United States. It is the policy of California State University, Sacramento to provide reasonable accommodations for qualified persons with disabilities who are employees or applicants for employment. If you need a disability related reasonable accommodation as part of the application and/or interviewing process, visit https://www.csus.edu/administration-business-affairs/human-resources/benefits/reasonable-accomodation.html . The University is committed to creating an education and working environment free from discrimination, sexual harassment, sexual violence, domestic violence, dating violence, and stalking. For more information on mandatory training for new employees, visit https://www.csus.edu/administration-business-affairs/human-resources/learning-development/csu-learn.html . Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Fire Safety Right-To-know Act Notification: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the current Annual Security Report (ASR) is available for viewing at https://www.csus.edu/clery . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Sacramento State for the last three (3) calendar years. Paper copies are available upon request at the Police Service Center located in the University Union. Background Check Disclaimer A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with California State University, Sacramento. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current California State University, Sacramento employees who apply for the position. COVID19 Vaccination Policy Effective May 2023, per the CSU COVID-19 Vaccination Policy , it is strongly recommended that all California State University, Sacramento employees who are accessing office and campus facilities follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications. Out of State Employment Sacramento State University, as part of the CSU system, is a State of California Employer. As such, the University requires all employees (up)on date of hire to reside in the State of California. As of January 1, 2022 the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California. Eligibility Verification Candidate must furnish proof of eligibility to work in the U.S. California State University, Sacramento is not a sponsoring agency for staff and management positions (ie. H-1-B Visa). Note to Applicants: Possession of the minimum qualifications does not guarantee an interview unless required by collective bargaining agreement. Advertised: Apr 29 2024 Pacific Daylight Time Applications close: Closing Date/Time:
City of Portland, Oregon
Portland, Oregon, United States
The Position . The Office of Management and Finance is hiring three (3), regular Facilities Maintenance Specialists for Facility Services and one (1), limited-duration Facility Maintenance Specialist for Community Safety. Job Appointment: Three positions are regular. Another position will be appointed limited duration. Persons appointed to limited-term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. All positions are full-time. Work Schedule: Monday - Friday, 7:30 am - 4 pm with occasional on-call work and opportunities for overtime. Work Location: Facilities positions reports on-site daily at 3315 NW Yeon. Community Safety will report to 1120 Southwest 5th Avenue. Fieldwork is also required, which includes visiting multiple sites throughout the City as needed. Benefits: Please check our benefit tab for an overview of benefits for this position. Union Representation: This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please click here . Applicants start at the entry salary rate . If you are a DCTU-represented employee, see the labor agreement for additional information or talk to your union representative. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary - Facilities The Facilities Maintenance Specialist performs preventative maintenance and repair of heating, cooling, ventilation systems, household appliances, and other building equipment such as lights, plumbing, and office furniture. Work requires familiarity with building heating systems to recognize operating conditions that may lead to breakdown or inefficient operation. The work also involves performing minor building maintenance tasks requiring a variety of mechanical skills. Position Summary - Community Safety We are seeking a skilled and reliable Shelter Facilities Maintenance Specialist to join our team. This position will support operations of the City’s portfolio of homeless shelter services, including but not limited to the existing Safe Rest Villages and the Temporary Alternative Shelter Sites. Shelter sites include fenced villages of sleeping pods and/or RV parking supported by containerized hygiene, kitchen, laundry, and office or meeting facilities and covered gathering/activity spaces. Our Shelter Facilities Maintenance Specialist should exhibit trauma sensitivity and compassion to support the Shelter Operations Team in ensuring that all shelter facilities and sites are maintained to meet the needs of participants, site operators, service providers, and other relevant stakeholders. The ideal candidate will have a strong background in general maintenance, repair work, basic construction tasks, and asset management and tracking. As a Facilities Maintenance Specialist, you will be responsible for completing a variety of tasks ranging from fixing leaky faucets to repairing drywall, ensuring that our shelter facilities are in excellent condition. This includes monitoring and tracking City Assets and property, preventative maintenance, and the repair of sleeping units, heating, cooling, ventilation systems, household appliances, and other shelter site equipment such as lights, fences, gates, plumbing, and furniture. Work requires familiarity with building heating systems to recognize operating conditions that may lead to breakdown or inefficient operation. The work also involves performing minor maintenance tasks on buildings, and containerized hygiene, office, and kitchen units at City-supported shelters. As a Facilities Maintenance Specialist for Facilities, you will: Perform preventive maintenance to plumbing and mechanical systems and related system components; test systems’ competency and devices and evaluate performance; participate in developing preventative maintenance plans. Operate , maintain, and repair mechanical systems; troubleshoot total building and/or facility mechanical systems to identify and correct problems; adjust system performance as needed to account for changes in seasons, space utilization, occupancy, and other facility needs. Repair and replace plumbing and mechanical systems and components, including sensors and related hardware and software. Maintain induction and air handling units; clean and inspect all equipment; maintain and service refrigeration units. Identify repair and maintenance projects requiring the assistance of contractors or vendors; describe work to be performed, solicit cost estimates, evaluate the selected contractor’s or vendor’s work, and recommend final payment. Repair and maintain facilities structures; perform minor repairs to building door hardware, fire, life, and safety protection equipment/systems, sprinkler systems, and irrigation lines; maintain indoor/outdoor facilities, fans, lights, and related. Maintain and monitor building supplies, materials, and equipment. Provide technical assistance and make recommendations. Perform administrative tasks such as maintaining records, attending meetings, timekeeping, and training. As a Facilities Maintenance Specialist for Community Safety, you will: Perform general maintenance tasks such as painting, carpentry, and plumbing repairs. Track and monitor the quantity, condition, and location of City shelter assets including housing pods, shower and restroom buildings, auxiliary structures, and other related facility items. Repair and maintain electrical systems, including light fixtures and outlets. Conduct routine inspections of premises and equipment to identify and resolve issues promptly. Install and assemble furniture, fixtures, and equipment as needed. Handle basic landscaping duties, including lawn care and snow removal when seasonally appropriate. Respond promptly to maintenance requests at the direction of City Shelter operations staff. Maintain accurate records of maintenance and repair work performed. About the Bureau: OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland’s Office of Management and Finance. OMF Facility Services manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City’s highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about this position's duties and responsibilities, day-to-day, review the announcement and how to apply, and answer questions you may have about the position. Click here to view the recording. Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources Amanda.Hillebrecht@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of the methods, practices, and tools used in general facility maintenance including, plumbing, mechanical, and related hardware and software equipment. Knowledge of best safety practices including facility maintenance hazards, safety precautions, and applicable OSHA standards. Ability to work effectively with co-workers in a diverse workforce and respond appropriately to questions/concerns from other employees and the public. Knowledge of maintenance, repair, and replacement of building systems including the operation of chillers, fan systems, and pumps. Applicants must also possess: A current/valid state driver's license. Applicants must meet City "good driver" requirements. Pass pre-employment criminal and background check. Although not required, you may have one or more of the following: Certificate of HVAC Completion from a 2-year Trade School or Apprenticeship ORACCA Brazing Certification or equivalent State of Oregon Backflow Tester/Cross Connection Inspector State of Oregon’s Class 3 Boiler License The Recruitment Process STEP 1: Apply online between March 25, 2024 and June 17, 2024 Required Application Materials: Resume Answer the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation Phase 1: Week of April 15, 2024 (monthly thereafter) An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection. Step 3: Minimum Qualification Evaluation Phase 2: Work Skills Demonstration Applicants who successfully pass Minimum Qualification Evaluation Phase 1 of the recruitment process will be scheduled to participate in the work skills demonstration, weighted 100%. The work skills demonstration test will cover the following: Refrigeration Cycle Tool Identification Sloan Toilet Flushometer-Vacuum Breaker Rebuild Suspended Natural Gas Part Identification Lighting Board Lockout Tagout and Bulb Replacement An invitation will be sent via email. Out-of-town candidates will be required to travel to participate in phase II. Phase II is tentatively scheduled for the Week of May 27, 2024 , & Week of July 8, 2024. Candidates who apply before April 29th will be invited to test on May 28, 29, and June 3-6, 2024. Candidates who apply after April 29th will be invited to test the week of July 8, 2024. A photo ID will be required for admittance to the test. All Safety protocols must be followed. You have 14 days from the notice of the minimum qualification evaluation phase 2 results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before establishing the eligible list and final selection. Step 4: Establishment of Eligible List: Week of June 17, 2024 (monthly thereafter) Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 5: Selection (Interview): To Be Determined The hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 6: Offer of Employment: To Be Determined Step 7: Start Date: To Be Determined A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 6/17/2024 11:59 PM Pacific
Mar 26, 2024
Full Time
The Position . The Office of Management and Finance is hiring three (3), regular Facilities Maintenance Specialists for Facility Services and one (1), limited-duration Facility Maintenance Specialist for Community Safety. Job Appointment: Three positions are regular. Another position will be appointed limited duration. Persons appointed to limited-term positions will be designated as regular or temporary employees whose appointment shall not exceed two (2) years except for the extension of grants or funding from outside sources. All positions are full-time. Work Schedule: Monday - Friday, 7:30 am - 4 pm with occasional on-call work and opportunities for overtime. Work Location: Facilities positions reports on-site daily at 3315 NW Yeon. Community Safety will report to 1120 Southwest 5th Avenue. Fieldwork is also required, which includes visiting multiple sites throughout the City as needed. Benefits: Please check our benefit tab for an overview of benefits for this position. Union Representation: This classification is represented by the District Council of Trade Unions (DCTU). To view this labor agreement, please click here . Applicants start at the entry salary rate . If you are a DCTU-represented employee, see the labor agreement for additional information or talk to your union representative. Application Material: Please click APPLY to submit your application via the City of Portland’s online portal. You will need to respond to the supplemental questions and attach a resume. Position Summary - Facilities The Facilities Maintenance Specialist performs preventative maintenance and repair of heating, cooling, ventilation systems, household appliances, and other building equipment such as lights, plumbing, and office furniture. Work requires familiarity with building heating systems to recognize operating conditions that may lead to breakdown or inefficient operation. The work also involves performing minor building maintenance tasks requiring a variety of mechanical skills. Position Summary - Community Safety We are seeking a skilled and reliable Shelter Facilities Maintenance Specialist to join our team. This position will support operations of the City’s portfolio of homeless shelter services, including but not limited to the existing Safe Rest Villages and the Temporary Alternative Shelter Sites. Shelter sites include fenced villages of sleeping pods and/or RV parking supported by containerized hygiene, kitchen, laundry, and office or meeting facilities and covered gathering/activity spaces. Our Shelter Facilities Maintenance Specialist should exhibit trauma sensitivity and compassion to support the Shelter Operations Team in ensuring that all shelter facilities and sites are maintained to meet the needs of participants, site operators, service providers, and other relevant stakeholders. The ideal candidate will have a strong background in general maintenance, repair work, basic construction tasks, and asset management and tracking. As a Facilities Maintenance Specialist, you will be responsible for completing a variety of tasks ranging from fixing leaky faucets to repairing drywall, ensuring that our shelter facilities are in excellent condition. This includes monitoring and tracking City Assets and property, preventative maintenance, and the repair of sleeping units, heating, cooling, ventilation systems, household appliances, and other shelter site equipment such as lights, fences, gates, plumbing, and furniture. Work requires familiarity with building heating systems to recognize operating conditions that may lead to breakdown or inefficient operation. The work also involves performing minor maintenance tasks on buildings, and containerized hygiene, office, and kitchen units at City-supported shelters. As a Facilities Maintenance Specialist for Facilities, you will: Perform preventive maintenance to plumbing and mechanical systems and related system components; test systems’ competency and devices and evaluate performance; participate in developing preventative maintenance plans. Operate , maintain, and repair mechanical systems; troubleshoot total building and/or facility mechanical systems to identify and correct problems; adjust system performance as needed to account for changes in seasons, space utilization, occupancy, and other facility needs. Repair and replace plumbing and mechanical systems and components, including sensors and related hardware and software. Maintain induction and air handling units; clean and inspect all equipment; maintain and service refrigeration units. Identify repair and maintenance projects requiring the assistance of contractors or vendors; describe work to be performed, solicit cost estimates, evaluate the selected contractor’s or vendor’s work, and recommend final payment. Repair and maintain facilities structures; perform minor repairs to building door hardware, fire, life, and safety protection equipment/systems, sprinkler systems, and irrigation lines; maintain indoor/outdoor facilities, fans, lights, and related. Maintain and monitor building supplies, materials, and equipment. Provide technical assistance and make recommendations. Perform administrative tasks such as maintaining records, attending meetings, timekeeping, and training. As a Facilities Maintenance Specialist for Community Safety, you will: Perform general maintenance tasks such as painting, carpentry, and plumbing repairs. Track and monitor the quantity, condition, and location of City shelter assets including housing pods, shower and restroom buildings, auxiliary structures, and other related facility items. Repair and maintain electrical systems, including light fixtures and outlets. Conduct routine inspections of premises and equipment to identify and resolve issues promptly. Install and assemble furniture, fixtures, and equipment as needed. Handle basic landscaping duties, including lawn care and snow removal when seasonally appropriate. Respond promptly to maintenance requests at the direction of City Shelter operations staff. Maintain accurate records of maintenance and repair work performed. About the Bureau: OMF Facility Services is housed in the Division of Asset Management (DAM), a 140-person division within the City of Portland’s Office of Management and Finance. OMF Facility Services manages over 1.5 million square feet of City-owned facility assets valued at approximately $900 million, including the City’s highest-profile civic facilities. The organization provides facility operations and maintenance, capital project development and management, space planning and management, and property management and leasing services for City bureaus. The organization is also responsible for long-range capital and real estate planning. Virtual Zoom Meet & Greet Opportunity Come meet the hiring manager and the senior recruiter! We'll be talking about this position's duties and responsibilities, day-to-day, review the announcement and how to apply, and answer questions you may have about the position. Click here to view the recording. Questions? Amanda Hillebrecht, Senior Recruiter Bureau of Human Resources Amanda.Hillebrecht@portlandoregon.gov To Qualify The following minimum qualifications are required for this position: Knowledge of the methods, practices, and tools used in general facility maintenance including, plumbing, mechanical, and related hardware and software equipment. Knowledge of best safety practices including facility maintenance hazards, safety precautions, and applicable OSHA standards. Ability to work effectively with co-workers in a diverse workforce and respond appropriately to questions/concerns from other employees and the public. Knowledge of maintenance, repair, and replacement of building systems including the operation of chillers, fan systems, and pumps. Applicants must also possess: A current/valid state driver's license. Applicants must meet City "good driver" requirements. Pass pre-employment criminal and background check. Although not required, you may have one or more of the following: Certificate of HVAC Completion from a 2-year Trade School or Apprenticeship ORACCA Brazing Certification or equivalent State of Oregon Backflow Tester/Cross Connection Inspector State of Oregon’s Class 3 Boiler License The Recruitment Process STEP 1: Apply online between March 25, 2024 and June 17, 2024 Required Application Materials: Resume Answer the Supplemental Questions (click on the Questions tab to preview the questions) Optional Application Materials: Veteran documents to request for Veteran Preference (ex, DD214-Member 4, VA Benefit Letter, etc.) Application Tips: The City of Portland has How to Apply Videos and offers How to Apply Classes once per month. If you have questions after watching the videos you are invited to contact the recruiter listed on the announcement. Your responses to the supplemental questions should include details describing your education, training, and/or experience, and where obtained, which clearly reflects your qualifications for each of the numbered items in the "To Qualify" section of this announcement. Your resume should support the details described in your responses to the supplemental questions. Salary Range/Equity Pay Analysis : Please note per the Oregon State Pay Equity Law your salary is determined based on the experience and education listed in your resume/application. It is strongly encouraged to include any transferable experience (paid or unpaid regardless of how recent) to ensure your offer is reflective of all directly related and equivalent experience. Do not attach materials not requested. All completed applications for this position must be submitted no later than the closing date and time of this recruitment. All applications must be submitted via the City's online application process. E-mailed and/or faxed applications will not be accepted. Step 2: Minimum Qualification Evaluation Phase 1: Week of April 15, 2024 (monthly thereafter) An evaluation of each applicant's training and paid and unpaid experience, as demonstrated in their resume and supplemental questions, weighted 100%. Your resume and responses to the supplemental questions will be the basis for our evaluation of your qualifications for this position. Incomplete or inappropriate information may result in disqualification. You have 14 days from the notice of the minimum qualification evaluation results to let us know if you like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before the establishment of the eligible list and/or final selection. Step 3: Minimum Qualification Evaluation Phase 2: Work Skills Demonstration Applicants who successfully pass Minimum Qualification Evaluation Phase 1 of the recruitment process will be scheduled to participate in the work skills demonstration, weighted 100%. The work skills demonstration test will cover the following: Refrigeration Cycle Tool Identification Sloan Toilet Flushometer-Vacuum Breaker Rebuild Suspended Natural Gas Part Identification Lighting Board Lockout Tagout and Bulb Replacement An invitation will be sent via email. Out-of-town candidates will be required to travel to participate in phase II. Phase II is tentatively scheduled for the Week of May 27, 2024 , & Week of July 8, 2024. Candidates who apply before April 29th will be invited to test on May 28, 29, and June 3-6, 2024. Candidates who apply after April 29th will be invited to test the week of July 8, 2024. A photo ID will be required for admittance to the test. All Safety protocols must be followed. You have 14 days from the notice of the minimum qualification evaluation phase 2 results to let us know if you would like to review and discuss your evaluation result. Please read the City of Portland Administrative Rule 3.01 for complete information. Additional evaluation may be required before establishing the eligible list and final selection. Step 4: Establishment of Eligible List: Week of June 17, 2024 (monthly thereafter) Candidates who meet the minimum qualifications will be placed on the equally ranked eligible list. Step 5: Selection (Interview): To Be Determined The hiring bureau will review and select candidates to interview. Please note, the selection process may take up to 90 days from the notification of being placed on the eligible list. Step 6: Offer of Employment: To Be Determined Step 7: Start Date: To Be Determined A start date will be determined after all conditions of employment have been met. *Timeline is approximate and subject to change* Additional Information Click here for additional information regarding the following: Veteran Preference ADA, Pregnancy, and Religious Accommodations Work Status Equal Employment Opportunity A Career with the City of Portland offers many Employee Benefits We offer a comprehensive benefits package, including but not limited to Health Care (Medical, Vision and Dental) Carrot Fertility Wellness Benefits Life Insurance Short- and Long-term disability coverage to eligible employees and their families. Employee Assistance Plan Flexible Spending Accounts Retirement Oregon Public Employees Retirement System (PERS), including contributions to the PERS IAP plan paid by employer Family Medical Leave City Paid Parental Leave AND SO MANY MORE! Benefits may vary depending on bargaining unit and employment status. Click here to review the many different benefits the City of Portland offers . Closing Date/Time: 6/17/2024 11:59 PM Pacific
MASSACHUSETTS TRIAL COURT
Barnstable, Massachusetts, United States
Title: Case Specialist - Barnstable District Court Pay Grade: Grade 7 Starting Pay: $44,865.27 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial, and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible, and respectful to all. The District Court shall conduct its business with integrity, competence, and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile : https://www.mass.gov/orgs/district-court Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. • In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. • The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS : This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Duties: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher-level series. • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements : • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements : • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements : • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements : • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Closing Date/Time: 2024-09-13
Jun 15, 2024
Full Time
Title: Case Specialist - Barnstable District Court Pay Grade: Grade 7 Starting Pay: $44,865.27 Departmental Mission Statement: As a gateway to justice in the Commonwealth of Massachusetts, the District Court is dedicated to the administration of justice in a fair, impartial, and timely manner in accordance with the rule of law. In fulfilling this role, the District Court shall provide the communities it serves with an environment that is safe, accessible, and respectful to all. The District Court shall conduct its business with integrity, competence, and a commitment to excellence in order to promote public trust and confidence in the judicial system. Organizational Profile : https://www.mass.gov/orgs/district-court Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of a Clerk-Magistrate, a Register of Probate, or an equivalent office. • In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. • The position titles above the entry level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry level when there are vacancies. ORGANIZATIONAL LEVELS : This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. • Case Specialist I - This is the entry level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. • Case Specialist II - This is the second level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. • Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. • Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Duties: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents, and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties : • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher-level series. • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for a position of Case Specialist. Case Specialist I Requirements : • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements : • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements : • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements : • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Closing Date/Time: 2024-09-13
MASSACHUSETTS TRIAL COURT
Boston, Massachusetts, United States
Title: Case Specialist-Land Court Pay Grade: Grade 7 Starting Pay: $44,865.27/Yr. Departmental Mission Statement: The Land Court’s mission is to provide an accessible forum where specialized expertise is applied to resolve disputes involving the ownership, development, and use of real property throughout the Commonwealth. The judges and staff are committed to serving the public and the real estate and trial bars in a respectful, efficient manner by issuing decisions that are equitable and legally well-reasoned, and by providing readily available, reliable guidance to property owners and registries of deeds regarding registered land transactions. LAND COURT ORGANIZATIONAL PROFILE Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of Recorder, a Clerk-Magistrate, a Register of Probate, or an equivalent office. In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. The position titles above the entry-level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry-level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I - This is the entry-level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Case Specialist II - This is the second-level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Major Duties: Case Specialist I Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher level series. • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Case Specialist. Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements: • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Closing Date/Time: 2024-09-14
Jun 08, 2024
Full Time
Title: Case Specialist-Land Court Pay Grade: Grade 7 Starting Pay: $44,865.27/Yr. Departmental Mission Statement: The Land Court’s mission is to provide an accessible forum where specialized expertise is applied to resolve disputes involving the ownership, development, and use of real property throughout the Commonwealth. The judges and staff are committed to serving the public and the real estate and trial bars in a respectful, efficient manner by issuing decisions that are equitable and legally well-reasoned, and by providing readily available, reliable guidance to property owners and registries of deeds regarding registered land transactions. LAND COURT ORGANIZATIONAL PROFILE Notes: This position is designated as a union position and is covered by the Collective Bargaining Agreement with O.P.E.I.U., Local 6. Position Summary: This series is responsible for performing a variety of duties related to the processing of cases, including entering data in automated systems, within an office of Recorder, a Clerk-Magistrate, a Register of Probate, or an equivalent office. In addition to case processing duties, this series is responsible for providing service to the public and other individuals who have business with the court, consistent with policies on confidentiality. The position titles above the entry-level require the performance of increasingly more responsible and varied work which requires more knowledge of court procedures and operations and the exercise of more independent judgment. Employees are hired at the entry level position title and are eligible for reclassification to the higher-level position titles within this series consistent with the specifications for the higher-level position titles. The position titles revert to the entry-level when there are vacancies. ORGANIZATIONAL LEVELS: This position is part of a series that includes a number of levels. Employees are appointed to the entry level and are eligible to advance to the higher levels consistent with this job description and Trial Court policies. Case Specialist I - This is the entry-level position title within this series. Employees at this level are expected to perform a variety of duties which teach them the business of the office or a major work unit within an office. Case Specialist II - This is the second-level position title within this series. Employees at this second level are expected to perform more complex case processing functions within a major work unit of an office and to be able to perform those functions within the other major work units as required. They are also expected to perform administrative support functions. Case Specialist III - This is the third level position title within this series. Employees at this third level are expected to perform advanced case processing functions within a major work unit of an office with limited supervision, to be able to perform those functions within the other major work units, and to be able to provide occasional assistance in a court session as required. Case Specialist IV - This is the fourth level within this series. Employees at this fourth level are expected to function as a resource person within a major work unit of an office, to be able to perform the full range of case processing responsibilities in all work units as required, to assist in the training of employees, and to be able to provide regular assistance in any court session as required. May also serve as a back-up to a Case Coordinator. Major Duties: Case Specialist I Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes assisting the public in filling out forms and applications and responding to routine requests for information concerning cases, scheduling and court procedures. May use specialized communication skills in performing these duties. • Receives training and assists experienced users on MassCourts, a comprehensive, integrated case management system which features electronic filing of complaints, extensive docketing, scheduling, and management reporting, or on another case processing system. • Performs general case intake duties, including receiving court papers and documents, determining general case category, making docket entries, either manually or through an automated case processing system as necessary, and preparing case file folders. • Prepares manually or enters through an automated case processing system as necessary, complaints, petitions, summonses, warrants, daily lists, orders of commitment, other standard form documents, and updates to case information. Such functions may be performed in an office or in a courtroom. • Sends out notices to various parties and attorneys. • Answers incoming phone calls, routes callers to appropriate personnel, takes messages, and provides routine information in response to inquiries. • Copies, files, retrieves, and sorts court papers, documents and folders according to established procedures. • Receives, date stamps, sorts, and distributes incoming mail. Processes outgoing mail. • Performs cashiering duties, including receiving money, determining case type, making entries in the cash register or other system, validating case papers to reflect payments, and issuing receipts. • Maintains statistical data concerning cases processing activities. • Performs related duties as required. Case Specialist II Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes providing information of a more specialized and/or detailed nature. May use specialized communication skills in performing these duties. • Performs more complex case processing functions, including reviewing court documents, papers, and filings for accuracy and completeness, and determining processing required prior to entering them in the permanent record, either manually or using the court's automated case processing system as necessary, identifying inaccuracies and or discrepancies and taking action to resolve such inaccuracies or discrepancies within established guidelines, or referring unusual problems to a supervisor. • Performs routine administrative support duties such as preparing fiscal forms and correspondence using word processing software as required. • Serves as a "floating case specialist" who is able to perform complex case processing functions within other major work units as required. • Performs all of the duties of the lower level within this series as required. Case Specialist III Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. This includes responding to unusual or complicated requests for information. May use specialized communication skills in performing these duties. • Processes complicated cases involving multiple offices, agencies, parties, and legal issues, either manually or using the court's automated case processing system, as necessary. • Performs advanced case processing duties requiring independent judgment concerning the types of action to be taken and making determinations as to when it is appropriate to take such actions. • Assists in the training of new employees and in the ongoing training of other employees. • Serves as a "floating case specialist" who is able to perform advanced case processing functions within all of the major work units of an office as required. • May provide occasional assistance to a Sessions Clerk or an Assistant Clerk in a court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • Performs all of the duties of the lower levels within this series as required. Case Specialist IV Additional Duties: • Provides customer service to attorneys, litigants, law enforcement personnel, and the general public. • Capable of handling the most unusual and complicated inquiries within established guidelines. • May use specialized communication skills in performing these duties. • Performs the most complex case processing functions within established guidelines, either manually or using the court's automated case processing system, as necessary. • Serves as a resource to employees in an office and to employees in other offices, including answering questions and assisting in resolving problems. • Prepares a variety of orders, documents and correspondence requiring a detailed knowledge of statutes, rules, administrative procedures, office policies, and the court's automated case processing system, as necessary. • Performs administrative support responsibilities for a supervisor, including composing correspondence for the supervisor's review and signature, typing memoranda, reports, and other documents, maintaining an appointment calendar, and arranging meetings, and maintaining files. • Provides assistance to staff using word processing and other software applications, such as the court's automated case processing system. • May provide regular assistance to a Sessions Clerk or an Assistant Clerk in any court session as required, including arranging for required papers, documents, and exhibits, marking dockets and case papers, maintaining contact with attorneys and other individuals concerning courtroom activities, and processing files after court. • May serve as a back-up to a higher level series. • Performs all of the duties of the lower levels within this series as required. Minimum Requirements: These are the minimum requirements necessary to apply for the position of Case Specialist. Case Specialist I Requirements: • Graduation from high school or its equivalent. • Some general clerical or customer service experience. • Ability and experience using personal computers, including word processing software such as MS Word. • Experience with spreadsheet software such as MS Excel is preferred. • General knowledge of modern office practices and procedures. • Ability to serve the public and others with business with the court in a courteous and professional manner. • Ability to learn the procedures and functions, manual and automated, of the office to which assigned. • Ability to understand and follow verbal and written instructions. • Ability to perform routine data entry at an acceptable rate of speed. • Ability to establish and maintain effective working relationships with court staff. • Ability to communicate effectively with others. Case Specialist II Additional Requirements: • A minimum of two of years of experience as a Case Specialist I. • Demonstrated understanding and training in the court's automated case processing system, as well as all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to which assigned. • Working knowledge and ability to effectively use MassCourts or other court used automated case management system. • Ability to effectively use word processing software used by the court and the demonstrated ability to use that software to prepare documents. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to provide specialized or technical information. • Demonstrated ability to identify problems with court documents, papers and filings and to take appropriate action within established guidelines. Case Specialist III Additional Requirements: • A minimum of two years of experience as a Case Specialist II. • Considerable working knowledge of case processing using MassCourts, or other court used automated case management system. • Considerable knowledge and training in all of the procedures, manual and automated, related to the cases processed within the work unit or functional area to assigned and a working knowledge of the procedures related to the processing of cases in the other work units or functional areas of an office. • Working knowledge of the fiscal policies of the Trial Court and ability to prepare fiscal reports. • Working knowledge of courtroom policies and procedures and demonstrated ability to provide assistance during court sessions. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to unusual or complicated requests for information. • Demonstrated ability to process complicated cases from beginning to end. • Demonstrated ability to work without close supervision. Case Specialist IV Additional Requirements: • A minimum of two years of experience as a Case Specialist III. • Considerable knowledge of the procedures, manual and automated, related to the processing of all types of cases and the ability to process those cases from beginning to end. • Considerable working knowledge of all case processing using MassCourts, or other court used automated case management system. • Considerable knowledge of all courtroom policies and procedures and demonstrated ability to provide assistance during any court session. • Considerable knowledge of word processing software used by the court and the demonstrated ability to use that software to perform complex functions such as merge letters, macros, templates, etc. • Familiarity with spreadsheets. • Demonstrated ability to serve the public and others with business with the court in a courteous and professional manner. • Demonstrated ability to respond to difficult and sensitive requests for information. • Demonstrated ability to function as a resource person. • Demonstrated ability to prepare statistical and written reports. • Demonstrated ability to train employees. Closing Date/Time: 2024-09-14
SAN BERNARDINO COUNTY, CA
Needles, California, United States
The Job Be an agent of change and make a difference in delivering health and wellness to millions of residents. Join a team who is passionate about the services they provide and is committed to making a difference throughout San Bernardino County. T he San Bernardino County Department of Behavioral Health invites qualified individuals to apply for the position of Mental Health Specialist or Mental Health Specialist Trainee in Needles California . Mental Health Specialists/Trainees assist licensed and pre-licensed professional staff in assessing, planning, and providing mental health services in clinic, institutional, field, and community settings. Mental Health Specialists/Trainees provide crisis intervention and case management services; link clients to community resources; help clients solve problems with employment, housing and education; make placement arrangements; and advocate for client needs. They also may collaborate with target community, agencies, and individuals to inform them about and promote the use of mental health education programs and services; assist individuals and groups with recognizing and improving personal, home, family, or community environments contributing to mental health and/or substance use struggles; lead activity and task groups; and conduct individual/group counseling sessions. For additional details, please refer to the Mental Health Specialist or Mental Health Specialist Trainee job descriptions. The Department of Behavioral Health (DBH) is responsible for providing mental health and substance use disorder services to county residents who are experiencing major mental illness or substance abuse related issues. DBH provides mental health and substance use disorder prevention and treatment services to all age groups, with a primary emphasis on treating children/youth who may be seriously emotionally disturbed, adults who are experiencing a serious and persistent mental illness, and individuals who are experiencing substance use disorders. DBH also provides an array of outreach/engagement, prevention, and early intervention services. DBH's core values are service , integrity , accountability , and trust . DBH is a unique County Department comprised of six (6) service areas: Outpatient Clinics and Youth Services; Substance Use Disorder and Recovery Services; 24-Hour and Emergency Services; Forensic and Homeless Services; Administrative Services; and Program Support Services. The Department currently has a workforce in excess of 1000 positions and an approximate $700 million-dollar annual budget. Click HERE to learn more about the Department of Behavioral Health Click HERE to learn more about San Bernardino County The list established from this recruitment will be used to fill current and future vacancies as they occur in Needles California. CONDITIONS OF EMPLOYMENT Pre-Employment Process : Prior to appointment, applicants must pass a background investigation, which includes fingerprinting, credit check, and/or medical exam, which may include drug and/or TB testing. Applicants must be a U.S. Citizen or a permanent U.S. resident. For positions within a law enforcement/probation co-located setting, an additional background check with these entities is required. Travel: Travel throughout the County may be required. Employees may be required to make provision for transportation (mileage reimbursement is available at current IRS rates). A valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Availability: Some programs offer 24-hour services; some assignments may require employees to work evenings, weekends, holidays, and on-call. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements MENTAL HEALTH SPECIALIST REQUIREMENTS: EDUCATION: Must meet one (1) of the following options: Option 1 : Thirty (30) semester (45 quarter) units of completed coursework from an accredited college in behavioral or social science. Option 2 : Sixty (60) semester (90 quarter units) of completed coursework from an accredited college, which includes 15 semester (23 quarter) units in behavioral or social science. Note: A list of coursework or copies of transcripts MUST be submitted with the application for applicants who do not possess a Bachelor's degree in behavioral or social science. Psychiatric Tech courses and Alcohol and Drug Certificate courses completed as part of a vocational program are acceptable and will be evaluated for equivalent units. Note: Applicants who have completed a Bachelor's degree in behavioral or social science may list their degree on the application in lieu of providing coursework. --AND-- EXPERIENCE: Must meet one (1) of the following options: Option 1 : One (1) year of experience providing mental health or related services, including interviewing and referring clients and performing crisis intervention. Note: Applicants who have completed a Bachelor's degree in a behavioral or social science may qualify with six (6) months experience as described above. Option 2 : Three (3) years of experience in a behavioral health program or department, which involved working with clients/client contact (e.g., receiving/checking in clients, advocating for clients, scheduling appointments for clients, etc.). Option 3 : Completion of a paid, formal internship in the Department of Behavioral Health's Social Work Intern Program with the County of San Bernardino. Internship experience MUST be included in the work history section of the application to be considered. -------------------------------------------------------------------------------------------------------------------------------------- MENTAL HEALTH SPECIALIST TRAINEE REQUIREMENTS: Must meet one (1) of the following options: Option 1 : Thirty (30) semester (45 quarter) units of completed coursework from an accredited college in behavioral or social science. Option 2 : Sixty (60) semester (90 quarter units) of completed coursework from an accredited college, which includes 15 semester (23 quarter) units in behavioral or social science. Note: A list of coursework or copies of transcripts MUST be submitted with the application for applicants who do not possess a Bachelor's degree in behavioral or social science. Psychiatric Tech courses and Alcohol and Drug Certificate courses completed as part of a vocational program are acceptable and will be evaluated for equivalent units. Note: Applicants who have completed a Bachelor's degree in behavioral or social science may list their degree on the application in lieu of providing coursework. Option 3T: Two (2) years of work experience as a Peer and Family Advocate or equivalent position. Applicants qualifying under Option 3T will have six (6) years from hire date to obtain one (1) of the education requirements for the Mental Health Specialist classification. Desired Qualifications Applicants fluent in American Sign Language, Arabic, Korean, Mandarin, Spanish, Tagalog, and/or Vietnamese are strongly encouraged to apply. Additional compensation is associated with positions requiring the use of bilingual skills. Testing of bilingual skills may be required to receive additional compensation. Applicants with consumer advocacy backgrounds are also encouraged to apply. Selection Process There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire to determine which set of minimum requirements you may meet. You are encouraged to include detailed descriptions of your qualifying experience , as only the most highly qualified applicants will be referred to the Department. Please ensure all relevant experience is indicated in the Application and responses to the Supplemental Questionnaire, as resumes and other attachments will not be reviewed for the competitive evaluation. Completing your application with statements such as "see/refer to resume" or "see attached" rather than completing your work history may affect your eligibility or competitive evaluation score. Be sure to clearly describe your experience in meeting the minimum requirements. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application. EEO/ADA: S an Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form (Download PDF reader) within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click HERE for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
May 19, 2024
Full Time
The Job Be an agent of change and make a difference in delivering health and wellness to millions of residents. Join a team who is passionate about the services they provide and is committed to making a difference throughout San Bernardino County. T he San Bernardino County Department of Behavioral Health invites qualified individuals to apply for the position of Mental Health Specialist or Mental Health Specialist Trainee in Needles California . Mental Health Specialists/Trainees assist licensed and pre-licensed professional staff in assessing, planning, and providing mental health services in clinic, institutional, field, and community settings. Mental Health Specialists/Trainees provide crisis intervention and case management services; link clients to community resources; help clients solve problems with employment, housing and education; make placement arrangements; and advocate for client needs. They also may collaborate with target community, agencies, and individuals to inform them about and promote the use of mental health education programs and services; assist individuals and groups with recognizing and improving personal, home, family, or community environments contributing to mental health and/or substance use struggles; lead activity and task groups; and conduct individual/group counseling sessions. For additional details, please refer to the Mental Health Specialist or Mental Health Specialist Trainee job descriptions. The Department of Behavioral Health (DBH) is responsible for providing mental health and substance use disorder services to county residents who are experiencing major mental illness or substance abuse related issues. DBH provides mental health and substance use disorder prevention and treatment services to all age groups, with a primary emphasis on treating children/youth who may be seriously emotionally disturbed, adults who are experiencing a serious and persistent mental illness, and individuals who are experiencing substance use disorders. DBH also provides an array of outreach/engagement, prevention, and early intervention services. DBH's core values are service , integrity , accountability , and trust . DBH is a unique County Department comprised of six (6) service areas: Outpatient Clinics and Youth Services; Substance Use Disorder and Recovery Services; 24-Hour and Emergency Services; Forensic and Homeless Services; Administrative Services; and Program Support Services. The Department currently has a workforce in excess of 1000 positions and an approximate $700 million-dollar annual budget. Click HERE to learn more about the Department of Behavioral Health Click HERE to learn more about San Bernardino County The list established from this recruitment will be used to fill current and future vacancies as they occur in Needles California. CONDITIONS OF EMPLOYMENT Pre-Employment Process : Prior to appointment, applicants must pass a background investigation, which includes fingerprinting, credit check, and/or medical exam, which may include drug and/or TB testing. Applicants must be a U.S. Citizen or a permanent U.S. resident. For positions within a law enforcement/probation co-located setting, an additional background check with these entities is required. Travel: Travel throughout the County may be required. Employees may be required to make provision for transportation (mileage reimbursement is available at current IRS rates). A valid California Class C driver license and proof of automobile liability insurance must be produced and maintained for the individual providing the transportation. Availability: Some programs offer 24-hour services; some assignments may require employees to work evenings, weekends, holidays, and on-call. Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future. Minimum Requirements MENTAL HEALTH SPECIALIST REQUIREMENTS: EDUCATION: Must meet one (1) of the following options: Option 1 : Thirty (30) semester (45 quarter) units of completed coursework from an accredited college in behavioral or social science. Option 2 : Sixty (60) semester (90 quarter units) of completed coursework from an accredited college, which includes 15 semester (23 quarter) units in behavioral or social science. Note: A list of coursework or copies of transcripts MUST be submitted with the application for applicants who do not possess a Bachelor's degree in behavioral or social science. Psychiatric Tech courses and Alcohol and Drug Certificate courses completed as part of a vocational program are acceptable and will be evaluated for equivalent units. Note: Applicants who have completed a Bachelor's degree in behavioral or social science may list their degree on the application in lieu of providing coursework. --AND-- EXPERIENCE: Must meet one (1) of the following options: Option 1 : One (1) year of experience providing mental health or related services, including interviewing and referring clients and performing crisis intervention. Note: Applicants who have completed a Bachelor's degree in a behavioral or social science may qualify with six (6) months experience as described above. Option 2 : Three (3) years of experience in a behavioral health program or department, which involved working with clients/client contact (e.g., receiving/checking in clients, advocating for clients, scheduling appointments for clients, etc.). Option 3 : Completion of a paid, formal internship in the Department of Behavioral Health's Social Work Intern Program with the County of San Bernardino. Internship experience MUST be included in the work history section of the application to be considered. -------------------------------------------------------------------------------------------------------------------------------------- MENTAL HEALTH SPECIALIST TRAINEE REQUIREMENTS: Must meet one (1) of the following options: Option 1 : Thirty (30) semester (45 quarter) units of completed coursework from an accredited college in behavioral or social science. Option 2 : Sixty (60) semester (90 quarter units) of completed coursework from an accredited college, which includes 15 semester (23 quarter) units in behavioral or social science. Note: A list of coursework or copies of transcripts MUST be submitted with the application for applicants who do not possess a Bachelor's degree in behavioral or social science. Psychiatric Tech courses and Alcohol and Drug Certificate courses completed as part of a vocational program are acceptable and will be evaluated for equivalent units. Note: Applicants who have completed a Bachelor's degree in behavioral or social science may list their degree on the application in lieu of providing coursework. Option 3T: Two (2) years of work experience as a Peer and Family Advocate or equivalent position. Applicants qualifying under Option 3T will have six (6) years from hire date to obtain one (1) of the education requirements for the Mental Health Specialist classification. Desired Qualifications Applicants fluent in American Sign Language, Arabic, Korean, Mandarin, Spanish, Tagalog, and/or Vietnamese are strongly encouraged to apply. Additional compensation is associated with positions requiring the use of bilingual skills. Testing of bilingual skills may be required to receive additional compensation. Applicants with consumer advocacy backgrounds are also encouraged to apply. Selection Process There will be a competitive evaluation of qualifications based on the information provided in the Application and the Supplemental Questionnaire to determine which set of minimum requirements you may meet. You are encouraged to include detailed descriptions of your qualifying experience , as only the most highly qualified applicants will be referred to the Department. Please ensure all relevant experience is indicated in the Application and responses to the Supplemental Questionnaire, as resumes and other attachments will not be reviewed for the competitive evaluation. Completing your application with statements such as "see/refer to resume" or "see attached" rather than completing your work history may affect your eligibility or competitive evaluation score. Be sure to clearly describe your experience in meeting the minimum requirements. If you require technical assistance, please click HERE to review the Government Jobs online application guide , or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by computer or browser used to submit the application. EEO/ADA: S an Bernardino County is an Equal Employment Opportunity (EEO) and Americans with Disabilities Act (ADA) compliant employer, committed to providing equal employment opportunity to all employees and applicants. ADA Accommodation: If you have a disability and require accommodations in the testing process, submit the Special Testing Accommodations Request Form (Download PDF reader) within one week of a recruitment filing deadline. Veterans’ Preference: Eligible veterans and their spouse or widow(er) who are not current County employees may be awarded additional Veterans’ Preference points. Click HERE for information and instructions to request Veteran's Preference points. Please click HERE for important Applicant Information and the County Employment Process . Administrative Services Unit The County of San Bernardino offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked. For a summary of benefits, please click here . Refer to the appropriate MOU, contact the County's Employee Benefits and Services Division at (909) 387-5787 or visit the Benefits website for more detailed information at hr.sbcounty.gov/employee-benefits/ . Closing Date/Time: Continuous
Cal State University (CSU) San Francisco
1600 Holloway Avenue, San Francisco, CA 94132, USA
Working Title Lead Accounting Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College of Science & Engineering - Dean's Office Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday, from 8:00am - 5:00pm Anticipated Hiring Range $5,310.00 - $6,100.00 Per Month ($63,720.00 - $73,000.00 Annually) Salary is commensurate with experience. Position Summary The College of Science & Engineering (COSE) is one of the largest colleges on campus currently serving over 7,000 majors. We are comprised of six departments, School of Engineering, School of the Environment, several on-site centers, and two off-site centers, with a total population of approximately 170 full-time faculty, 300 lecturers and graduate teaching assistants, 70 staff and 300 student employees. The Lead Accounting Specialist is a key staff member of the college’s Finance Office, reviews and reconciles accounting transactions for the college, and provides regular financial analysis on various college accounts under the supervision of the CoSE Director of Budget & Finance (DBF). The incumbent ensures that financial transactions processed by the college are posted accurately on the university financial reporting system and takes necessary steps should there be any discrepancies between college’s and university’s records. The incumbent works closely with colleagues in Budget office, accounting office, Procurement office and Office of Research and Sponsored Programs on a regular basis. The Lead Accounting Specialist reviews purchase orders and process payments for invoices for the college, and acts as the liaison between COSE, Procurement Office, and our users, ensures the departments and units following through all necessary procedures in equipment purchases and service contracts that support the college’s instructional and research activities on a timely manner. The incumbent handles inquiries from staff and faculty on financial data review, requisition submissions, and supports user-friendly financial record keeping systems for the users/units. Position Information Financial Reconciliation Reconciles and analyzes financial transactions (including, but not limited to: credit cards, purchase orders, reimbursements, payments, travel, miscellaneous payroll expenses such as students/temporary employees) for the college to match with records on the university financial reporting system, and to identify accounting discrepancies, and process any adjusting entries according to the policies and procedures of the CSU guidelines. Prepares and maintains complete financial records for the college and prepares a range of financial data reports for various use in the college. Works closely with DBF and other members of the Finance Office in creating user-friendly fiscal reports for departments and faculty. Payment Request Coordination Coordinates, sets-up and/or oversees requests for payments, including but not limited to invoices, direct payments, fund transfers, honorarium, stipends, requisitions, and purchase orders. Verifies accuracy of information and funding and approves documents for processing and payments. Makes sensible judgments on use of funding and provides guidelines/training to faculty and staff as needed. Serves as the back-up on auditing the credit card monthly reports. Assists and advises departments on account balances, fiscal procedures and training. Assists department staff and others as needed with fiscal related issues. Completes other projects/tasks as assigned, including compiling financial data for ad-hoc projects, assisting with year-end audits, and collaborating with other members of the dean’s office staff on various projects. Minimum Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor's degree with a major in accounting, finance, public/business administration, or a closely related field; or equivalent training and administrative work experience. Working knowledge of budget/fiscal policies and procedures; proficiency in using PC operating systems, MS Excel, Word, Outlook, CFS reporting system, Peoplesoft system. Strong analytical skills in reconciling ledgers and monitoring expenditures. Good numerical aptitude and attention to details. Be able to review financial information accurately, collect and analyze data, compile/compose/present reports. Ability to organize and plan work and projects including handling multiple priorities and deadlines. Effective interpersonal and oral/written communication skills; respond accurately and promptly to questions presented. Must be a team player and able work collaboratively and effectively with a diverse faculty/staff across all levels within the organization. 5+ years of technical/administrative work experience involving study/analysis/recommendation of program administration; experience in fund/governmental accounting in networked environment. Knowledge of the CFS and Peoplesoft systems, Financial Data Warehouse, and governmental accounting. Familiarity with business offices and operations as well as accounting and other administrative practices. Ability to learn/interpret/apply a wide variety of policies/procedures; interpret and integrate complex data and information; organize/ plan/complete work and projects related to program/ administrative specialty. Strong analytical skills. Ability to perform preliminary analyses, make independent decisions and exercise sound judgment. Ability to take initiatives and independently plan, organize, coordinate, and perform work in various situations. Ability to learn and adapt to new financial reporting tools as needed. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: May 02 2024 Pacific Daylight Time Applications close: Closing Date/Time:
May 03, 2024
Working Title Lead Accounting Specialist SF State University San Francisco State is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager. Applicants may visit titleix.sfsu.edu for more information on SF State's policy prohibiting discrimination, and how to file an online report using the procedures under Executive Order 1096 Revised. Inquiries can be directed to the campus Title IX Coordinator and Discrimination, Harassment, and Retaliation Administrator by calling (415) 338-2032 or emailing vpsaem@sfsu.edu. San Francisco State is a 100% Smoke/Vapor-Free Campus. Smoking or Vaping of any tobacco/plant-based substance is not permitted on any University properties. The person holding this position may be considered a "mandated reporter" under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. This position may be a "designated position" in the California State University's Conflict of Interest Code. The successful candidate accepting this position may be required to file Conflict of Interest forms subject to the regulations of the Fair Political Practices Commission. Department College of Science & Engineering - Dean's Office Appointment Type This is a one-year probationary position. Time Base Full-Time (1.0 FTE) Work Schedule Monday through Friday, from 8:00am - 5:00pm Anticipated Hiring Range $5,310.00 - $6,100.00 Per Month ($63,720.00 - $73,000.00 Annually) Salary is commensurate with experience. Position Summary The College of Science & Engineering (COSE) is one of the largest colleges on campus currently serving over 7,000 majors. We are comprised of six departments, School of Engineering, School of the Environment, several on-site centers, and two off-site centers, with a total population of approximately 170 full-time faculty, 300 lecturers and graduate teaching assistants, 70 staff and 300 student employees. The Lead Accounting Specialist is a key staff member of the college’s Finance Office, reviews and reconciles accounting transactions for the college, and provides regular financial analysis on various college accounts under the supervision of the CoSE Director of Budget & Finance (DBF). The incumbent ensures that financial transactions processed by the college are posted accurately on the university financial reporting system and takes necessary steps should there be any discrepancies between college’s and university’s records. The incumbent works closely with colleagues in Budget office, accounting office, Procurement office and Office of Research and Sponsored Programs on a regular basis. The Lead Accounting Specialist reviews purchase orders and process payments for invoices for the college, and acts as the liaison between COSE, Procurement Office, and our users, ensures the departments and units following through all necessary procedures in equipment purchases and service contracts that support the college’s instructional and research activities on a timely manner. The incumbent handles inquiries from staff and faculty on financial data review, requisition submissions, and supports user-friendly financial record keeping systems for the users/units. Position Information Financial Reconciliation Reconciles and analyzes financial transactions (including, but not limited to: credit cards, purchase orders, reimbursements, payments, travel, miscellaneous payroll expenses such as students/temporary employees) for the college to match with records on the university financial reporting system, and to identify accounting discrepancies, and process any adjusting entries according to the policies and procedures of the CSU guidelines. Prepares and maintains complete financial records for the college and prepares a range of financial data reports for various use in the college. Works closely with DBF and other members of the Finance Office in creating user-friendly fiscal reports for departments and faculty. Payment Request Coordination Coordinates, sets-up and/or oversees requests for payments, including but not limited to invoices, direct payments, fund transfers, honorarium, stipends, requisitions, and purchase orders. Verifies accuracy of information and funding and approves documents for processing and payments. Makes sensible judgments on use of funding and provides guidelines/training to faculty and staff as needed. Serves as the back-up on auditing the credit card monthly reports. Assists and advises departments on account balances, fiscal procedures and training. Assists department staff and others as needed with fiscal related issues. Completes other projects/tasks as assigned, including compiling financial data for ad-hoc projects, assisting with year-end audits, and collaborating with other members of the dean’s office staff on various projects. Minimum Qualifications Bachelor's degree and/or equivalent training and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs. Thorough knowledge of and ability to apply extensive expertise to complex programs and/or administrative specialties, including pertinent laws and regulations. Demonstrated expertise in and advanced knowledge of the principles, problems, and methods of public and business administration and operational and fiscal management. Expertise in administrative survey techniques, operations and systems analysis, statistical and research methods, and the ability to interpret and evaluate results to develop sound conclusions and recommend newer revised policies. Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. Ability to work with representatives from public and private entities and handle potentially sensitive situations. Demonstrated consultative skills in working with internal and external constituent groups. Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. Preferred Qualifications Bachelor's degree with a major in accounting, finance, public/business administration, or a closely related field; or equivalent training and administrative work experience. Working knowledge of budget/fiscal policies and procedures; proficiency in using PC operating systems, MS Excel, Word, Outlook, CFS reporting system, Peoplesoft system. Strong analytical skills in reconciling ledgers and monitoring expenditures. Good numerical aptitude and attention to details. Be able to review financial information accurately, collect and analyze data, compile/compose/present reports. Ability to organize and plan work and projects including handling multiple priorities and deadlines. Effective interpersonal and oral/written communication skills; respond accurately and promptly to questions presented. Must be a team player and able work collaboratively and effectively with a diverse faculty/staff across all levels within the organization. 5+ years of technical/administrative work experience involving study/analysis/recommendation of program administration; experience in fund/governmental accounting in networked environment. Knowledge of the CFS and Peoplesoft systems, Financial Data Warehouse, and governmental accounting. Familiarity with business offices and operations as well as accounting and other administrative practices. Ability to learn/interpret/apply a wide variety of policies/procedures; interpret and integrate complex data and information; organize/ plan/complete work and projects related to program/ administrative specialty. Strong analytical skills. Ability to perform preliminary analyses, make independent decisions and exercise sound judgment. Ability to take initiatives and independently plan, organize, coordinate, and perform work in various situations. Ability to learn and adapt to new financial reporting tools as needed. Pre-Employment Requirements This position requires the successful completion of a background check. Eligibility to Work Applicants must be able to provide proof of US Citizenship or authorization to work in the United States, within three business days from their date of hire. Benefits Threaded through our Total Compensation package is a commitment to Bridging Life's Transitions. SF State is committed to providing our employees with a comprehensive program that rewards efforts that are appreciated by your colleagues, students and the customers we serve. We offer a competitive compensation package that includes Medical, Dental, Vision, Pension, 401k, Healthcare Savings Account, Life Insurance, Disability Insurance, Vacation and Sick Leave as well as State Holidays and a dynamic Fee Waiver program, all geared towards the University's commitment to attract, motivate and retain our employee. CSUEU Position (For CSUEU Positions Only) Eligible and qualified on-campus applicants, currently in bargaining units 2, 5, 7, and 9 are given hiring preference. Additional Information SF STATE IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (i.e. H1-B VISAS). Thank you for your interest in employment with California State University (CSU). CSU is a state entity whose business operations reside within the State of California. Because of this, CSU prohibits hiring employees to perform CSU-related work outside of California with very limited exception. While this position may be eligible for occasional telework, all work is expected to be performed in the state of California, and this position is assigned to on-campus operations. CSU strongly encourages faculty, staff, and students who are accessing campus facilities to be immunized against COVID-19 or declare a medical or religious exemption from doing so. Any candidates advanced in a currently open search process are encouraged to comply with this requirement. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to hrwww@sfsu.edu. The Human Resources office is open Mondays through Fridays from 8 a.m. to 5 p.m., and can be reached at (415) 338-1872. Please note that this position, position requirements, application deadline and/or any other component of this position is subject to change or cancellation at any time. Advertised: May 02 2024 Pacific Daylight Time Applications close: Closing Date/Time: