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  • Administrative Assistant-Public Works-Recruitment and Employee and Labor Relations

    Fort Lauderdale, Florida United States City of Fort Lauderdale, FL Full Time $23.65 - $36.66 Hourly Jun 10, 2025
    City of Fort Lauderdale Employer:

    City of Fort Lauderdale, FL

    Join us in Fort Lauderdale, where career aspirations meet boundless opportunities in a city brimming with excitement and promise. As an employee of the City of Fort Lauderdale, you'll become part of a dynamic team dedicated to serving our vibrant community while enjoying the countless perks of living in a tropical paradise. Imagine waking up to warm sunshine and ocean breezes before heading to work in one of the most picturesque cities in the United States. As an employee of the City of Fort Lauderdale, you'll not only thrive in a diverse and inclusive work environment but also benefit from a wealth of professional development opportunities and competitive compensation packages. Whether you're passionate about public service, urban planning, technology, or environmental sustainability, there's a fulfilling career path waiting for you here. Beyond the workplace, Fort Lauderdale offers an unparalleled lifestyle that seamlessly blends work and play. With world-renowned beaches just moments away from your office and a vibrant cultural scene encompassing art galleries, museums, and entertainment venues, you'll find endless opportunities to unwind and recharge after a day's work. Join us in Fort Lauderdale, where every day is an adventure, and your career aspirations can flourish in a city that truly has it all. We’re the city you’ll never want to leave.

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    Job Description

    POSITION SUMMARY

    The Public Works Department is seeking a proactive and highly organized Administrative Assistant to support key human resources functions.

    In this role, you will assist the Recruitment Team with talent acquisition efforts and provide administrative support for employee and labor relations activities. You will play a vital role in the hiring process, from managing applications to coordinating interviews and ensuring compliance with public sector hiring regulations.

    The ideal candidate will have a strong understanding of public sector recruitment practices and experience using NeoGov or similar applicant tracking systems.
    In accordance with Article 24 of the Collective Bargaining Agreement between the City of Fort Lauderdale and Teamsters Local Union 769, for posting purposes this open-competitive job posting shall be considered as a simultaneous internal and external posting (it is open to both internal City employees and external applicants).

    ESSENTIAL JOB FUNCTIONS

    • Provides responsible and complex administrative and clerical duties in support of an assigned area of responsibility.
    • Processes and proofreads a wide variety of reports, letters, memoranda, and statistical charts; types from rough draft or verbal instruction; may independently compose correspondence related to assigned responsibilities
    • Provide administrative support for recruitment activities, including job postings, candidate screenings, and interview scheduling.
    • Utilize NeoGov to manage applicant tracking, reporting, and communication with candidates.
    • Collaborate with hiring managers to ensure seamless onboarding processes.
    • Support employee and labor relations initiatives by maintaining records, assisting with investigations, and facilitating communication between employees and management.
    • Provide administrative support for labor relations matters, including preparing reports, scheduling meetings, and documenting discussions.
    • Operates a variety of office equipment including copiers, facsimile machine, and computer; inputs and retrieves data and text; organizes and maintains disk storage and filing
    • Performs related work as required


    JOB REQUIREMENTS, PREFERENCES & WORK ENVIRONMENT

    Have successfully completed at least two (2) years of college coursework in business administration, public administration or a related field from an accredited college.Must possess at least one (1) year performing intermediate administrative work. Additional qualifying experience or completion of coursework at an accredited college or university in a job-related field, may substitute on a year-for-year basis for one year of the required education. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form ( J-204) to the online application.
    PREFERRED QUALIFICATIONS:
    • Proficiency in Microsoft Excel, Microsoft Word, and Adobe Acrobat.
    • Previous experience in a Human Resources environment, particularly in recruitment, employee relations, or administrative support functions.
    • Prior administrative support experience that aligns with the essential duties of this position.
    • Dispatch and/or customer service call center experience is highly preferred.
    • Familiarity with NeoGov or similar applicant tracking systems is a plus.

    As public servants, employees may be required to work immediately before, during, and/or after an emergency. All employees must be available and able to work assigned shifts as determined by their Department Heads.
    PHYSICAL STANDARDS REQUIRED TO PERFORM ESSENTIAL JOB FUNCTIONS
    The position is generally sedentary. Employees sit most of the time but may walk or stand for brief periods of time.
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    HOW TO APPLY & SUPPLEMENTAL INFORMATION

    Applicants who qualify will be subject to an extensive selection process and screening program, which may include, but not be limited to evaluation of training and experience; interview; employment record, background check; medical examination; and drug screen. The expected duration of the selection process varies by position.

    The City of Fort Lauderdale is an Equal Opportunity, Affirmative Action, inclusive employer and Drug Free Workplace. The City of Fort Lauderdale does not discriminate based on age, citizenship status, color, disability, marital status, national origin, race, religion, sex, or sexual orientation.

    Veterans' preference per Florida law. If claiming Veteran's Preference, candidates must attach a DD214 Member 4 form, and the City of Fort Lauderdale's veteran's preference claim form ( J-204) to the online application.



    The City of Fort Lauderdale offers a comprehensive benefits package to all regular full-time employees including vacation, holiday, and sick leave as well as medical, dental, vision, life and short-term disability insurance.

    Click here for an overview of employment information including our benefits package.

    Say "Hello" to the City of Fort Lauderdale and Say "Goodbye" to Your Student Loan!Under the U.S. Department of Education's Public Service Loan Forgiveness (PSLF) program, the remaining balance on your student loan may be forgiven after you have made 120 qualifying monthly payments while working full-time at the City of Fort Lauderdale. Click here for more information or to see if you qualify.

    In addition to the competitive benefits package and salary, the City of Fort Lauderdale participates in the Florida Retirement System (FRS) which offers an investment option and a pension option and requires a 3% contribution from employees. All new City of Fort Lauderdale employees are automatically enrolled in FRS. Click here to view additional information on the Florida Retirement System.

    Closing Date/Time: 6/16/2025 11:59 PM Eastern
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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