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  • Payroll And Benefits Operations Supervisor

    Mission Viejo, California United States SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC) Full Time 128004 - 180108 Yearly Dec 10, 2025
    South Orange County Community College District Employer:

    SOUTH ORANGE COUNTY COMMUNITY COLLEGE DISTRICT (SOCCC)

    About the District South Orange County Community College District encompasses 382 square miles in south Orange County serving over 909,000 residents in 26 communities. We know that higher education is directly linked to quality of life and economic vitality. We have helped generations of families achieve their educational and career goals since 1967. Distinguished faculty from Saddleback College and Irvine Valley College provide students with rigorous academic classes to prepare them for transfer to four-year colleges and universities, basic skills attainment, or career technical training. Our newest campus, the Advanced Technology & Education Park (ATEP), opened in 2007 and offers courses from our two colleges with a focus on workforce development and career technical skills. Emeritus Institutes and community education programs at our colleges offer lifelong learning opportunities for community members of all ages. The District is governed by a seven-member elected Board of Trustees and the district's chief executive officer is the Chancellor. District Services provides centralized administrative services to our three campuses. Executive offices include: Chancellor and Trustee Services, Business Services, Technology and Learning Services, Human Resources, and Public Affairs. These departments provide accounting, benefits, facilities planning, fiscal services, human resources, information technology, institutional research and planning, payroll, public affairs, purchasing, risk management, and  warehouse/mailroom services to our district. The district continually assesses the effectiveness of its services through district-wide surveys, shared governance committees and task forces that are established to accomplish specific projects. Strategic planning has become an essential tool for guiding our direction and assuring compliance with accreditation standards.

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    Job Description

    Specifications are intended to present a descriptive list of the range of duties performed by employees in the position. Specifications are not intended to reflect all duties performed within the job.

    SUMMARY DESCRIPTION

    Perform a variety of high-level professional, confidential, and technical payroll and benefits tasks, including but not limited to: payroll preparations, payroll reconciliations, payroll tax reconciliations and required governmental reporting, PERS and STRS reporting, payroll accounting and reporting, payroll deductions and payroll vendor account reconciliations and payments, garnishment withholdings, settlement payments, employee pension plans withholdings and reporting, analysis and compliance with insurance agreements and rates, and benefits compliance; ensure that programs are operating within the appropriate fiscal parameters and remain in compliance with District collective bargaining agreements and local, state, and federal legal requirements; organize, coordinate and implement configuration to District enterprise resource planning system; coordinate assigned activities and events at the District and college levels; exercise good judgment in the application and interpretation of complex rules, regulations and procedures related to payroll and benefits; and ensure the timely and accurate preparation and disbursement of a variety of records, reports and payment forms related to payroll and benefits, including monthly remittances related to the District's employee health and welfare programs and employee pay warrants; operate as the compliance subject matter lead and provide resolution to complicated payroll issues; assist in development of policies and procedures related to payroll and benefits; provide highly responsible and complex administrative assistance to the Payroll and Benefits Manager; and coordinate with the Orange County Department of Education as needed.

    To foster a culture of collaboration, mutual respect, innovation, and continuous improvement throughout the District; lead by example; actively participate in and support district-wide participatory governance components and activities and other collaborative processes; encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

    SUPERVISION RECEIVED AND EXERCISED

    Receive general direction from the Payroll and Benefits Manager.

    Exercise direct supervision over payroll and benefits technical and functional staff as assigned.

    REPRESENTATIVE DUTIES

    The following duties are typical for this position. Incumbents may not perform all the listed duties and/or may be required to perform additional or different duties from those set forth below to address business needs and changing business practices.

    In coordination with the Payroll and Benefits Manager, plan, develop, coordinate, supervise and evaluate the payroll and benefits programs, services, operations and activities of the District, including classified and academic payroll and employee benefits payments; assume responsibility for multiple, monthly payroll system processes to generate payroll files; investigate and correct payroll problems.

    Research, evaluate and recommend benefit options to reduce costs and ensure cost effectiveness of employee benefit programs.

    Maintain current knowledge of various employee benefit programs and related laws, regulations, legislation, policies and procedures; notify employees and other impacted individuals (i.e., retirees) of mandated changes affecting employee benefit programs.

    Assist in the timely and accurate payment of employees; conduct monthly payroll audit ensuring that tax withholding is accurately calculated and reported; ensure the timely and accurate preparation and submission of local, state and federal tax returns; and ensure the payment of payroll taxes and withheld wages, and payments to CalSTRS and CalPERS retirement systems.

    Supervise the creation of all payroll records and reports to ensure the timely and accurate preparation and maintenance of payroll and benefits records; and ensure the correct use of all payroll procedures. Audit the accuracy and integrity of all payrolls and benefit health cost premiums; ensure the timely reporting and payments to the CalPERS and CalSTRS retirement systems regarding employee resignations, retirements, and agency requirements.

    Create queries and reports; supervise the maintenance of employee records for payroll, industrial accidents, retirement, and leave of absences; maintain payroll schedules, calendars, payroll files and assignments; and distribute information as appropriate.

    Identify opportunities for improving service delivery methods and procedures; implement process and system application functionality improvements; identify resource needs; and recommend and implement policies and procedures and set priorities.

    Assist the Payroll and Benefits Manager in forecasting short-range and long-range District payroll and benefit costs for Board members, management team members, faculty, classified professionals, police officers, and others as needed.

    Ensure that payroll and benefits operations and activities are performed according to collective bargaining agreements, Board policy and local, state and federal legal requirements; and provide analysis and compliance guidance to the Payroll and Benefits Manager or Executive Director of Fiscal Services as appropriate.

    Serve on committees, task forces, and other work groups as needed; provide technical expertise and guidance regarding areas of responsibility; research, analyze and resolve problems; find solutions and improve operations; comply with legal requirements and established procedures; develop, implement, and administer a variety of special projects.

    Serve as an alternate liaison and coordinate with other District Services departments and outside agencies on matters relating to payroll issues, retirement plans, and to represent the District’s interests; communicate and coordinate with other Fiscal Services personnel, District and college management team members and support personnel, time-recorders, representatives of state and federal agencies, educational institutions and others to coordinate programs and activities; manage and build internal and external relationships and outreach efforts to the campuses and District Services departments, ensuring maximum effectiveness and productivity; provide training materials, manuals, and training and workshops as necessary; explain District organization, payroll procedures, and related information.

    Provide information to District staff concerning payroll deadlines, payroll information, status, employee history, assignments, state or federal withholding taxes, deductions, and retirement systems; coordinate responses to inquiries from employees and outside agencies concerning retirement, leave balances, earnings, service credits, and employment/earnings verification.

    Interpret, explain, and apply collective bargaining agreements between the District and various employee groups, as well as applicable local, county, state and federal laws, and ensure legal compliance; inform, guide and monitor District and college staff and employee benefit providers regarding legal compliance, timeliness and accuracy related to payroll and benefits and other related activities and transactions.

    Provide technical assistance related to employee payroll and benefit programs, including workers' compensation and retirement systems; provide technical assistance in evaluating contracts; interpret and administer current contracts; and provide analytical and technical direction to staff conducting various payroll-related activities.

    Train, guide, supervise, support, and evaluate the performance of assigned personnel, delegate and review assignments and projects; evaluate work products and results; establish and monitor timelines and prioritize work; interview, select, and recommend hiring of employees; and motivate staff and resolve conflicts within the group.

    Maintain current knowledge of changes, concepts, methods, requirements, regulations, and policies for assigned areas. Ensure that District payroll and related records are maintained, destroyed and stored according to legal and approved records management procedures.

    Develop and present written and oral presentations; conduct workshops to provide specialized information regarding payroll, benefits, or other as assigned; and assure the development and dissemination of information related to new or revised automated systems, requirements or regulations affecting assigned areas.

    Assist in the preparation and distribution of year-end reports and tax documents, such as W-2 forms.

    Respond to and research questions received from employees, outside agencies and other sources regarding payroll processing, benefit practices, policies, and procedures. Assist management, department timekeepers, and other staff in understanding payroll reporting documents.

    Supervise and maintain data integrity in the District enterprise resource planning system; prepare and manipulate data to be used in an integrated systems environment; collaborate with District Information Technology by providing business specifications and implementing system configuration changes; ensure payroll and time-reporting meet CalSTRS and CalPERS regulations, local, state and federal laws, collective bargaining agreements, and District policies and procedures.

    Maximize technology functionality to ensure system is fully optimized; maintain payroll system modifications and functionality to meet changes in laws, regulations, tax requirements, reporting procedures, accounting policies, and organizational needs; audit and research system elements to ensure accuracy; and revise and make recommendations, as necessary.

    Perform other duties as assigned that support the overall objective of the position and the District's mission and philosophy.

    Report to work on a regular and consistent basis, as scheduled, to assigned job.

    MINIMUM QUALIFICATIONS

    The following generally describes the knowledge and ability required to enter the job and/or be learned within a short period of time in order to successfully perform the assigned duties.

    EDUCATION AND EXPERIENCE GUIDELINES

    Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:

    Education :

    A bachelor's degree from an accredited college or university with major course work in finance, accounting, business administration, or a closely related field is preferred.

    Experience :

    Minimum five years of increasingly responsible payroll experience including, payroll systems management, retirement/pension compliance and reporting, tax compliance, and benefit administration, preferably in the public sector.

    Commitment to equity and diversity. All applicants must have demonstrated sensitivity to and understanding of the diverse academic, socioeconomic, cultural, disability, gender, gender identity, sexual orientation, and ethnic backgrounds of community college students, faculty and staff. The applicant must be able to demonstrate how these factors relate to the need for equity-minded practices within an educational environment.

    LICENSES, CERTIFICATES, AND/OR OTHER REQUIREMENTS:

    A valid California driver's license.

    Certified Payroll Professional (CPP) Certificate from American Payroll Association is preferred.

    KNOWLEDGE OF :

    Applicable local, state and federal laws, codes, regulations, policies, and standards pertaining to public finance, collective bargaining and payroll operations, including State Education Code (EC), Fair Labor Standards Act (FLSA), Family Medical Leave Act (FMLA) and California Family Rights Act (CFRA).

    Automated systems and uses, as related to payroll and benefits, District current enterprise resource planning system, including database management, spreadsheet, word processing, and specialized software.

    Collective bargaining unit contracts as related and applied to payroll and benefits.

    District and community college organization, operations, and objectives.

    Federal, state, and local reporting requirements related to payroll and benefit processes and various tax and appropriate withholding procedures as they relate to payroll and paid benefit plans.

    Interpersonal skills including tact, patience and diplomacy.

    Mathematical principles.

    Modern office practices, procedures, methods, and equipment.

    Oral and written communication skills.

    Principles and practices of governmental accounting & auditing including payroll and benefits. Principles, practices, and procedures of training, supervision and performance evaluation.

    Record keeping techniques, including industry best practices.

    Retirement systems/reporting as related to payroll and service credit.

    ABILITY TO :

    Analyze and interpret financial and accounting records related to payroll and benefits.

    Analyze problems, identify alternative solutions, project consequences of proposed actions and implement recommendations in support of goals.

    Collect, compile, and analyze data.

    Communicate clearly, concisely and effectively, both orally and in writing, with diverse constituencies within and outside of the District.

    Communicate effectively with staff, employees, and the public using tact, patience, diplomacy, and courtesy.

    Comply with HIPPA requirements.

    Develop and implement improvements in practices and procedures.

    Develop, implement, and manage methods and procedures for payroll and benefits.

    Encourage professional excellence among the staff and promote an organizational culture of customer service, innovation, and quality services.

    Establish and maintain cooperative and effective working relationships with those contacted in the course of work.

    Interpret, apply, and explain applicable District policies and procedures.

    Interpret, apply, and explain applicable local, state and federal laws, codes and regulations. Learn the District organization, operations, and policies.

    Make arithmetic calculations quickly and easily.

    Maintain clear and accurate payroll records, while meeting schedules and time deadlines. Maintain confidentiality of sensitive information.

    Operate computer and applications software, including database management, spreadsheet,

    word processing, and software related to area of assignment.

    Operate modern office equipment.

    Organize, direct, and implement a comprehensive public payroll and benefits function.

    Plan and coordinate the work of a fast paced, deadline driven organization. Plan and organize work.

    Plan and supervise multi-campus payroll processes.

    Prepare complex and comprehensive financial data, summaries, statements, reports, and analyses.

    Reconcile, balance, and audit records and accounts.

    Relate effectively to people of varied academic, cultural, and socioeconomic backgrounds using tact, diplomacy, and courtesy.

    Select, train, lead, direct, supervise, and evaluate the performance of assigned personnel. Understand and effectively and collaboratively work in a complicated multi-college environment,

    as well as within a system of community college districts.

    Understand and explain retirement reporting for State Teachers Retirement System (STRS) and Public Employees Retirement Systems (PERS).

    Work independently and confidentially with minimum direction.

    WORK ENVIRONMENT AND PHYSICAL DEMANDS

    The work environment and physical demands described here are representative of those required by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

    Work Environment :

    Standard office setting. Typically, duties are performed in an office environment while sitting at a desk or computer workstation. Incumbents are subject to contact with others, frequent interruptions, noise from talking or office equipment and demanding legal timelines. At least minimal environmental controls to assure health and comfort.

    Physical Demands :

    Incumbents regularly sit for long periods of time, walk short distances on a regular basis, travel to various locations to attend meetings and conduct work, use hands and fingers to operate an keyboard or other office machines, reach with hands and arms, stoop or kneel or crouch to file, speak clearly and distinctly to answer telephones and to provide information; see to read fine print and operate computer; hear and understand voices over telephone and in person; and lift, carry, and/or move objects weighing up to 10 pounds.

    Close Date: January 12 , 2026

    Required Documents: Resume and Cover Letter

    Range 13 of the District Management Team Salary Schedule

    Work Schedule: Monday - Friday (8:00 AM - 5:00 PM ) (evening and weekends as needed)

    Hours per Week: 40

    Months per Year 12

    Closing Date/Time: Mon, 12 Jan 2026
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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