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  • Records Specialist

    Los Altos, California United States LOS ALTOS, CA Full Time $3,002.53 - $3,649.59 Biweekly Jan 29, 2026
    City of Los Altos Employer:

    LOS ALTOS, CA

    Tree-lined streets and a small village atmosphere characterize Los Altos, which is located in the heart of world famous Silicon Valley. Just 40 miles south of San Francisco, Los Altos is a residential community served by seven small retail districts. The seven square mile City is developed with small businesses, schools, libraries and churches. Incorporated in 1952, Los Altos is a general law city with five elected council members who serve four-year terms. City Council meetings are held the second and fourth Tuesday of every month. Appointed commissions and committees assist the Council in an advisory capacity. The Council appointed city manager is responsible for financial and operational management of the city's 130 employees. Highlights Over 200 volunteers assist in providing City government services to the community each year. In 1982, Los Altos became a leader in recycling programs when it began curbside residential collection of bottles, cans and newspaper. Since then, motor oil, yard waste and mixed paper have been added. City Council and Planning Commission meetings are televised live on the City's cable television government access channel 26. In addition, this channel carries a 24-hour video bulletin board on city services, activities and events.

    Job Description

    Description

    Join a team that values professionalism, innovation, and community partnership in delivering exceptional public safety services. Make a meaningful impact with the Los Altos Police Department—apply today and help shape a safer tomorrow.

    ABOUT THE DEPARTMENT

    The Los Altos Police Department is a progressive, community-focused organization committed to delivering high-quality public safety services to a population of 31,625 residents. With 32 sworn officers and 17 professional staff members the core divisions include Patrol, Investigations, Traffic, 911 Communications, Records and Property and Evidence, with specialized units such as SWAT and Canine Handler. The department takes pride in its dedication to community-oriented policing and its continued efforts to serve with professionalism, integrity, and excellence.

    ABOUT THE POSITION

    The Records Specialist position offers an exciting opportunity to contribute to the essential administrative and records support to the Police Department. As a point of contact for the public and maintaining accurate law enforcement records, this position responds to public inquiries, processes and enters police reports, operates office equipment and computer systems, and prepares reports for minor incidents. The Records Specialist researches and releases authorized information in compliance with state laws and court orders and supports department personnel with records-related requests.

    IDEAL CANDIDATE

    The ideal candidate is a detail-oriented and professional individual with strong communication and interpersonal skills, capable of interacting courteously with the public in both routine and high-stress situations. They demonstrate accuracy and discretion when entering and researching sensitive law enforcement data and are comfortable handling confidential information in compliance with legal requirements. The successful candidate is highly organized, able to manage court-related documentation, warrants, and subpoenas, and can effectively coordinate with internal staff, courts, and external agencies. They remain calm under pressure, exercise sound judgment, and consistently provide reliable administrative support to police operations. Strong communication skills, sound judgment, and proficiency in standard office software tools are essential.

    RECRUITMENT PROCESS

    This position will remain open until closing on February 25, 2026 at 5:00PM with a first review of applications on February 11, 2026. This recruitment will be used to fill the current vacancy and may also be used to establish an eligibility list for future vacancies in this or similar classifications. The selection process will consist of an evaluation of each applicant's training and experience based on the application materials. Candidates whose backgrounds best match the position requirements may be invited to participate in the selection process.

    Due to the sensitive nature of the information handled in this position, the final candidate(s) will be required to successfully complete a comprehensive pre-employment background investigation, a polygraph and psychological examination prior to appointment.

    Examples of Duties

    Management reserves the right to add, modify, change, or rescind the work assignments of different positions and to make reasonable accommodations so that qualified employees can perform the essential functions of the job.
    • Responds to inquiries by the general public with information on police services and procedures.
    • Enters data from various police reports.
    • Researches and supplies various information and reports to authorized persons other than department personnel as permitted by law.
    • Prepares cases for filing with the court or District Attorney’s Office, coordinates service of subpoenas on public and department personnel, maintains departmental forms supply as assigned.
    • Sends warrant notification letters to offenders. Confirms and verifies warrant information with other agencies. Ensures warrants received from court are complete and accurate.
    • Uses interpersonal skills in dealing with irate persons and emergency situations.


    Please click here to review the full description of the Records Specialist .

    Minimum Qualifications

    EXPERIENCE AND EDUCATION:

    Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be:

    EXPERIENCE:
    • One year of full-time clerical experience and customer service

    EDUCATION:
    • Training and experience equivalent to graduation from high school

    KNOWLEDGE OF:

    Basic English and arithmetic; City and Police Department policies, procedures and services; types, sources and the nature of police records.

    SKILL AND ABILITY TO:

    Accurately type 40 words per minute; maintain a wide variety of records related to police services; courteously and tactfully relate to the public and law enforcement personnel; process related police matters such as receive bail money, schedule court dates, etc.

    Supplemental Information

    PHYSICAL DEMANDS AND WORK ENVIRONMENT

    Occasional heavy and unpredictable workloads. Must possess mobility to work in a standard office setting and use standard office equipment, including a computer. Vision to read printed materials and a computer screen, and hearing and speech to communicate in person, and over the telephone. This is primarily a sedentary office classification although standing and walking between work areas may be required. Finger dexterity is needed to access, enter, and retrieve data using a computer keyboard, typewriter keyboard, or calculator and to operate standard office equipment. Positions in this classification occasionally bend, stoop, kneel, reach, push, and pull drawers open and closed to retrieve and file information. Employees must possess the ability to lift, carry, push, and pull materials and objects up to 25 pounds.

    EQUAL OPPORTUNITY EMPLOYER

    The City of Los Altos is an equal opportunity employer and does not discriminate in employment on the basis of a person’s race, religious creed, color, national origin, ancestry, mental or physical disability, medical condition, marital status, sex, age or sexual orientation. Candidates with a disability, which may require special assistance in any phase of the application or testing process, should advise City of Los Altos upon submittal of application. Documentation of the need for accommodation must accompany the request.

    LIMITATIONS AND DISCLAIMER

    The above job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. All job requirements are subject to possible modification to reasonably accommodate individuals with disabilities. Some requirements may exclude individuals who pose a direct threat or significant risk to the health and safety of themselves or other employees.

    Closing Date/Time: 2/25/2026 5:00 PM Pacific

    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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Government Training Jobs: Empowering the Next Generation of Public Servants

Government Training Jobs: Empowering the Next Generation of Public Servants
 

Introduction

The federal government offers a diverse array of education and job training programs across various departments and agencies. These roles cater to different skill sets and interests, providing opportunities for professionals from various backgrounds.

Free to explore the opportunities here, you can find a position that not only utilizes your skills but also allows you to contribute meaningfully to the development of our nation's public workforce. The world of government training jobs is vast and full of potential – your perfect fit might be just around the corner!

 

Qualifications and Skills Required

Securing a government training position requires a blend of education, experience, and specific skills. While requirements may vary depending on the role and agency, there are common qualifications sought after in government training jobs.

Educational Background

Most government training positions require at least a Bachelor's degree, often in fields such as education, human resources, psychology, or business administration. Some roles may require or prefer a degree related to the specific subject matter being taught. For more advanced positions, a Master's degree may be necessary or give you a competitive edge.

Relevant Experience

Agencies often look for candidates with prior teaching or training experience, a background in instructional design, expertise in curriculum development, and familiarity with adult learning principles. Previous work in the public sector can be a plus, though it's not always required.

Communication Skills

Strong communication skills are essential for effective trainers. You'll need to excel in public speaking, written communication, active listening, and interpersonal communication. These skills will enable you to convey complex ideas clearly and engage with diverse audiences.

Technical Proficiency

Technical proficiency is increasingly important in today's digital age. Depending on the role, you may need skills in e-learning authoring tools, learning management systems, Microsoft Office Suite, video editing software, and data analysis tools. Familiarity with these technologies can set you apart from other candidates.

Adaptability and Continuous Learning

Adaptability and a commitment to continuous learning are vital in this ever-evolving field. Government trainers must stay updated with new technologies and methodologies, adapt to changes in policies and regulations, and be willing to learn new skills and subject matter as needed.

Remember, each position and agency may have unique requirements. Always carefully review job announcements and tailor your application to highlight how your specific qualifications align with the role you're seeking. During the hiring stage, prepare adequately for interviews by accentuating your skills.

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Benefits of Working in Government Training

Embarking on a career in government training offers a unique blend of personal fulfillment and professional advantages. Let's explore the numerous benefits that make this field an attractive choice for many job seekers.

Job Stability and Security

Government positions are known for their stability, offering a level of job security that's often unmatched in the private sector. As a government trainer, you'll enjoy the peace of mind that comes with steady employment, even during economic downturns.

Diverse Work Environment

Government agencies serve a wide range of communities, fostering a diverse and inclusive work environment. You'll have the opportunity to collaborate with colleagues from various backgrounds, enriching your professional experience and personal growth.

Meaningful Impact

Perhaps one of the most significant benefits is the chance to make a real difference. Your work as a government trainer directly contributes to:

  • Improving public services

  • Enhancing government efficiency

  • Shaping policies that affect millions of lives

Clear Career Progression

Government jobs often have well-defined career paths with opportunities for advancement. As you gain experience and expertise, you can move up to senior training roles, management positions, or even transition to different agencies with the right contact.

Retirement Benefits

Government jobs are renowned for their excellent retirement benefits. You'll have access to pension plans and retirement savings options that can provide financial security long after your working years.

From job security to the opportunity for meaningful impact and continuous growth, government training positions provide a fulfilling career path for those passionate about education and public service.

 

Conclusion

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As you consider your career options, remember that a role in government training will create the opportunity to shape the future of our public workforce and contribute to the efficient operation of our nation's services. Whether you're just starting your career or looking for a change, the world of government training jobs awaits with open arms.

Your skills, passion, and dedication could be the key to empowering the next generation of public servants. Explore the opportunities available in government training today and embark on a career path that offers both personal satisfaction and professional growth. The future of government training - and the positive change you can bring to public service - starts with you.

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