City of San Pablo City of San Pablo
Dec 20, 2017Full Time
DEFINITION Under direction of the Chief of Police (or designee), manages, plans, schedules, organizes, supervises, reviews and evaluates the work of the Support Services Division of the San Pablo Police Department. Responsibilities include managing the department's records and communications function, assisting with the department's budgeting and purchasing activities and coordinating the maintenance of the police building and vehicle fleet; this further includes performing those duties requiring an extensive knowledge of problem analysis, complex office and police records functions, and performing other related work, as required. EXAMPLES OF DUTIES: Duties are illustrative only and not all inclusive, and may vary by individual assignment. Essential: Plans, schedules, organizes, assigns, reviews and evaluates the work of assigned civilian and volunteer staff. Ensures coverage of staff for all shifts and assignments as it relates to support functions. Provides for the training of staff in work procedures and for their professional development as it relates to support functions. Oversees the provision of such functions as Records, and Volunteer services. Directs and coordinates departmental record retention, sealing, purging, and destruction pursuant to court order, state law, and/or city process. Recommends selection, disciplinary and other personnel decisions; counsels employees and administers discipline as required as it relates to support functions. Ensures the day to day functioning of the department’s Records Management, and could be assigned to assist or oversee the functioning of Computer Aided Dispatch, Mobile Automated Field Reporting systems, data message switches, telephone system(s), CLETS systems, link to the Contra Costa County Criminal Records Information Management System (CRIMS), and automated license plate reader systems, etc. Interprets laws, codes, policies and procedures to staff; ensures legality and consistency of application as it relates to support functions. Assists with the development of goals, objectives, policies, procedures and work standards for the department as it relates to support functions. Assists with development and administration of the department budget; prepares and reviews grant requests and assists in the administration of grant funds as it relates to support functions. Oversees personnel selection procedures, including conducting interviews and background investigations as it relates to support functions. Develops cooperative working relationships and mutual aid agreements with representatives of other local public safety departments as it relates to support functions. Works closely with public and private groups and individuals to explain or coordinate proposed programs; responds to citizen concerns or inquiries regarding police services; responds to inquiries from the media. Coordinates the work of the Support Services Division and the department with that of the other Police Department Divisions, other City departments, outside agencies, citizen groups, the courts and the media. Monitors legal, regulatory, technological and societal changes and court decisions that may affect the work of the department; recommends equipment acquisition, training programs and procedural changes to ensure retention of qualified staff and the provision of services to the community in an effective, efficient and economical manner, as it relates to support functions. Important: Perform other duties of a similar nature or level and as assigned. Physical Requirements: Must maintain physical standards, including mobility and physical strength to operate standard office, dispatch, information technology, and telephone equipment. Must be able to accurately and quickly view or hear information presented on a computer, over the telephone, or in person and relay pertinent information to others in person, over the telephone, by computer. Hearing and speech must be sufficient to communicate individually and before groups. Mental Requirements: The work requires a combination of the following mental requirements depending upon a given task, on a given day: abstract variables; interpreting, talking, comprehending, and following instructions; standard problems; detailed uninvolved instructions; one or two-step instructions; simple to complex- reading, writing, and math skills, spatial; clerical; forming, synthesizing, coordinating, analyzing, compiling, computing, comparing, mentoring, negotiating, instructing, supervising, persuading, speaking-signaling, serving, helping; setting-up; precision work; operating; driving; manipulation; tending; handling; performing simple, repetitive tasks to varied, complex tasks; maintaining work pace; influencing other people; relating to other people; generalizing; evaluating; responsibility for direction. Work Environment: Work is performed indoors in an office or communications center environment; sustained posture in a seated position for prolonged periods of time; willingness to work odd or unusual hours, nights, weekends and holidays when required.