City of San Pablo City of San Pablo: City Hall, San Pablo Avenue, San Pablo, CA, USA
Jun 06, 2018Full Time
DUTIES : Duties may include but are not limited to the following: Essential Compose routine correspondence not requiring the department head’s personal attention. Maintain appointment schedules and calendars. Act as a receptionist, screen calls and visitors, and refer inquiries as appropriate; respond to complaints and requests for information regarding the intent of instructions, precedents and regulations. Participate and assist in the administration of the department; prepare comprehensive reports, compile annual budget requests, and recommend expenditure requests for designated accounts. Take and transcribe dictation from shorthand notes or transcribing machine recordings. Recommend organization or procedural changes affecting clerical activities. Relieve the department head of routine personnel, budget, payroll and purchasing duties. May serve as a back-up for other clerical staff as necessary. Research, compile, and analyze data for special projects and various reports. Initiate and maintain a variety of files and record for information such as payroll, attendance, budget, production and cost records; maintain manuals and update resource materials. Make appointments and arrange travel, conferences and meetings. May serve as Secretary to a board of commission, preparing the agenda, assembling background materials, and taking minutes of the meeting. May supervise, train, and evaluate subordinates. Important Perform related duties as assigned.