Operations and Projects Analyst

Job Description

Job Summary

Working under the general supervision of the Associate Vice President for Student Equity and Belonging, the Operations and Special Projects Analyst supports the coordination of administrative operations, budget and personnel processes, divisional communications, special projects, events, and assessment activities across the SEB portfolio.

The incumbent performs a variety of analytical, budgetary, and operational functions to support effective decision-making and ensure compliance with university, division, and funding-source requirements. Responsibilities include monitoring and reconciling budgets across multiple accounts and funding sources; preparing financial reports and projections, assisting managers with budget planning and resource allocation and identifying operational efficiencies.

The incumbent supports departmental communications, programs, events and special initiatives. This includes reporting of operational and assessment data, coordination of office operations, records management and preparation of reports, analyses, and recommendations that support operational effectiveness and strategic planning.

Key Responsibilities

• Analyze financial resources and develop recommendations to support budget planning, resource allocation, and strategic decision-making across the Student Equity and Belonging portfolio.
• Collaborate with department leaders to develop and manage annual budgets across multiple funding sources, ensuring alignment with divisional priorities and available resources.
• Develop and maintain financial management processes, budget tracking tools, and reporting systems that support effective fiscal oversight, compliance, and decision-making.
• Prepare and analyze financial reports, budget projections, spending trends, and fund balances; provide recommendations regarding resource allocation and fiscal planning.
• Monitor and reconcile financial activity, including purchasing card transactions, accounts payable and receivable, procurement transactions, and other fiscal records, ensuring compliance with university policies, internal controls, and funding requirements.
• Research and resolve financial discrepancies, conduct audits and reconciliations, and recommend corrective actions to maintain accurate records and regulatory compliance.
• Prepare ad hoc reports, analyses, presentations, and other materials to support strategic planning, assessment, and executive decision-making.
• Coordinate personnel transactions, recruitment activities, employee appointments, and onboarding processes in accordance with university policies and procedures.
• Monitor personnel actions, position funding, vacancy status, and recruitment timelines to support workforce planning, operational continuity, and compliance requirements.
• Maintain the Student Equity and Belonging operational calendar and support the coordination of departmental activities, initiatives, and administrative operations.
• Serve as a liaison with Facilities Development and Operations (FD&O), Information Technology (IT), and other campus service units.
• Maintain technology inventories, equipment records, departmental files, and other administrative resources in accordance with university policies and procedures.
• Maintain departmental websites, digital resources, and campus-facing information to ensure accuracy, accessibility, and timely communication.
• Prepare reports, summaries, dashboards, and other materials related to departmental activities.
• Monitor project and event budgets, expenditures, and outcomes; identify issues and recommend adjustments to better meet objectives.
• Prepare project and event documentation, status updates, reports, and recommendations to support continuous improvement and achievement of objectives.
• Support the assessment practices, data collection, and continuous improvement efforts across Student Equity and Belonging departments.
• Compile, analyze, and prepare assessment reports, program outcomes, dashboards, and related data to support planning, accountability, and decision-making.

Required Qualifications

• A bachelor's degree and/or equivalent training.
• Administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, or programs.

Knowledge, Skills & Abilities

• Knowledge of or ability to quickly learn university organizational structures, administrative processes, policies, and procedures.
• Knowledge of or ability to quickly learn and apply applicable federal, state, CSU, and SJSU laws, regulations, policies, and procedures.
• Knowledge of or ability to quickly learn university financial, human resources, student information, and workflow management systems.
• Knowledge of budgeting, financial management, and basic accounting principles.
• Knowledge of project management and administrative operations.
• Demonstrated organizational, planning, and prioritization skills with the ability to manage multiple assignments and competing deadlines.
• Strong oral, written, and interpersonal communication skills.
• Excellent customer service, consultation, and relationship-building skills.
• Proficiency with standard office software applications, including word processing, spreadsheets, database reporting tools, and presentation software.
• Ability to analyze financial, operational, and administrative information and develop recommendations to support effective decision-making.
• Ability to analyze operational processes, identify improvement opportunities, and develop practical solutions.
• Ability to exercise sound judgment, maintain confidentiality, and appropriately handle sensitive information and communications.
• Ability to work independently, take initiative, and make decisions within established guidelines.
• Ability to establish and maintain effective working relationships with students, faculty, staff, administrators, and external partners from diverse backgrounds.
• Ability to coordinate projects, manage multiple priorities, and achieve results in a fast-paced environment.
• Ability to research, interpret, develop, implement, and evaluate policies, procedures, and administrative practices.
• General awareness of emerging technologies, including artificial intelligence (AI), and a willingness to develop skills in their appropriate, responsible, and ethical use in a higher education environment, consistent with institutional policies and practices.
• Ability to communicate with constituents in a professional and respectful manner.

Preferred Qualifications

• Experience working with core office systems, calendaring, and databases.
• Experience planning large events or projects.
• Experience tracking multiple budgets and accounts.
• Customer service experience in a higher education environment.

Compensation

Classification: Administrative Analyst/Specialist - Non-Exempt
Anticipated Hiring Range: $4,799/month - $5,195/month (Step 1 - Step 5)
CSU Salary Range: $4,799/month - $6,992/month (Step 1 - Step 20)

San José State University offers employees a comprehensive benefits package typically worth 30-35% of your base salary. For more information on programs available, please see the Employee Benefits Summary .

Application Procedure

Click Apply Now to complete the SJSU Online Employment Application and attach the following documents:

• Resume
• Letter of Interest

All applicants must apply within the specified application period: August 17, 2026 through September 1, 2026. This position is open until filled; however, applications received after screening has begun will be considered at the discretion of the university.

Contact Information

People and Culture
jobs@sjsu.edu

CSU Vaccination Policy

The CSU strongly recommends that all individuals who access any in-person program or activity (on- or off-campus) operated or controlled by the University follow COVID-19 vaccine recommendations adopted by the U.S. Centers for Disease Control and Prevention (CDC) and the California Department of Public Health (CDPH) applicable to their age, medical condition, and other relevant indications and comply with other safety measures established by each campus. The system wide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ and questions may be sent to jobs@sjsu.edu .

Additional Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. SJSU will issue a contingent offer of employment to the selected candidate, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was offered the position on a contingent basis.

The standard background check includes: criminal check, employment and education verification. Depending on the position, a motor vehicle and/or credit check may be required. All background checks are conducted through the university's third party vendor, Accurate Background. Some positions may also require fingerprinting. SJSU will pay all costs associated with this procedure. Evidence of required degree(s) or certification(s) will be required at time of hire.

SJSU IS NOT A SPONSORING AGENCY FOR STAFF OR MANAGEMENT POSITIONS. (e.g. H1-B VISAS)

All San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Incumbent is also required to promptly report any knowledge of a possible Title IX related incident to the Title IX Office or report any discrimination, harassment, and/or retaliation to the Office of Equal Opportunity.

Education Code 89521 Requirements: Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act and Campus Housing Fire Safety Notification:

Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the Annual Security Report (ASR) is also now available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Security-Report.pdf. The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and Sexual Assault prevention information, and information about drug and alcohol prevention programming. The ASR also contains statistics of Clery crimes for San José State University locations for the three most recent calendar years. A paper copy of the ASR is available upon request by contacting the Office of the Clery Director by phone at 408-924-1501 or by email at clerycompliance@sjsu.edu .

Pursuant to the Higher Education Opportunity Act, the Annual Fire Safety Report (AFSR) is also available for viewing at https://www.sjsu.edu/clery/docs/SJSU-Annual-Fire-Safety-Report.pdf . The purpose of this report is to disclose statistics for fires that occurred within SJSU on-campus housing facilities for the three most recent calendar years, and to distribute fire safety policies and procedures intended to promote safety on Campus. A paper copy of the AFSR is available upon request by contacting the Housing Office by phone at 408-795-5600 or by email at uhs-frontdesk@sjsu.edu .

Campus Security Authority - In accordance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act) and CSU systemwide policy, this position is subject to ongoing review for designation as a Campus Security Authority. Individuals that are designated as Campus Security Authorities are required to immediately report Clery incidents to the institution and complete Clery Act training as determined by the university Clery Director.

Equal Employment Statement

San José State University is an equal opportunity employer. The university prohibits discrimination based on age, ancestry, caste, color, disability, ethnicity, gender, gender expression, gender identity, genetic information, marital status, medical condition, military status, nationality, race, religion, religious creed, sex, sexual orientation, sex stereotype, and veteran status. This policy applies to all San José State University students, faculty, and staff, as well as university programs and activities. Title IX of the Education Amendments of 1972, and certain other federal and state laws, prohibit discrimination on the basis of sex in all education programs and activities operated by the university (both on and off campus). Reasonable accommodation is made for applicants with disabilities who self-disclose. San José State University employees are considered mandated reporters under the California Child Abuse and Neglect Reporting Act and are required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Advertised: Aug 17 2026 Pacific Daylight Time
Applications close: