Administrative Services Officer, LACERA (Budget and Vendor Management)

Job Description

POSITION INFORMATION

This examination will remain open until the needs of LACERA are met and may close without prior notice.

TYPE OF RECRUITMENT: Open Competitive Opportunity - We welcome applications from anyone.

EXAMINATION INFORMATION: Examination Number: 9-0410-H, Job Bulletin Number: 26-13

FILING PERIOD: The application filing period will begin on Tuesday, September 15, 2026 - Continuous. We will keep accepting applications until the position is filled.
The application window may close unexpectedly once we have enough qualified candidates.

COMPENSATION: $10,091.74 - $15,274.68 Monthly. This position is subject to the provisions of LACERA's Management Appraisal and Performance Program (MAPP).

BENEFITS: LACERA offers a comprehensive benefits package including a cafeteria benefit plan (14.5% - 17% of monthly base salary), annual leave, a defined benefit retirement plan, a Savings Plan (401(k)) and Deferred Compensation Plan (457), both of which are eligible for an employer matching contribution of up to 4%, 13 paid holidays per year, tuition reimbursement, a hybrid work schedule, and a rideshare program.

ABOUT LACERA:

The Los Angeles County Employees Retirement Association (LACERA) administers and manages the $93+ billion retirement fund for the County of Los Angeles. We provide retirement, disability, and death benefits to eligible County Employees and their Beneficiaries, and collect, deposit, invest, and manage retirement funds collected from the County, Outside Districts, and County Employees. LACERA is one of the largest county retirement associations in the United States with over 194,000 members. Our Membership is comprised of individuals from a diverse range of careers, age groups, and ethnicity - all contributing to the greater welfare of Los Angeles County. LACERA also manages the $4.5 billion OPEB Master Trust whose purpose is to pre-fund OPEB Program medical, dental, and vision benefits for participating employers.
LACERA is located in Gateway Plaza at 300 North Lake Avenue in the beautiful City of Pasadena. The building is easily accessible from the Foothill Freeway (210) and the Metro Lake Station. We offer convenient free parking for staff members in our secure structure adjacent to the building in addition to a robust rideshare program providing commuting alternatives such as ride-matching, vanpool, carpool, parking services and more. Prioritizing health, well-being, and sustainability, Gateway Plaza is a Class “A” office building, LEED Gold Certified and EPA Energy Star Certified. With a Walkability Score of 91, LACERA staff members easily enjoy the approximately 150 shops, food, and dining options that makeup the popular South Lake Avenue District.

Our members dedicate their careers contributing to the welfare of Los Angeles County. For their service, the County contributes to their promised benefits, and LACERA is dedicating to serving them in return throughout their career and their life afterwards.

Our Core Values: I ACT (Integrity, Inclusivity, Innovation, Accountability, Collaboration, and Transparency), serve as our cultural guide and foundation in meeting our mission. As a member-focused government agency, we abide by our core values to ensure the public trust, operate efficiently and cost effectively, and provide our members with their promised benefits.

ABOUT

ABOUT THE POSITION:

LACERA is seeking an experienced administrative leader to serve as the Administrative Services Officer over Budget and Vendor Management within the Administrative Services Division. This position is part of the Administrative Services Division Management Team and provides both technical and administrative supervision to administrative generalists and specialized staff across the Budget Unit and Vendor Management (Procurement and Contract) functions.
Reporting to the Division Manager, this position serves as LACERA’s primary administrative control function for fiscal discipline and operational integrity across the enterprise. The Administrative Services Officer — Budget & Vendor Management coordinates and manages LACERA’s overall budget processes related to the LACERA Administrative Budget, the LACERA Retiree Healthcare Budget, and the Other Post-Employment Benefits (OPEB) Budget, and oversees enterprise-wide procurement, contract administration, and vendor compliance.

Our ideal candidate is innovative, motivated, and passionate about taking Administrative Services to the next level — an experienced professional excited to head teams charged with developing and monitoring a $150 million budget and managing the organization’s procurement and vendor relationships. This position influences and interacts with all levels, from line staff to our highest-level executives.
ADMINISTRATIVE SERVICES OFFICER ROLE:

• Provides leadership, direction, and guidance to assigned staff and functional teams; establishes priorities, monitors performance, supports employee development, and ensures work is aligned with organizational goals, service standards, fiscal controls, and compliance requirements.
• Coordinates and manages LACERA’s Administrative Budget, Retiree Healthcare Budget, and OPEB Budget, including development, monitoring, and fiscal controls for a $150 million enterprise budget.
• Develops budget policy recommendations, guidelines, and preparation instructions; conducts a full range of complex and sensitive studies and analyses related to budget development and management.
• Collects and prepares data; develops financial forecasts, trend reports, and budget justifications; makes recommendations regarding resource allocation.
• Oversees procurement, contract administration, and vendor compliance, including developing policies and processes across the entire contract lifecycle, scopes of work, evaluating proposals, and managing vendor performance against contractual terms.
• Facilitates the development and maintains a robust risk management strategy to identify, assess, and mitigate risks associated with LACERA projects,
• Ensures audit readiness and maintains internal controls across administrative and fiscal functions.
• Serves as the primary liaison for budget-related board and executive reporting; prepares and delivers recommendations and presentations to LACERA’s Executive Office and Boards.
• Plans, organizes, and supervises the work of the Budget Unit and Vendor Management staff; establishes and monitors service delivery standards.
• Tracks performance and supports operational continuity across assigned functions.
• Coordinates and facilities cross-functional subject matter experts through ERP-related activities, including requirements gathering, system evaluation, configuration support, user adoption, process integration, training development, and ongoing syste m use.

TEAMS AND FUNCTIONS SUPERVISED:
This position directs two functional teams: the Budget Unit (Supervising Administrative Assistant II, Administrative Services Analyst III, and Administrative Services Analyst II) and Vendor Management (Supervising Administrative Assistant II), which includes Procurement (Procurement Assistants II and Procurement & Supply Clerks) and Contract administration (Administrative Services Analysts III and II).
VACANCY INFORMATION:
There is currently one (1) vacancy in the Administrative Services Division over Budget and Vendor Management. The resulting eligible register for this examination may be used to fill both current and future vacancies throughout the Administrative Services Division.
The Administrative Services Officer position is an exempt position as defined by the Fair Labor Standards Act and is not eligible for overtime.

WORK SCHEDULE:
Work Schedule: This position works a 5/40 schedule (e.g. an eight (8) hour day, Monday through Friday). LACERA offers a hybrid work environment.

EXAMPLES OF ESSENTIAL JOB FUNCTIONS

To view the complete job description for this classification, please view here Administrative Services Officer, LACERA.

REQUIREMENTS

REQUIREMENTS TO QUALIFY:
Five (5) years of experience in a general administrative staff or specialized staff capacity analyzing and making recommendations for the solution of problems of organization, systems and procedure, program, facility planning, budget, or risk management.

-OR-

Two (2) years of experience at the level of Administrative Services Analyst III, LACERA *

* Experience at the level of Administrative Services Analyst III, LACERA includes independently analyzing and resolving complex administrative and operational issues that affect organizational programs and services. This experience typically includes developing recommendations, leading projects, and supporting management in areas such as budgeting, policy implementation, and program administration.

SPECIAL REQUIREMENT INFORMATION:
You may still qualify even if your job title isn’t exactly the same as the one listed. What matters is that your experience is at a similar level, meaning your job involves similar responsibilities, requires comparable skills and knowledge, and takes place within a similar organizational structure. Please provide a clear explanation of your experience to demonstrate that it is at the appropriate level.

OTHER REQUIREMENTS:
Applicants must be able to perform the essential functions of this classification, with or without a reasonable accommodation.

PHYSICAL CLASS II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

WITHHOLD INFORMATION:
No withhold will be allowed. Required experience and education must be fully met at the time of filing and clearly indicated on the application.

ADDITIONAL INFORMATION

DESIRABLE QUALIFICATIONS:

To receive credit for the desirable qualifications below, your application must clearly describe your experience.

• Demonstrated experience supervising or leading staff, including assigning work, providing guidance, evaluating performance, and supporting employee development.
• Demonstrated experience developing, monitoring, and controlling budgets, including conducting cost analyses, preparing budget justifications, and making recommendations regarding resource allocation.
• Demonstrated experience administering contracts or procurement activities across the entire contract lifecycle, including developing scopes of work, evaluating proposals, managing vendor performance, and ensuring compliance with contractual terms.
• Demonstrated experience analyzing complex administrative, financial, or operational data, identifying issues or trends, and formulating sound, data-driven recommendations.
• Demonstrated experience leading administrative, operational, or management analysis projects, including planning, conducting studies, evaluating findings, and developing recommendations to improve organizational effectiveness.
• Demonstrated experience supporting audit readiness and maintaining internal controls across administrative or fiscal functions.
• Demonstrated experience advising executive leadership or management on administrative, financial, operational, or strategic matters.
• Demonstrated experience preparing written reports, policies, or recommendations for management or executive audiences.
• Demonstrated ability to manage multiple projects or assignments simultaneously, prioritize competing demands, and meet deadlines while maintaining accuracy and quality of work.
• Demonstrated experience in the selection, implementation, use, and training on budgeting and procurement technologies such as an ERP System.
• Certified Third Party Risk Assessor.
• Certified in Public Financial Management.

To receive credit for the above desirable qualifications, your application must clearly describe your experience.

KNOWLEDGE OF: Policies and procedures related to budget and procurement; correct English usage, grammar, spelling, punctuation and vocabulary; interpersonal skills using tact, patience, and courtesy; customer service skills; principals and applications of the Microsoft Office Applications including Word, Power Point and Excel.

ABILITY TO: Learn and interpret specific rules, laws and policies and apply them in a variety of procedural situations; effectively manage staff; perform effective decision making that includes accurate situation analysis and ability to adopt an effective course of action; exercise initiative and independent judgment within defined policies and procedures; communicate clearly and effectively, orally and in writing; establish and maintain effective relationships with public and with other staff internally and externally; understand and follow oral and written directions; provide leadership; work with minimum supervision; plan and organize their work and the work of others; make presentations to governing body; and operate a personal computer utilizing Microsoft applications such as Word and Excel.
EXAMINATION CONTENT:
.
Part I: A qualifying evaluation of training and experience based upon application information, desirable qualifications, and supplemental questionnaire. This assessment type will evaluate the training, experience, and education you list on your application and supplemental questionnaire and assign a score based on a standardized scoring system
Applicants must receive a passing score of 70% or higher on Part I to proceed to Part II.

Only the most highly qualified applicants as determined under Part I will be invited to continue in the examination process under Part II.

Part II: An Appraisal (Oral) Interview weighted 100%.

The appraisal interview will assess the applicant's knowledge, experience, and general ability to perform the essential functions of the position.

The appraisal interview may assess the following competencies and qualifications:

• Administrative management and organizational analysis
• Budget development, financial management, fiscal control, and resource allocation
• Procurement, contract administration, and vendor management
• Risk management, internal controls, and audit readiness
• Strategic planning, program evaluation, and organizational effectiveness
• Analysis of complex administrative, financial, and operational issues
• Leadership, supervision, and staff development
• Executive advisement, collaboration, and stakeholder partnership
• Written communication, report preparation, and policy development
• Oral communication and presentation skills
• Compliance with applicable laws, regulations, and governance requirements
• Exercise of independent judgment and decision making
• Project management and coordination of multiple priorities
• Business continuity, emergency preparedness, and operational resilience

Applicants must receive a passing score of 70% or higher on the assessment to be added to the eligible register.

Passing this examination and being placed on the eligible register does not guarantee an offer of employment. Candidates who are determined eligible for hire under the Los Angeles County Civil Service Rules may be invited to participate in a selection process, which may include one or more selection interviews and/or other job-related assessments.
EXAMINATION NOTIFICATIONS
All notifications including invitation letters will be sent electronically to the email address provided on the application. It is important that you provide a valid email address.

Please add snorton@lacera.gov , and info@governmentjobs.com , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Test scores/results cannot be given over the telephone.

DO NOT select "Off" under Email Preferences within your profile or click "Unsubscribe" on our notices if you would like LACERA to notify you regarding your application status, test schedules, and other important information pertaining to your candidacy for this position.

LACERA will not consider claims of not viewing or receiving notification to be a valid reason for late test administration or rescheduling of a test component.

Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records. To ensure that our emails are filtered into your "junk" or "bulk" folder, please add governmentjobs.com and lacera.gov to your list of trusted senders.
ELIGIBLE INFORMATION
Applicants who passed the assessment are placed on an eligible register in the order of their score group for a period of twelve (12) months. Applications will be processed as they are received and added to the list accordingly.

APPLICATION AND FILING INFORMATION
Application must be submitted online. Applicants can check the status of their applications at any time by logging into their account on www.governmentjobs.com.

We only accept applications filed online. Applications submitted by U.S. mail, fax, email, or in person are not accepted. Apply online by clicking on the “Apply” button at the top of this posting. This website can also be used to get application status updates.

Please fill out the application completely. Provide relevant job experience including employer’s name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements, class specification, or Desirable Qualifications as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

Applications submitted without complete work history and supplemental questions completed in their entirety will be rejected as incomplete. “See application,” “See resume,” or copying and pasting work experience is not sufficient or qualifying.

Resumes will not be accepted in lieu of the completed application or supplemental questionnaire.
EDUCATION:
In the space provided for education, include the names and addresses of schools attended, and number of credits, degree, and/or certificate(s) earned.

To receive credit for your education, include a legible copy of all relevant official documents, including your diploma, transcript, or letter/certificate from an accredited institution, or email it to snorton@lacera.gov or humanresources@lacera.gov within ten (10) calendar days of filing your application. The document should show the date the degree was conferred and be in English. If not in English, then translation is required. International degrees must be evaluated for equivalency to U.S. standards if not listed in the International Handbook of Universities or World Higher Education Database. Documents marked as unofficial will not be accepted.

We do not accept password-protected documents. Ensure documents are unlocked before attaching to your application or sending them to the exam analyst. Please include the examination title and number on the documentation. Failure to provide the appropriate documentation may result in your application being rejected as incomplete and will be removed from consideration.
ACCREDITATION INFORMATION:
Accredited institutions are those listed in publications of regional, national or international accrediting agencies. Publications such as American Universities and Colleges and International Handbook of Universities are acceptable references. Also acceptable, if appropriate, are degrees that have been evaluated and deemed to be equivalent to degrees from United States accredited institutions by an academic credential evaluation agency recognized by The National Association of Credential Evaluation Services (NACES) or the Association of International Credential Evaluators, Inc. (AICE)

WORK EXPERIENCE:
Your employment history should be listed in order beginning with the most recent.

For each job held, provide the name and address of your employer, your job titles, beginning and end dates, description of work performed, salary earned, and reason for leaving.

If you have worked in more than one position for one employer, please list each job title and/or area of assignment separately to demonstrate your experience in various assignments/occupational areas.

Part-time experience will be evaluated based on its fractional equivalent of a 40-hour workweek. All required experience must be paid.
All required experience must be paid.

This position may require working evenings, weekends, and holidays.

TO APPLY ONLINE GO TO: www.lacera.gov and click on the Careers link, or www.governmentjobs.com/careers/lacera . Faxed, emailed, or hard copy (paper) applications will not be accepted.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES

For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

Candidate(s) who complete examination process with acceptable results will be considered by the Department hiring authority. Upon a conditional offer of employment, a comprehensive background investigation will be conducted, which includes verification of experience, and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation.

IMPORTANT NOTE:
Please note that all information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT. Utilizing verbiage from the Classification Specification, Selection Requirements, and/or Desirable Qualifications serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result an INCOMPLETE APPLICATION and you may be DISQUALIFIED. Applications may be rejected at any stage of the examination process.

SPECIAL INFORMATION
Fair Chance Initiative for Hiring Ordinance (FCIHO)
Upon a conditional offer of employment, a comprehensive background investigation may be conducted, which may include verification of experience and/or education, credit history, and fingerprinting through the California Department of Justice and the Federal Bureau of Investigation.

LACERA is a Fair Chance employer. Except for a very limited number of positions, you will not be asked to provide information about a conviction history unless you receive a contingent offer of employment. LACERA will make an individualized assessment of whether your conviction history has a direct or adverse relationship with the specific duties of the job and will consider potential mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records exempted by a valid court order do not have to be disclosed.

Requests for accommodation: humanresources@lacera.gov
Teletype Telephone: (800) 899-4099
Department Contact Name: Sharon Norton
Department Email: humanresources@lacera.gov

The Los Angeles County Employees Retirement Association (LACERA) recognizes excellence and performance by providing comprehensive and competitive benefit programs to its employees. Emphasis is directed toward offering you and your family a variety of benefits that help meet your needs and balance your career with your personal life. The main theme of all of the programs is flexibility.

MegaFlex Benefit Plan - Benefits may be purchased using a tax free monthly benefits allowance of 14.5% - 17% of the Staff Member's monthly salary. If the monthly cost of the benefits selected is less than the monthly allowance, the Staff Member receives the difference as additional taxable pay.

Medical, dental, disability, life and AD&D insurance, annual leave, and health and dependent care spending accounts are available in MegaFlex.

Defined Benefit Retirement Plans - to learn more about these plans, contact us at (800) 786-6464.

Savings Plan (401k) - Optional tax-deferred income plan that includes a County match up to 4% of employee's salary.

Deferred Compensation Plan (457) - Optional tax-deferred income plan that includes a County match of up to 4% of employee's salary.

Leave Time - Instead of traditional sick and vacation leave, employees earn 10 days of annual leave per year and may buy up to 20 additional days of annual leave.

Holidays - 13 days per year.

Bereavement leave

Flexible Spending Accounts - Employees may contribute up to $400 per month tax-free, to Health Care and Dependent Care Spending Accounts. The County contributes $75 per month to the Dependent Care Spending Account.

Rideshare Benefits - Monthly transit subsidy, pass purchase program, monthly vanpool subsidy, commuter choice subsidy.

Tuition Reimbursement subject to availability of funds.

This information is intended to provide a general summary of benefits available to staff members of LACERA and is not legally binding.