Executive Administrative Assistant III - District Attorney Unclassified

Job Description

The Job

San Bernardino County District Attorney's Office is recruiting for an Executive Administrative Assistant III to provide high-level administrative and secretarial support to the Chief of the Bureau of Investigation, Assistant Chief, and Bureau Commanders (currently two, with a third anticipated). This position performs highly responsible and complex duties requiring a high level of confidentiality and discretion in a fast-paced, investigative law enforcement environment, supporting multiple executive-level supervisors simultaneously.

Key responsibilities will include:

• Composing written correspondence, reports, and budget justifications; preparing summaries of investigative activity, legislative updates, and administrative findings for command staff review.
• Facilitating day-to-day Bureau operations, including typing letters, reports, agenda items, and technical material from notes, drafts, or recorded dictation.
• Serving as liaison between the Chief, Assistant Chief, Commanders, other DA divisions, allied law enforcement agencies, and the public in situations requiring tact, judgment, and discretion.
• Screening mail, calls, and visitors - including sensitive law enforcement and personnel matters - to determine urgency and appropriate routing.
• Coordinating calendars, meetings, and travel arrangements across multiple command-level supervisors with competing priorities.
• Handling, maintaining, and safeguarding confidential peace officer personnel files and related records protected under the Public Safety Officers Procedural Bill of Rights Act (Government Code §§ 3300-3313) and Penal Code § 832.7, ensuring restricted access, proper storage, and appropriate handling of adverse comments, administrative investigation materials, and other sensitive personnel documentation in accordance with department policy and applicable confidentiality law.
• Maintains strict impartiality and professional boundaries in the performance of duties, and proactively discloses any actual or potential conflicts of interest - including personal or family relationships with Bureau personnel - that could compromise the confidentiality or integrity of command-level deliberations.
• Handling confidential material related to ongoing investigations, personnel actions, and internal Bureau matters with appropriate discretion.

This position serves in the Unclassified Service and at the pleasure of the appointing authority.

To review job-specific benefits, refer to: Summary of Benefits and the Exempt Compensation Ordinance

The County also offers an alternative Modified Benefits Option (MBO) that provides a wage differential.

CONDITIONS OF EMPLOYMENT

Pre-Employment Process: Prior to appointment, applicants must pass a background investigation which includes verification of employment history and education, fingerprinting, physical exam, and drug screening.
Visa Sponsorship: Please note San Bernardino County is not able to consider candidates who will require visa sponsorship at the time of application or in the future.
Work Environment: Incumbents must operate with a high level of confidentiality and discretion when performing job duties.
Travel: Travel throughout the County may be required and employees will be required to make provisions for such transportation.

Minimum Requirements

Experience: Four (4) years of full-time equivalent highly responsible, and complex administrative assistant experience in support of a specified executive-level professional or administrative position(s) operating in a work environment that requires a high level of confidentiality and discretion where duties included collecting and analyzing information, drafting reports based upon data analysis and preparing agendas.

Substitution: Bachelor's in public/business administration, management, behavioral/social science, accounting/finance or other relevant field of study may substitute for one (1) year of the required administrative assistant experience.

IMPORTANT NOTE: General clerical experience is NOT considered qualifying. Qualifying experience is typically equivalent to providing direct support to a specified executive-level professional or administrative position(s ) (e.g., Board Office, County Administrative Office, Chief Executive Officer, Agency Director, Department Head, Division Chief).

Desired Qualifications

The ideal candidate will have:

• Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.
• Excellent verbal and written communication skills.
• Excellent organizational skills and attention to detail.
• Proficiency with Microsoft Office Suite or related software, advanced level in Outlook.
• Ability to manage/support multiple executive level staff calendars.
• Ability to identify solutions to coordinate multiple stakeholders for meetings.
• Highly developed decision making, problem solving, and written communication skills.
  
• In-depth knowledge of modern office practices, methods, and procedures.
  

Selection Process

Application Procedure : T o be considered for this excellent opportunity, please complete and submit the online employment application and supplemental questionnaire by 5:00 pm, Friday, October 9, 2026. Resumes will not be accepted in lieu of the application and/or supplemental questionnaire.

There will be a competitive evaluation of qualifications based on a review of the application and supplemental questionnaire. It is to your advantage to be explicit in your responses on the application and supplemental questionnaire.

To ensure timely and successful submission of your online application, please allow ample time to complete and submit your application before the filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive an onscreen confirmation and an email. We recommend that you save and/or print these for your records. Please note: if you do not receive an onscreen confirmation and an email acknowledging our receipt of your application, we have not received your application.

If you need technical assistance, follow this link to review the Government Jobs online application guide or contact their Toll-Free Applicant Support line at (855) 524-5627. Please note that Human Resources is not responsible for any issues or delays caused by your internet connection, computer, or browser when submitting an application.

Equal Employment Opportunity (EEO) / Americans with Disabilities Act (ADA):
San Bernardino County is an Equal Employment Opportunity (EEO) and Americans with DisabilitiesAct (ADA) compliant employer, dedicated to ensuring equal employment opportunities for allemployees and applicants.

ADA Accommodation:
If you have a disability and need accommodations during the testing process, please submit the Special Testing Accommodations Request Form (Download PDF) within one week of the recruitmentfiling deadline.

Veterans’ Preference: Eligible veterans and their spouses or widows/widowers who are not current County employees may receive additional Veterans' Preference points. For details and instructions on how to request these points, please refer to the Veterans' Preference Policy .

For more important details, review the Applicant Information and County Employment Process .

Exempt Unit-Group D

San Bernardino County offers a range of benefit programs for employees and their eligible dependents. These include health, dental, vision, and life insurance, as well as a variety of other voluntary benefits. Programs and benefit amounts vary and are based on bargaining unit, family size, hire date, plan selection, and number of hours worked.

Please review the appropriate Summary of Benefits * for more information

Refer to the appropriate MOU, contact the County’s Employee Benefits and Services Division at (909) 387-5787 or visit the Employee Benefits website for more detailed information.

*Retirement benefits subject to change.

Closing Date/Time: 10/9/2026 5:00 PM Pacific