Admin Student Intern (Unbenefited, Part-Time)- City Facilities Architectural Services Division

Job Description

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. Visit here to learn more about our One Team Leadership Values and Expectations, including quality and excellent customer service and here to learn more about San José.

The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws. The City of San José is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at 408-535-1285, 711 (TTY) , or via email at CityCareers@sanjoseca.gov .

About the Department

The Public Works Department is currently seeking to fill one (1) Admin Student Intern vacancy in the City Facilities Architectural Services (CFAS) Division.

The Public Works Department provides a wide range of essential services that support the planning, operations, maintenance, and economic development of the City of San José. We are dedicated to delivering these services with excellence, efficiency, and innovation to enhance the quality of life for our community.

The CFAS Division has the primary responsibility for the delivery of capital improvements projects on City properties and provides design and construction services for public buildings, landscape improvements, and capital maintenance projects, including recreational facilities, parks, trails, libraries, public safety facilities, and various cultural facilities.

Position Duties

The Admin Student Intern will be assigned to the CFAS Division’s Admin team. The candidate would contribute to the delivery of capital projects on City properties with the review of invoices, contract change order, and service orders. They will also conduct budgetary review and complete expenditure transfer, liquidations and adjustments. Additionally, the intern would provide general administrative support to the CFAS Division such as ordering office supplies, reviewing and approving timecards, routing documents for signatures, assisting year-end accruals, etc.

Interns must be willing to work up to 16 hours per week. Office hours are generally 8:00 a.m. to 5:00 p.m., Monday through Friday. Work schedules are flexible based on the intern’s class schedule as well as the operational needs of the office.

Duration of Assignment: The initial duration of this assignment is six (6) months. Additional time may be granted based on project needs.

Salary Information: The Public Works Department is currently seeking to fill one (1) part-time unbenefited Undergraduate/Graduate Student Intern in the City Facilities Architectural Services Division. Salary ranges for this classification are:

Student Intern Salary Range - $16.33- $23.33/hourly (unbenefited)

Graduate Student Intern Salary Range - $21.14- $31.22/hourly (unbenefited)

This amount includes an approximate five percent (5%) ongoing non-pensionable pay. Actual salary shall be determined by the final candidates’ qualifications and experience.

Minimum Qualifications

Undergraduate Student Intern: Any combination equivalent to completion of high school and current enrollment in an accredited college or university in undergraduate or graduate program.

Graduate Student Intern: Any combination of training and experience equivalent to completion of a Bachelor's Degree and current enrollment in a Masters degree program from an accredited college or university in business or public administration or closely related field.

Other Qualifications

The ideal candidate will possess the following competencies, as demonstrated in past and current employment history. Desirable qualifications for this position include:

• Enrolled as an Accounting, Finance, Business Administration or a related field undergraduate/graduate student in an accredited college or university.
• Basic understanding of accounting principles, budget concepts, financial statements and reports.
• Proficient in Microsoft Office Suite, especially Excel.
• Strong numerical and analytical skills; high accuracy and attention to detail.
• Ability to follow instructions, procedures, and meet deadlines.

Selection Process

The selection process will consist of an evaluation of the applicant's training and experience based on the application and responses to all the job specific questions. Only those candidates whose backgrounds best match the position will be invited to proceed in the selection process. Additional phases of the selection process will consist of one or more interviews.

If you have questions about the duties of these positions, the selection or hiring processes, please contact Maritza Garcia via email at maritza.garcia@sanjoseca.gov .

Additional Information:

Employment Eligibility: Federal law requires all employees to provide verification of their eligibility to work in this country. Please be informed that the City of San Jose will NOT sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

You must answer all job-specific questions to be considered for this vacancy or your application will be deemed incomplete and withheld from further consideration. Applicants are expected to write their own essays/responses.

Please note that applications are currently not accepted through CalOpps or any other third party job board application system.

This recruitment may be used to fill multiple positions in this, or other divisions or departments. If you are interested in employment in this classification, you should apply to ensure you are considered for additional opportunities that may utilize the applicants from this recruitment.

Please allow adequate time to complete the application and submit before the deadline or the system may not save your application. If your online application was successfully submitted, you will receive an automatic confirmation email to the email address you provided. IF YOU DO NOT RECEIVE THE CONFIRMATION, please email CityCareers@sanjoseca.gov and we will research the status of your application.

AI and the Hiring Process

We recognize that Artificial Intelligence (AI) is becoming part of daily life and can be a valuable tool for learning, research, and professional growth. We encourage candidates to use AI responsibly as a support in preparing application materials, live assessments, and interviews. However, we value authenticity, accuracy and truthfulness. Application responses and interview answers must reflect your own knowledge, skills, and experiences. While AI can supplement preparation, it cannot replace the originality and judgment we look for in our employees. This ensures fairness, transparency, and equity for all applicants in the hiring process.

Part-time positions(less than 40 hours per week) are required to participate in the City’s PTC 457 Deferred Compensation Plan per Federal regulations. Employees are required to contribute 3.75% of gross earning and the City contributes a matching amount of 3.75%. The funds contributed by the City are 100% vested upon initial deferral and will be held in a stability of principal investment. This plan is in lieu of social security and does not include any healthcare benefits or contributions.

Part-time employees may elect to contribute additional retirement savings through the City’s Voluntary 457 Deferred Compensation Plan. Additional Information on both plans can be found on the City’s website.

Closing Date/Time: 10/14/2026 11:59 PM Pacific