Court Operations Associate, Ramsey County, Orders and Judgments

Summary

Court Operations Associate

The Second Judicial District is accepting applications for a Court Operations Associate to work on the Orders and Judgments team in the Civil/Family division. This is a full-time, permanent position, and is located at the Second Judicial District Courthouse, 15W Kellogg Blvd, St. Paul, MN 55102. The Orders and Judgments team handles all orders associated with Civil and Family matters as well as general case processing for Guardianships/Conservatorships.

This is a highly detail-oriented Court Operations Associate position that requires a considerable amount of data entry, and the application of sound, quick, independent judgment. This position requires the ability to effectively manage competing demands simultaneously. A successful candidate must possess competent technical skills, excellent communication, organizational and problem-solving skills, as well as other knowledge, skills, and abilities listed below.

This position may allow for flexible scheduling and remote work.

The Minnesota Judicial Branch is pleased to offer a comprehensive benefits package including medical, dental, and optional benefits and paid vacation, sick leave, and holidays.

Responsibilities

The following are examples of major job duties expected of this position.

• Perform the full scope of varied court clerical work involved in order processing in Civil and Family as well as processing of Guardianships/Conservatorships; utilizing MNCIS (court electronic case processing system), Electronic File and Serve, DocuSign, Microsoft Office Suite, and related computer systems.
• Assure confidentiality in compliance with local, state and federal statutes and court rules.
• Assure completeness and accuracy of court records. Assist Judicial Officers with access to documents or other information from court administration.

Minimum Qualifications

• High school diploma or equivalent
• One (1) year of relevant job experience or greater, which may include but is not limited to customer service, administrative work, office, and clerical work.

Knowledge, Skills and Abilities

• Knowledge of court procedures and policies, laws, legal terminology, and legal factors pertaining to the court.
• Knowledge of appropriate procedures for processing a variety of legal documents and for proper record imaging, maintenance, and retention.
• Ability to adhere to the policies and procedures within Civil, Family, and Guardianships/Conservatorships, particularly applicable rules, statutes, policies, and procedures for access to records and document security.
• Ability to read and comprehend rules, statutes and legal documents of varying type and complexity.
• Ability to communicate effectively and respectfully with a diverse group of court stakeholders, judicial officers, and MJB staff in person, on the telephone, by email, and during courtroom proceedings as needed.
• Ability to handle sensitive and confidential matters and case information appropriately and in compliance with all applicable court rules, policies, and statutes.
• Ability to communicate concisely and clearly, both orally and in writing, as well as understand and follow oral and written instructions.
• Ability to take direction well and maintain a professional and positive attitude through challenging circumstances.
• Ability to perform court work both quickly and accurately and to focus on priority tasks while keeping track of multiple simultaneous duties.
• Ability to learn and utilize electronic tools, including electronic filing, electronic document management, eSignatures, Microsoft Office, ADOBE, and MNCIS.

Preferred Qualifications

• Advanced degree in the legal field such as AAS in Paralegal studies.
• At least six months experience in order processing.
• Work is performed primarily remote, however, there may be times you are required to come onsite. The need to work under pressure in a fast-paced environment while maintaining a calm demeanor and high level of accuracy.

Physical Demands

Work is essentially sedentary with occasional walking, standing, bending, and carrying items up to 25 pounds. Some assignments may require periods of extended sitting, standing or computer use.

Instructions to Apply:

This AFSCME-represented position is posted for bidding and internal/external application simultaneously and will be filled in accordance with the AFSCME contract.

All employment offers are contingent upon satisfactory results of a criminal background check. An employment offer may be rescinded if the background check identifies job related convictions.

About Us

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.

Employee Benefits

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Career Opportunities - State Court Administrator's Office. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Equal Employment Opportunity

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 2ndHR@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

Internal Applicants

If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities.

Questions:

Please contact Human Resources at 2nddistrictHR@courts.state.mn.us with questions regarding this position.

Job Description

Court Operations Associate

The Second Judicial District is accepting applications for a Court Operations Associate to work on the Orders and Judgments team in the Civil/Family division. This is a full-time, permanent position, and is located at the Second Judicial District Courthouse, 15W Kellogg Blvd, St. Paul, MN 55102. The Orders and Judgments team handles all orders associated with Civil and Family matters as well as general case processing for Guardianships/Conservatorships.

This is a highly detail-oriented Court Operations Associate position that requires a considerable amount of data entry, and the application of sound, quick, independent judgment. This position requires the ability to effectively manage competing demands simultaneously. A successful candidate must possess competent technical skills, excellent communication, organizational and problem-solving skills, as well as other knowledge, skills, and abilities listed below.

This position may allow for flexible scheduling and remote work.

The Minnesota Judicial Branch is pleased to offer a comprehensive benefits package including medical, dental, and optional benefits and paid vacation, sick leave, and holidays.

Responsibilities

The following are examples of major job duties expected of this position.

• Perform the full scope of varied court clerical work involved in order processing in Civil and Family as well as processing of Guardianships/Conservatorships; utilizing MNCIS (court electronic case processing system), Electronic File and Serve, DocuSign, Microsoft Office Suite, and related computer systems.
• Assure confidentiality in compliance with local, state and federal statutes and court rules.
• Assure completeness and accuracy of court records. Assist Judicial Officers with access to documents or other information from court administration.

Minimum Qualifications

• High school diploma or equivalent
• One (1) year of relevant job experience or greater, which may include but is not limited to customer service, administrative work, office, and clerical work.

Knowledge, Skills and Abilities

• Knowledge of court procedures and policies, laws, legal terminology, and legal factors pertaining to the court.
• Knowledge of appropriate procedures for processing a variety of legal documents and for proper record imaging, maintenance, and retention.
• Ability to adhere to the policies and procedures within Civil, Family, and Guardianships/Conservatorships, particularly applicable rules, statutes, policies, and procedures for access to records and document security.
• Ability to read and comprehend rules, statutes and legal documents of varying type and complexity.
• Ability to communicate effectively and respectfully with a diverse group of court stakeholders, judicial officers, and MJB staff in person, on the telephone, by email, and during courtroom proceedings as needed.
• Ability to handle sensitive and confidential matters and case information appropriately and in compliance with all applicable court rules, policies, and statutes.
• Ability to communicate concisely and clearly, both orally and in writing, as well as understand and follow oral and written instructions.
• Ability to take direction well and maintain a professional and positive attitude through challenging circumstances.
• Ability to perform court work both quickly and accurately and to focus on priority tasks while keeping track of multiple simultaneous duties.
• Ability to learn and utilize electronic tools, including electronic filing, electronic document management, eSignatures, Microsoft Office, ADOBE, and MNCIS.

Preferred Qualifications

• Advanced degree in the legal field such as AAS in Paralegal studies.
• At least six months experience in order processing.
• Work is performed primarily remote, however, there may be times you are required to come onsite. The need to work under pressure in a fast-paced environment while maintaining a calm demeanor and high level of accuracy.

Physical Demands

Work is essentially sedentary with occasional walking, standing, bending, and carrying items up to 25 pounds. Some assignments may require periods of extended sitting, standing or computer use.

Instructions to Apply:

This AFSCME-represented position is posted for bidding and internal/external application simultaneously and will be filled in accordance with the AFSCME contract.

All employment offers are contingent upon satisfactory results of a criminal background check. An employment offer may be rescinded if the background check identifies job related convictions.

About Us

Minnesota Judicial Branch employees consistently express pride in their public service and in the quality of programs and services provided to customers, as well as appreciation for the teamwork and collaboration that is promoted within the MJB. We celebrate and are committed to the principles of diversity and inclusion, and actively seek and value diversity in professional background and cultural characteristics. We are intentional and mindful about the organizational culture we are building, seeking broad-minded individuals with robust capabilities who value supporting one another's growth.

Employee Benefits

The Minnesota Judicial Branch cares about and invests in you as an employee. Because of that, we offer affordable yet competitive benefits to support you and your family's wellbeing. Our comprehensive benefits package for eligible employees includes health and wellness benefits, enhanced fertility benefits, short- and long-term disability, pension, paid parental leave, tuition reimbursement, and more. Learn more at Employee Benefits - Career Opportunities - State Court Administrator's Office. Minnesota Judicial Branch employees may also be eligible for the Public Service Loan Forgiveness program. This federal program allows qualified individuals to have their loans forgiven after meeting certain requirements working in public service. You can learn more about this program from the Minnesota Office of Higher Education and the office of Federal Student Aid.

Equal Employment Opportunity

It is the policy of the Minnesota Judicial Branch that all decisions regarding employment are made without discrimination on the basis of disability. Please let us know if you need a reasonable accommodation for a disability to participate in the employee selection process by contacting Human Resources at 2ndHR@courts.state.mn.us. The Minnesota Judicial Branch is an Equal Opportunity Employer. It is the policy of the Minnesota Judicial Branch that all decisions regarding recruitment, hiring, promotions, and other terms and conditions of employment be made without discrimination on the grounds of race, color, creed, religion, national origin, gender, marital status, status with regard to public assistance, membership or activity in a local human rights commission, disability, sexual orientation, or age. We value and encourage applicants from diverse backgrounds.

Internal Applicants

If you are a current employee of the Minnesota Judicial Branch, please apply to open positions conveniently through your Oracle account by visiting Opportunity Marketplace - Browse Opportunities.

Questions:

Please contact Human Resources at 2nddistrictHR@courts.state.mn.us with questions regarding this position.