MUSEUM REGISTRAR

Summary

ARIZONA HISTORICAL SOCIETYThe Arizona Historical Society is a nonprofit organization and state agency established in 1864. AHS connects people through the power of Arizona's history. AHS collects, preserves, and tells the story of Arizona's past through museum exhibitions, libraries and archives, historic sites, educational programs, and the Journal of Arizona History. AHS seeks to be the driving force strengthening Arizona's communities by promoting history through leadership, partnership, and scholarship.MUSEUM REGISTRARAddress: 1300 North College AvenueTempe, Arizona 85288SalarySalary: $20.0000 per HourGradeGrade: 18Closing DateClosing Date: November 3, 2026Job SummaryThis position performs a complex combination of tasks involved with acquisition, accession, deaccession, record keeping, management and disposition of the museum's collections. This includes the creation and maintenance of records of artifacts and objects to provide for their legal protection, safety and insurance coverage, and reflects their handling, transportation, control and storage of objects and artifacts. This includes the responsibility for the agency's maintenance and computerized record systems and hard copy files of the museums collections and loans, and attends and participates in meetings, committees and teams that support the Strategic plan and Agency's Mission. Supervise interns and volunteers, to include performance, mentoring and training.Job DutiesAccession, research, inventory, catalog and manage museum artifacts and collections objects in accordance with agency policy and procedures. Performing re-cataloging as part of continual inventory including photographing artifacts for identification, insurance, conservation and management purposes.Corresponds with potential donors and evaluates historical relevance of donated objects, records collections through a manual and computer system of forms, legal documents, files and retrieval systems associated with the collections accession, de-accession, cataloging, loans, packing, shipping, inventory, insurance and storage, processes and tracks objects throughout the deaccessioning process.Supervises and trains volunteer workers, interns or work-study aides in registration, cataloging, and storage tasks. Mangers performance, training and mentoring of volunteers, interns or work-study aides.Responds to inquiries from scholars and the general public, and participates in team meetings offering support and advice.Aids in the research and monitoring of policy trends within the museum collection management field, contributes to discussions on changes to collections policies and plans.Present museum objects to the public through educational tours, social media posts, and community outreach events, and aids in the installation of objects for exhibits.With other staff, make arrangements for packing, unpacking, communications, transfer and transport of incoming and outgoing loans with various institutions and private lenders.Knowledge, Skills & Abilities (KSAs)Knowledge of:Museum registration procedures and legal issues concerning museum collections;Collections management and database filing systems;Arizona and Southwest history;Packing and shipping methods;Museum preservation and storage practices.Skills in:Cataloging, research, data entry, and marking artifacts;Oral and written communication, packing artifacts for transport, examining objects and noting their conditions;Attention to detail.Ability to:Learn Agency's collections policy and procedures;Organize data;Compare and analyze data and to recognize and remember patterns;Work well with staff and the public;Follow rules, laws, policies and ethics.Selective Preference(s)Bachelor's degree in History or related field, MA in History, Public History, Museum studies or related field or 3 years experience.Pre-Employment RequirementsMust be able to obtain a valid state driver's license.If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).BenefitsSick leaveVacation with 10 paid holidays per yearPaid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)Health and dental insuranceRetirement planLife insurance and long-term disability insuranceOptional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insuranceLearn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.RetirementPositions in this classification participate in the Arizona State Retirement System (ASRS)Please note, enrollment eligibility will become effective after 27 weeks of employmentContact UsIf you have any questions please feel free to contact Rose Ibe at rose.ibe@azdoa.gov.Advertised: 06 Oct 2026 US Mountain Standard TimeApplications close: 03 Nov 2026 US Mountain Standard Time#J-18808-Ljbffr

Job Description

ARIZONA HISTORICAL SOCIETYThe Arizona Historical Society is a nonprofit organization and state agency established in 1864. AHS connects people through the power of Arizona's history. AHS collects, preserves, and tells the story of Arizona's past through museum exhibitions, libraries and archives, historic sites, educational programs, and the Journal of Arizona History. AHS seeks to be the driving force strengthening Arizona's communities by promoting history through leadership, partnership, and scholarship.MUSEUM REGISTRARAddress: 1300 North College AvenueTempe, Arizona 85288SalarySalary: $20.0000 per HourGradeGrade: 18Closing DateClosing Date: November 3, 2026Job SummaryThis position performs a complex combination of tasks involved with acquisition, accession, deaccession, record keeping, management and disposition of the museum's collections. This includes the creation and maintenance of records of artifacts and objects to provide for their legal protection, safety and insurance coverage, and reflects their handling, transportation, control and storage of objects and artifacts. This includes the responsibility for the agency's maintenance and computerized record systems and hard copy files of the museums collections and loans, and attends and participates in meetings, committees and teams that support the Strategic plan and Agency's Mission. Supervise interns and volunteers, to include performance, mentoring and training.Job DutiesAccession, research, inventory, catalog and manage museum artifacts and collections objects in accordance with agency policy and procedures. Performing re-cataloging as part of continual inventory including photographing artifacts for identification, insurance, conservation and management purposes.Corresponds with potential donors and evaluates historical relevance of donated objects, records collections through a manual and computer system of forms, legal documents, files and retrieval systems associated with the collections accession, de-accession, cataloging, loans, packing, shipping, inventory, insurance and storage, processes and tracks objects throughout the deaccessioning process.Supervises and trains volunteer workers, interns or work-study aides in registration, cataloging, and storage tasks. Mangers performance, training and mentoring of volunteers, interns or work-study aides.Responds to inquiries from scholars and the general public, and participates in team meetings offering support and advice.Aids in the research and monitoring of policy trends within the museum collection management field, contributes to discussions on changes to collections policies and plans.Present museum objects to the public through educational tours, social media posts, and community outreach events, and aids in the installation of objects for exhibits.With other staff, make arrangements for packing, unpacking, communications, transfer and transport of incoming and outgoing loans with various institutions and private lenders.Knowledge, Skills & Abilities (KSAs)Knowledge of:Museum registration procedures and legal issues concerning museum collections;Collections management and database filing systems;Arizona and Southwest history;Packing and shipping methods;Museum preservation and storage practices.Skills in:Cataloging, research, data entry, and marking artifacts;Oral and written communication, packing artifacts for transport, examining objects and noting their conditions;Attention to detail.Ability to:Learn Agency's collections policy and procedures;Organize data;Compare and analyze data and to recognize and remember patterns;Work well with staff and the public;Follow rules, laws, policies and ethics.Selective Preference(s)Bachelor's degree in History or related field, MA in History, Public History, Museum studies or related field or 3 years experience.Pre-Employment RequirementsMust be able to obtain a valid state driver's license.If this position requires driving or the use of a vehicle as an essential function of the job to conduct State business, then the following requirements apply: Driver's License Requirements.All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).BenefitsSick leaveVacation with 10 paid holidays per yearPaid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)Health and dental insuranceRetirement planLife insurance and long-term disability insuranceOptional employee benefits include short-term disability insurance, deferred compensation plans, and supplemental life insuranceLearn more about the Paid Parental Leave program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page.RetirementPositions in this classification participate in the Arizona State Retirement System (ASRS)Please note, enrollment eligibility will become effective after 27 weeks of employmentContact UsIf you have any questions please feel free to contact Rose Ibe at rose.ibe@azdoa.gov.Advertised: 06 Oct 2026 US Mountain Standard TimeApplications close: 03 Nov 2026 US Mountain Standard Time#J-18808-Ljbffr