SENIOR SECRETARY V - EMERGENCY

Job Description

Position/Program Information

LOS ANGELES COUNTY OFFICE OF THE ASSESSOR

TYPE OF RECRUITMENT OPEN COMPETITIVE - EMERGENCY

WHEN TO APPLY

We will be accepting online applications from Tuesday, October 13, 2026, at 8:00 AM (PT). All applications must be received before 5:00 PM (PT) on Wednesday, October 21, 2026, to be accepted.

EXAM NUMBER G2104N-FR

The LA County Board of Supervisors has unanimously ratified a Proclamation of Local Emergency in response to the windstorms and wildfires , including the Palisades and Eaton Fires, that have devastated communities across the County. We are looking for qualified and passionate individuals to assist the County in mobilizing resources and support needed to help our residents recover and rebuild. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

WHO WE ARE
The Los Angeles County Office of the Assessor is the largest office of its kind in the nation with 1,400 employees and provides the foundation for a property tax system that generates $24 billion annually. The Office of the Assessor is seeking qualified candidates to fill emergency Senior Secretary V vacancies related to this unprecedented natural disaster. Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Senior Secretary V.

ABOUT THE POSITION
The Senior Secretary V position provides full-time administrative secretarial support and is distinguished by their reporting manager.

Essential Job Functions

Depending on the assignment, duties may include, but are not limited, to the following:

• Maintaining and coordinating the manager's calendar by scheduling and prioritizing appointments, meetings, speaking engagements, and travel arrangements; responding to meeting requests and event invitations to ensure the efficiency and organization of the manager's schedule.
• Responding and resolving routine in-person, email, or phone inquiries (e.g., information requests, complaints, concerns) from stakeholders (e.g., management, employees, and members of the public) by gathering and clarifying information to route the inquiry to the appropriate staff and following up as necessary to ensure timely and effective resolution to promote responsive customer service.
• Preparing a variety of documents (e.g., letters, memoranda, emails, intra-office notices, and messages) for posting on the departmental intranet and portal with or without dictation; preparing agendas for executive and management staff meetings; documenting minutes at confidential meetings; proofreading for accuracy and editing time-sensitive documents; obtaining appropriate manager signatures; and ensuring that documents are completed in accordance with departmental policies and procedures.
• Serving as a liaison between management, staff, and other County departments, governmental agencies, and external organizations by coordinating communications, exchanging information, and facilitating the completion of administrative activities.
• Collecting, compiling, verifying, and analyzing information from departmental databases, records, files, and other sources to prepare reports, summaries, correspondence, and management documents for statistical, informational, and operational purposes. Coordinating with departmental staff and other stakeholders to obtain, validate, and organize information, ensuring accuracy, completeness, and timely presentation of materials.
• Assisting in evaluating administrative and operational activities and developing recommendations for revisions to office, secretarial, and clerical policies and procedures. Reviewing administrative processes and operational data and supporting the implementation of approved changes to enhance office efficiency and effectiveness.
• Coordinating the receipt, processing, distribution, and dissemination of correspondence, reports, forms, and other documents using appropriate electronic and physical delivery methods. Maintaining office filing and records management systems by creating, organizing, retrieving, and preserving electronic and hard-copy records, including confidential and sensitive documents, to ensure accurate recordkeeping and efficient office operations.
• Maintaining office equipment and supplies, records, and administrative support systems by monitoring inventory levels.

Requirements

SELECTION REQUIREMENTS
Option 1: One year of highly responsible* secretarial experience at the level of** Los Angeles County's class of Secretary V , Senior Secretary III , Senior Secretary IV , Management Secretary I or Management Secretary II .

Option 2: One year of experience at the level of** Los Angeles County's class of Staff Assistant I assisting the manager of a line operation in a County department.

Option 3: Two years of highly responsible* secretarial experience at the level of** Los Angeles County's class of Secretary III , Secretary IV , Senior Secretary I or Senior Secretary II .

Option 4: Two years of highly responsible legal secretarial experience***.

Note: You MUST meet ONE requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

SPECIAL REQUIREMENTS
*Highly responsible is defined as the role involving significant accountability, often including tasks that have a direct impact on the organization or require trust and discretion, such as managing confidential documents or representing executives in communications.

**You may still qualify even if your job title isn’t exactly the same as the ones listed. What matters is that your experience is at a similar level - meaning your job involves similar responsibilities, requires comparable skills and knowledge, and takes place within a similar organizational structure. Please provide a clear explanation of your experience to demonstrate that it is at the appropriate level.

***Highly responsible legal secretarial experience is defined as administrative work that requires independent judgment, a strong understanding of legal procedures, and responsibility for preparing and managing legal documents, maintaining critical deadlines, and coordinating with attorneys, courts, and clients in a confidential and time-sensitive environment.

OTHER REQUIREMENT
The Senior Secretary V position requires a typing proficiency of 40 words per minute.

IMPORTANT TYPING TEST INFORMATION
A qualifying typing performance test of 40 net words-per-minute will be administered to applicants who have not held a typing position in the service of the Los Angeles County. Applicants must successfully complete the typing performance test at time of filing to qualify.

Applicants who have taken and passed the required performance test administered by another County department must attach a copy of their typing certificate or typing test result email to their application at the time of filing OR email it within seven (7) calendar days from the date of application filing to Recruitment@assessor.lacounty.gov .

Applicants who have not taken a typing test administered by Los Angeles County, can apply to the Typing Test-Score Banking Only posting consisting of a timed typing test designed to measure speed accuracy in typing by clicking HERE .

The following applicants are NOT required to take the County typing test:
Those candidates who currently hold or have held a typing position with the requisite words per minute in the service of the Los Angeles County.

LICENSE

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS 2 - LIGHT

This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Additional Information

ASSESSMENT PROCESS
During your initial work period, the appointing department will evaluate your performance. Appointees who achieve a passing score will be considered for permanent appointment to Senior Secretary V. If permanently appointed to the position, you will be subject to a probationary period based on the classification.

VACANCY INFORMATION
Applicants under this Emergency Appointment recruitment effort will be appointed to fill vacancies within the Office of the Assessor. The vacancies are based at the Hall of Administration, 500 West Temple Street, in downtown Los Angeles. The location is close to public transportation and parking options.

APPLICATIONS AND FILING INFORMATION
Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted for an interview within 60 days of submitting your application, and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Notices such as application, selection, and appointment notifications will be sent electronically to the email address provided on your application. It is your responsibility to provide a valid email address and review all notifications sent to you.

Please add Recruitment@assessor.lacounty.gov , HRPersonnel@assessor.lacounty.gov , info@governmentjobs.com , and noreply@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered or blocked as spam/junk/clutter mail.

You can opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application well in advance of the first day of filing as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on governmentjobs.com , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

The acceptance of your application depends on whether you have clearly shown that you meet the Selection Requirements. Fill out your application and Supplemental Questionnaire completely. Provide any relevant job experience in the spaces provided when prompted, so we can evaluate your qualifications for the job. For each job held, give the name and address of your employer, your job title, beginning and ending dates, description of work performed. Incomplete applications will be rejected.

Please note that all information included in the application materials is subject to VERIFICATION at any point during the application, review, selection, and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION.

SOCIAL SECURITY NUMBER
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES
For candidates who may not have regular access to a computer or internet, applications can be completed on computers at public libraries throughout Los Angeles County. Applicants can find out more information about select in-person library services and locations by visiting the Los Angeles County Library website.

NO SHARING OF USER ID, E-MAIL, AND PASSWORD

All applicants must file their application using their own user ID and password. Using a family member or friend’s user ID and password may erase a candidate’s original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI)
The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Human Resources is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact Name: Fabian Soriano
Department Contact Phone: (213) 635-5101
Department Contact Email: Recruitment@assessor.lacounty.gov
ADA Coordinator Email: Recruitment@assessor.lacounty.gov
California Relay Service Phone (Voice Carry Over [VCO]): (800) 735-2922

For detailed information, please click here

Closing Date/Time: 10/21/2026 5:00 PM Pacific