Legal Staff Services Manager

Job Description

Examples of Duties

Duties may include, but are not limited to the following:

• Assists the Administrative Services Director in matters involving the management of the office.
  
• Participates in the selection, training, supervision, discipline and promotion of support staff and guides subordinate supervisors in performance appraisal, documentation and personnel procedures.
  
• Provides direction on complex case issues with clerical staff.
  
• Identifies areas in need of program improvement and develops and implements business practice procedures for line staff following Federal, State and departmental guidelines.
  
• Assists in the development, implementation and administration of department budget; as assigned.
  
• Monitors and meets grant requirements by gathering and maintaining statistical data for various grants; develops grant proposals.
  
• Responds to complaints and questions from the public and other agencies.
  
• Evaluates department procedures, staffing, equipment, forms and workflow in conducting automation.

Minimum Qualifications

Experience:
Three (3) years of increasingly responsible administrative/office support experience in a public or private legal office, including one (1) year in a lead or supervisory position.

Essential Functions

• Communicate effectively with others in person and over the telephone.
  
• Analyze data, interpret policies, procedures and regulations, and develop appropriate conclusions.
  
• Meet deadlines under stressful conditions; complete multiple projects with conflicting deadlines.
  
• Resolve conflicts and respond appropriately to complaints.
  
• Maintain confidential information in accordance with legal standards and/or County regulations.
  
• Train, evaluate and supervise staff; establish, implement and achieve goals and objectives.
  
• Frequent use of depth perception, peripheral vision and color perception.
  
• Frequently lift, carry, reach, push, pull, twist and manipulate large and small objects.
  
• Frequent use of hand-eye coordination; normal dexterity, frequent holding and grasping.
  
• Frequent repetitive hand and arm motion; occasionally lift and carry up to 40 pounds.

• Regular attendance is an essential function.

Knowledge of:

• Legal terminology, documents and provision of the State Constitution and State codes and laws governing the functions and operations of the District Attorney's office.
  
• Organizations and functions of County Government and law enforcement agencies.
  
• Methods of supervision and office management principles.
  
• Modern office methods, supplies, and equipment.
  
• Principles of effective training and supervision.
  
• Business English, including vocabulary, grammatical usage, and punctuation.
  
  

Ability to:

• Plan, organize, and lay out work for a clerical staff, to supervise their work, and to obtain the most effective results.
  
• Analyze situations accurately and adopt an effective course of action.
  
• Perform the maintenance and review of financial and statistical records.
  
• Work cooperatively with those contacted in the course of work.
  
• Coordinate assigned functions with County departments and government agencies.
  
• Assist in developing and implementing policies and procedures.
  
• Design and implement use of forms.

Why Merced County? A message from the CEO

HOLIDAYS & LEAVES
MANAGEMENT LEAVE

May receive, depending upon classification, 96 hours per Fiscal Year.

VACATION

10 days the first 5 years of continuous employment (limited to a maximum of 160 hours), 15 days in the second 5 years of continuous employment (limited to a maximum of 240 hours), and 20 days after 10 years of continuous employment (limited to a maximum of 320 hours). Optional annual sell back of a portion of accumulated vacation leave hours (maximum - 40 hours).

SICK LEAVE

0.0625 hours sick leave for each paid regularly scheduled work hour. 16 days (130 hours per year) with unlimited accumulation. Optional annual buy back of a portion of accumulated sick leave hours upon meeting certain criteria.

HOLIDAYS

Twelve paid holidays annually plus two optional holidays.

BEREAVEMENT LEAVE

Five (5) regularly scheduled consecutive workdays.

INSURANCE
HEALTH INSURANCE
Medical Insurance - Merced County offers multiple Medical Plans and contributes towards employee and dependent premiums.

• Anthem 500 EPO
• Anthem 1500 EPO
• Anthem HDHP (High Deductible Medical Plan) with Health Savings Account (HSA)
• Anthem HDHP (High Deductible Medical Plan) without Health Savings Account (HSA)

Dental Insurance - Delta Dental

• County pays 100% of the premium for employees and 50% for dependent(s)

Vision Insurance - VSP

• County pays 100% of the premium for employees and 50% for dependent(s)

DISABILITY INSURANCE

Management Disability Insurance - Unit 20 Unrepresented Management Levels A-E - 100% premium paid by employer

LIFE INSURANCE

County-paid Life and Accidental Death & Dismemberment Insurance

• Unit 20 Unrepresented Management:
• Level A & B $85,000
• Level C $55,000
• Level D & E $35,000

Voluntary Term and Whole Life Insurance are available - premium paid by employee

RETIREMENT
DEFERRED COMPENSATION

The County offers a 457(b) Deferred Compensation Plan. Employees choose their investment funds and can make pre-tax or post-tax contributions to the plan up to the maximum allowable.

MERCED COUNTY EMPLOYEE RETIREMENT ASSOCIATION

The retirement plan is a defined benefit plan administered pursuant to the County Employees Retirement Law of 1937 and other provisions of the California Government Code. MCERA members also pay into Social Security. The applicable benefit formula is dependent upon your hire date with an MCERA employer; your pension amount will be determined by your age, years of service and final compensation amount.

EMPLOYEE PROGRAMS
EMPLOYEE ASSISTANCE PROGRAM (EAP)

Anthem EAP services provide up to five face-to-face counseling sessions per incident and provides a toll-free "800" hotline available 24/7 for emergencies and crisis intervention. EAP services include counseling services, legal services, financial services and work-life resource services.

EMPLOYEE TICKETS, COUPONS, and DISCOUNTS

The County of Merced has partnered with Employee Savings Tickets to provide discounted coupons and tickets for all county employees to attractions throughout the state and out-of-state. The discounts and coupons are available for shopping, movies, sporting events, theme parks, zoos and aquariums and much more.

THIS BULLETIN IS NOT A CONTRACT AND DOES NOT CREATE CONTRACTUAL OR LEGAL RIGHTS ON BEHALF OF ANY EMPLOYEE. THIS BULLETIN IS SUBJECT OF BEING SUPPLEMENTED, MODIFIED, WITHDRAWN OR OTHERWISE CHANGED PENDING LABOR AGREEMENTS AND/OR AT THE DISCRETION OF THE COUNTY EXECUTIVE OFFICER OR AS THE BOARD OF SUPERVISORS DEEM NECESSARY.

For answers to specific questions regarding employee benefits, please call Human Resources at 209.385.7356.

Closing Date/Time: Continuous