Flight Approval Coordinator

Summary

Flight Approval Coordinator

The Flight Approval Coordinator is responsible for the initial risk and feasibility assessment of all new flights as well as changes to existing flights. Reporting to the Head of OCC and working closely with the Duty Managers (DMs) and Flight Ops Management (FOMOD) he/she also contributes to ensuring that the fleet is optimized for a safe and economically efficient operation.

Flight Feasibility

• Operational feasibility and approval of all new flight bookings as well as all changes to existing flight bookings according to:
  • Flight planning and optimum flight path evaluation including runway performance analysis
  • All relevant international and national regulations (e.g., operating hours, NOTAMs, aircraft availability)
  • Crew availability and duty/rest regulations
  • (to be further approved by the Crew Scheduling Team)
• Coordinating further steps with Crew Scheduling, MXC, FOM and Sales, RM, AM/CS Teams if necessary to facilitate the feasibility of each trip.
• Continuous communication with Sales, RM, AM/CS to provide options for new trip requests and trip change requests based on aircraft and crew availability.
• In conjunction with the Duty Manager, continual optimization of the schedule to maximize utilization and availability.

Business Continuity and Administration

• In coordination with the Safety Department, FOM, DO, DM and/or appropriate OCC Teams - ensuring that crews, customers, and aircraft are safe at all times by keeping a constant overview of security, restrictions, and hazardous situations around the Globe.
  • This involves running and monitoring security assessments and escalating any potential issues, when applicable.
• Working in Cooperation with the Data Management Team to always maintain the airport databases in Global View up to date.
• Monitor the FACT mailbox and act swiftly to provide answers to quote or operational feasibility related requests.

Competencies:

Given the level of the individual contributor position within the company, expectation is the individual contributor demonstrates a proficient level of the following proficiencies/competencies.

• Plan and organize work: Re quire the ability to create and use logical, systematic processes to achieve goals. Having the ability to visualize the steps needed to reach a goal and naturally organize the process, modifying, as necessary.
• Interpersonal communication: Effectively communicate, develop, and foster strong working relationships to drive team growth, engagement, and productivity.
• Collaboration: Working together to a common purpose to achieve team and business benefit. Enables individuals to work together to achieve a defined and common business purpose.
• Deliver consistent results: Follow through on tasks and goals to support team/operations success and improvements.
• Job Knowledge/Technical Knowledge: Understands work responsibilities and adds to knowledge and skills.

Travel required:

Limited travel (<5%) may be requested to visit other locations throughout the organization.

Required education, skills and experience:

• 3 years' experience within Commercial Aviation Operations environment in at least one of the following or a combination thereof:
  • Flight Dispatch;
  • International trip planning;
  • Crew Scheduling
• Entrepreneurial skills with professional attitude & a strong business acumen
• Team player, pro-active, service driven and out of the box thinking.
• Able to work accurately and independently.
• Strong love to detail combined with excellent communication skills is a must.
• High customer/service orientation with cross cultural understanding.
• Worldwide Flight and/or Ground Operations Experience
• Proficient with computer systems including MS Office Suite.
• Must have flexibility to work a variety of shifts including overnight shifts, weekends and holidays.

Beneficial skills and experience:

• Aviation related studies and/or degree
• Experience within a Business Aviation (Part135) Operations environment
• Flight Dispatch License or Commercial Pilot License
• Experience with any of the mainstream Computerized Flight Planning Software
• Customer Service or Sales or Commercial-related role experience with ability to balance cost vs utilization of the fleet.

Benefits:

• Medical, Dental, and Vision plans
• 401(k) plan with generous company match.
• PTO Accrual – Increased based on years of service
• Company Paid Life, Short, and Long Term Disability Insurance
• Employee Assistance Programs
• Mental Health Wellness Program
• Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines

Vista America is an operating partner of Vista – the world's first private aviation ecosystem, integrating a unique portfolio of companies. Vista has a global workforce of 4,000 aviation professionals and has flown corporations, governments and private clients to 187 countries, covering 96% of the world.

Job Description

Flight Approval Coordinator

The Flight Approval Coordinator is responsible for the initial risk and feasibility assessment of all new flights as well as changes to existing flights. Reporting to the Head of OCC and working closely with the Duty Managers (DMs) and Flight Ops Management (FOMOD) he/she also contributes to ensuring that the fleet is optimized for a safe and economically efficient operation.

Flight Feasibility

• Operational feasibility and approval of all new flight bookings as well as all changes to existing flight bookings according to:
  • Flight planning and optimum flight path evaluation including runway performance analysis
  • All relevant international and national regulations (e.g., operating hours, NOTAMs, aircraft availability)
  • Crew availability and duty/rest regulations
  • (to be further approved by the Crew Scheduling Team)
• Coordinating further steps with Crew Scheduling, MXC, FOM and Sales, RM, AM/CS Teams if necessary to facilitate the feasibility of each trip.
• Continuous communication with Sales, RM, AM/CS to provide options for new trip requests and trip change requests based on aircraft and crew availability.
• In conjunction with the Duty Manager, continual optimization of the schedule to maximize utilization and availability.

Business Continuity and Administration

• In coordination with the Safety Department, FOM, DO, DM and/or appropriate OCC Teams - ensuring that crews, customers, and aircraft are safe at all times by keeping a constant overview of security, restrictions, and hazardous situations around the Globe.
  • This involves running and monitoring security assessments and escalating any potential issues, when applicable.
• Working in Cooperation with the Data Management Team to always maintain the airport databases in Global View up to date.
• Monitor the FACT mailbox and act swiftly to provide answers to quote or operational feasibility related requests.

Competencies:

Given the level of the individual contributor position within the company, expectation is the individual contributor demonstrates a proficient level of the following proficiencies/competencies.

• Plan and organize work: Re quire the ability to create and use logical, systematic processes to achieve goals. Having the ability to visualize the steps needed to reach a goal and naturally organize the process, modifying, as necessary.
• Interpersonal communication: Effectively communicate, develop, and foster strong working relationships to drive team growth, engagement, and productivity.
• Collaboration: Working together to a common purpose to achieve team and business benefit. Enables individuals to work together to achieve a defined and common business purpose.
• Deliver consistent results: Follow through on tasks and goals to support team/operations success and improvements.
• Job Knowledge/Technical Knowledge: Understands work responsibilities and adds to knowledge and skills.

Travel required:

Limited travel (<5%) may be requested to visit other locations throughout the organization.

Required education, skills and experience:

• 3 years' experience within Commercial Aviation Operations environment in at least one of the following or a combination thereof:
  • Flight Dispatch;
  • International trip planning;
  • Crew Scheduling
• Entrepreneurial skills with professional attitude & a strong business acumen
• Team player, pro-active, service driven and out of the box thinking.
• Able to work accurately and independently.
• Strong love to detail combined with excellent communication skills is a must.
• High customer/service orientation with cross cultural understanding.
• Worldwide Flight and/or Ground Operations Experience
• Proficient with computer systems including MS Office Suite.
• Must have flexibility to work a variety of shifts including overnight shifts, weekends and holidays.

Beneficial skills and experience:

• Aviation related studies and/or degree
• Experience within a Business Aviation (Part135) Operations environment
• Flight Dispatch License or Commercial Pilot License
• Experience with any of the mainstream Computerized Flight Planning Software
• Customer Service or Sales or Commercial-related role experience with ability to balance cost vs utilization of the fleet.

Benefits:

• Medical, Dental, and Vision plans
• 401(k) plan with generous company match.
• PTO Accrual – Increased based on years of service
• Company Paid Life, Short, and Long Term Disability Insurance
• Employee Assistance Programs
• Mental Health Wellness Program
• Empty Leg Flight Benefits & Customized Travel Site with Delta Airlines

Vista America is an operating partner of Vista – the world's first private aviation ecosystem, integrating a unique portfolio of companies. Vista has a global workforce of 4,000 aviation professionals and has flown corporations, governments and private clients to 187 countries, covering 96% of the world.