Account Specialist Supervisor

The Position

The current vacancy is with Social Services in Ukiah.

The list developed from this recruitment will be used for a limited period to fill open and promotional, regular full-time, and part-time positions in a variety of departments, service areas, and locations throughout the County, should they occur. Pursuant to current bargaining unit agreements, employees regularly assigned to the coastal region or in Covelo are eligible to receive a 5% assignment premium .

Under general direction, plans, organizes, and supervises accounting support staff and activities; provides highly complex technical and specialized accounting, financial, and budgetary support requiring advanced knowledge and independent judgment; oversees departmental accounting operations and special projects.

Supervisor Academy is mandatory for all supervisors and consists of nine courses that must be completed within two years. Participation is required and completed during work hours.

Job Requirements and Minimum Qualifications

Duties may include but are not limited to the following:

• Supervises and directs accounting support staff activities in accordance with County policies, procedures, and applicable laws; plans, schedules, and assigns work.
• Trains staff in accounting procedures and departmental policies.
• Participates in the hiring process and conducts performance evaluations.
• Provides coaching and recommends disciplinary actions.
• Ensures compliance with merit-based personnel practices.
• Addresses employee complaints and resolves workplace issues.
• Oversees complex accounting operations, including accounts payable, accounts receivable, departmental payroll processing, and general ledger maintenance.
• Reviews and analyzes financial reports, statements, and records for accuracy and compliance.
• Develops, implements, and maintains internal control procedures and accounting processes.
• Monitors appropriations and tracks budget expenditures.
• Prepares complex financial reports and statements for local, state and federal requirements.
• Reconciles accounts and resolves discrepancies.
• Assists in budget preparation and monitoring; Provides financial analysis and projections.
• Reviews, monitors, and ensures compliance with applicable MOUs and labor agreements as they relate to payroll, benefits, and other accounting matters.
• Develops and implements improved operating procedures and work processes.
• Coordinates with external auditors and other agencies regarding accounting matters.
• Ensures timely completion of all assigned work.
• Maintains confidentiality of sensitive information.
• Resolves complex accounting issues and responds to difficult inquiries from staff, other departments, and the public.
• Ensures office administrative functions are properly managed (supplies, equipment, coverage)
• Performs other related duties as assigned.

MINIMUM QUALIFICATIONS REQUIRED

Education and Experience:
Associate’s degree AND two years of progressively responsible experience performing bookkeeping/accounting functions that include processing accounts payable and accounts receivable, preparing a variety of financial reports, and tracking and auditing invoices, with one year of experience serving as a lead worker;

OR

One year full-time experience as an Account Specialist III with Mendocino County;

OR

A combination of higher education, training, and experience that provides the required knowledge, skills, and abilities to perform the essential functions of the job.

Licenses and Certifications:

Valid Driver's License is preferred but not required. Some positions in this classification may require possession of a valid California driver’s license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

Knowledge, Skills, and Abilities

Knowledge of:

• Principles and practices of effective supervision and training, including work planning, assignment, review, evaluation, and employee discipline.
• Comprehensive principles and practices of accounting operations, including complex financial analysis, statistical research, and preparation of detailed financial reports and records.
• Basic government accounting and budgetary principles, including accounts payable, accounts receivable, and payroll procedures.
• Basic budget and grant preparation, control, and monitoring techniques.
• Office administrative practices and procedures, including report preparation, filing systems, record keeping, filing methods, and records management techniques.
• Policies and procedures, codes, ordinances, and departmental operating standards in assigned departments.
• Applicable federal, state, and local ordinances, laws, rules, and regulations.
• Correct English usage, including spelling, grammar, punctuation, and vocabulary.

Skill in:

• Planning, organizing, assigning, directing, reviewing, and evaluating the work of staff, including training and professional development.
• Preparing clear and concise reports, correspondence and other written materials.
• Using discretion, initiative, and sound independent judgment within established guidelines.
• Analyzing and resolving complex accounting and administrative problems.
• Researching, compiling, and summarizing various informational and statistical data and materials.
• Organizing, prioritizing, and coordinating work activities to meet critical deadlines with minimal direction.
• Interpreting, applying, and explaining complex policies, procedures, and regulations.
• Establishing and maintaining effective working relationships with staff, other departments, and the public.
• Operating standard office equipment and computer applications for accounting and financial systems.

Mental and Physical Abilities:

• Define problems, collect data, establish facts, and draw valid conclusions to solve complex accounting and administrative issues.
• Write comprehensive reports, business correspondence, and procedure manuals.
• Perform advanced mathematical calculations and financial analysis in reviewing purchase orders, developing staffing plans, and preparing budget materials.
• Make sound decisions and exercise independent judgment in situations with multiple variables and limited standardization.
• While performing the essential functions of this job, the incumbent is regularly required to sit, use hands to finger, handle, or feel objects, to reach with hands and arms, and speak and hear.
• Lift and carry, push and/or pull, or move items weighing up to 25 pounds.

Selection Procedure & Other Important Information

Important Application Information:

• It is your responsibility to demonstrate through your application materials how you meet the minimum qualifications of the position/s for which you apply.
• You must complete all sections of the application. A résumé or other information you feel will help us evaluate your qualifications may be attached to your completed application, but will not be accepted in lieu of completing any part of the application. Blank applications that contain only a résumé or those that reference “see résumé” will be rejected as incomplete.
• Check your application before submitting to ensure it is complete and correct; no new or additional information will be accepted after the closing date.
• Inquiry will be made of your former and current employers; please provide the names and telephone numbers of supervisors on your application.
• You must provide the names and contact information of at least three (3) references (not relatives) that have knowledge of your job skills, experience, ability and/or character.
• Application materials are the property of Mendocino County and will not be returned.
• It is your responsibility to keep your NEOGOV profile updated, including any changes to your telephone number or address. Failure to do so may result in missed notification of exams or interviews.
• The exam process listed on this flyer is tentative. Mendocino County reserves the right to make necessary modifications to the examination plan. Such revisions will be in accordance with approved personnel standards. Should a change be made, applicants will be notified.
• The provisions of this job bulletin do not constitute an expressed or implied contract.

Examination Process: All complete applications will be reviewed; incomplete applications will not be considered. Based on the number of qualified candidates, applicants meeting the job requirements and qualifications will be invited to participate in an oral examination (weight 100) or an unassembled exam, consisting of an evaluation of education and experience as stated on the application form. The examination process will test the knowledge and abilities described above. A minimum score of 70 must be attained for placement on the employment list.

Special Testing: The County of Mendocino is committed to the full inclusion of all qualified individuals. In accordance with the Americans with Disabilities Act (ADA) and California’s Fair Employment and Housing Act (FEHA), if special accommodations for a disability or religious conviction are necessary at any stage of the application and/or testing process, please notify the Human Resources Department in advance at (707) 234-6600. Reasonable notice is required to allow adequate time for review and evaluation of your request.

Special Requirements: Employment in some County departments or positions may require the successful completion of a pre-employment criminal background, which may include fingerprinting, and/or a medical examination, which may include drug screening.

This announcement is a synopsis of duties and requirements of this job. To review the complete classification specification and benefits, please see the HR website. Applications must be submitted to the Human Resources Department by the final filing date.

The County of Mendocino is an Equal Opportunity Employer

This information is a summary of general benefits. Benefits listed in Mendocino County Resolutions or Memorandums of Understanding prevail over this listing. This information is not legally binding, nor does it constitute a Contract.

SALARY
Compensation is based on a five-step salary range, with annual merit-based increases within the salary range.

RETIREMENT
Covered under Social Security and the 1937 act; both employees and the County pay into the retirement fund. For the most current information regarding County Retirement please go to:
https://www.mendocinocounty.org/retirement

HOLIDAYS AND PERSONAL LEAVE
Mendocino County observes 11 paid holidays per year. Employees are granted 24 - 48 hours of personal leave annually, depending upon Bargaining Unit.

VACATION
Accrues at the rate of two weeks per year for three years. Three weeks per year after three years, four weeks after eight years and five weeks after 15 years.

SICK LEAVE
Paid sick leave accrues at the rate of 1.25 days per month, or 15 days per year. Accruals are pro-rated for part-time employees working at least 20 hours per week. Part-time employees working less than 20 hours per week, and extra-help employees receive up to 24 hours (or 3 days) of paid sick leave annually.

MEDICAL, DENTAL, VISION, AND LIFE INSURANCE
The County and the employee share the cost of an employee selected health care plan; enrollment in the plan includes $20,000 Life Insurance.

HEALTH INSURANCE
For the most current information regarding Health Insurance please go to:
http://www.mendocinocounty.org/hr/ehb

EMPLOYEE ASSISTANCE PROGRAM
For the most current information regarding Employee Assistance please go to:
http://www.mendocinocounty.org/hr/eap

EMPLOYEE WELLNESS PROGRAM
For the most current information regarding Employee Wellness please go to:
http://www.mendocinocounty.org/hr/mcwow

LABOR CONTRACTS
For the complete list of most current labor agreements please go to:
http://www.mendocinocounty.org/hr/labor

Closing Date/Time: 8/7/2025 11:59 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

• 

• County of Mendocino

• 707-234-6600

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