Administrative Analyst (Limited-Term)

Job Summary

NOTE: The current vacancy is a two (2) year limited-term position with the Department of Transportation with a projected end date of June 30, 2027.

DEFINITION

Participates as a member of an administrative or program team in a City division or City department performing analytical and administrative duties that contribute to the delivery of City services and programs. Analyzes policy issues, compiles data from studies, conducts surveys and develops and monitors budgets.

SUPERVISION

Works under the administrative supervision of a professional, supervisory and/or management employee who outlines work assignments, reviews work in progress and periodically reviews completed work. May exercise technical and/or administrative supervision over clerical support and/or paraprofessional staff, as assigned. This includes making detailed work assignments, frequently reviewing work in progress and carefully reviewing completed work.

Representative Duties

REPRESENTATIVE DUTIES

Note: Duties may vary dependent upon assignment.

Researches administrative issues, conducts studies and produces documents recommending appropriate courses of action and strategies in support of the goals of a City department or division.

Assists in the coordination of programs and projects, performing fiscal functions that may include budget preparation, expenditure control, revenue projections and implementing oversight of cash handling.

May perform various public relations tasks that include the development of written or web-based materials.

Provides information and assistance to the public and staff on various City programs. May participate in professional organizations in specific program areas and make presentations to the public.

Researches information, conducts quantitative and qualitative analyses and prepares reports.

Prepares and disseminates information and handles complaints and requests for information.

Identifies best practices in specific program or service areas, preparing reports with recommendations for courses of action.

Interprets and applies rules, regulations and policies.Revises, modifies and assists in writing new policies and procedures.Keeps abreast of changes in relevant regulationsand laws in area of specialty.

Coordinates and/or assists in the preparation of a division budget.

Trains, supervises, assigns and evaluates the work of clerical support in area of assignment, as assigned.

Performs other related duties, as assigned.

Requirements

KNOWLEDGE, SKILLS AND ABILITIES

Knowledge of:

Principles and practices of public administration.

Quantitative and management analysis techniques.

Research techniques.

Report writing.

Principles of program planning, monitoring, implementation and evaluation.

Applicable federal, state, and local laws and regulations pertaining to area of assignment.

Budget preparation and administration.

Basic principles of staff supervision and training.

Effective leading and coordinating techniques.

Effective customer service techniques.

Ability to:

Supervise and train staff.

Analyze and solve administrative problems.

Research and interpret complex technical information.

Read and comprehend financial information.

Communicate effectively, both orally and in writing.

Act as a resource for departmental concerns.

Keep abreast of current developments in area(s) of specialty.

Maintain accurate records.

Prepare and present effective presentations.

Establish and maintain effective and cooperative working relationships with City employees, various

businesses and agencies, and the general public.

Provide effective customer service.

Skill in:

Using a personal computer and applicable software applications.

Working effectively with persons from diverse social, cultural and economic backgrounds.

Education, Training and Experience:

Graduation from an accredited college or university with a Bachelor's degree.

Two years of recent, paid work experience which has included performing research, analysis, report writing and administrative staff assistance tasks. Public sector experience is desirable.

Licenses and Certificates:

Possession of a valid class C driver license or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

WORKING CONDITIONS:

Work is regularly performed indoors in an office environment and requires frequent sitting and use of a computer keyboard and screen. Physical demands may include walking, standing, kneeling, bending, reaching and grasping. May be required to visit off-site locations to attend meetings. May be required to work evenings or weekends dependent upon assignment.

Supplemental Information

HOW TO APPLY: All applicants must submit an online City application and required supplemental questions to be considered for this position. Please note , applications may be rejected if incomplete. Résumés, CVs and cover letters are not reviewed as part of the application screening process and should not be submitted.

NOTE: You must submit a copy of your college diploma/transcript with your application. Applicants who indicated receipt of degree from a foreign institution must provide United States degree and credential equivalency verification along with a copy of your college diploma/transcript. All materials must be received in the Human Resources Department no later than close of business on the application closing date. Failure to do so will result in your application being disqualified. You must upload and attach a scanned copy of your transcripts or diploma to your on-line application.

SELECTION PROCESS : All applicants must submit clear, concise and complete information regarding their qualifications for the position. All applicants will be reviewed and only those candidates determined to be most qualified on the basis of experience and education, as submitted, will be invited to participate further in the selection process. Testing may consist of the following:

Training & Experience Evaluation - Qualifying

Written Exam

Oral Interview


NOTE: If three or more qualified City employees apply and pass the examination, a promotional list will be established in addition to an open-competitive list. If fewer than three qualified City employees pass the examination, the appointing authority, in accordance with the City's civil service rules and regulations, can decline to use a promotional list, in which case a promotional list will not be established for this position.

BACKGROUND INVESTIGATIONS :
Candidates who have successfully completed all prior phases of the selection process will be subject to a thorough background investigation. The City of Santa Monica is a progressive, inclusive and culturally-rich community. As leaders in public service, we strive to be an employer of choice by attracting and retaining a highly-talented workforce where people of diverse races, religions, cultures and lifestyles thrive. Our goal is to create a welcoming and inclusive environment where our staff are empowered to perform at their highest level and where their differences make a positive impact.

The City is an equal opportunity employer and strives to build balanced teams from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, marital status, ancestry, disability, genetic information, veteran status, or any other status protected under federal, state and/or local law. We aim to create a workplace that celebrates and embraces the diversity of our employees. Join us!

Special assistance with the application and examination process is available, upon request, for persons with disabilities. Call (310) 458-8246, TDD (310) 458-8696 (Hearing Impaired Only).

Please note the request for reasonable accommodations must be made to Human Resources at least three work days prior to the examination.

The City's liberal fringe benefits for full-time employment include sick leave, holiday and vacation pay, the Public Employees Retirement System, medical, dental and vision insurance, credit union, deferred compensation, tuition reimbursement, Dependent Care Assistance Plan and priority enrollment consideration at Hill & Dale Family Learning Center, Marine Park Child Development Center, and Santa Monica Early Childhood Lab School.

Closing Date/Time: 8/1/2025 5:00 PM Pacific

Please mention you found this employment opportunity on the CareersInGovernment.com job board.

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• City of Santa Monica

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