MANAGEMENT SECRETARY III/EMERGENCY COMMUNITY PROGRAMS

Position/Program Information

EXAM NUMBER

Y2109A-EA

TYPE OF RECRUITMENT

OPEN COMPETITIVE - EMERGENCY

FILING PERIOD

The application filing period will begin on August 15 , 2025, at 9:00 a.m., (PT) - Continuous.

This opportunity will remain open until the needs of the services are met and is subject to closure without prior notice.

NO OUT-OF-CLASS EXPERIENCE OR WITHHOLDS ARE ALLOWED FOR THIS EXAMINATION.

The LA County Board of Supervisors recently declared a local state of emergency for homelessness, and the County is working to revise and expand our response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues like housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

Department of Health Services Community Programs (Housing for Health for Homelessness) and Office of Diversion and Reentry seek qualified candidates to fill emergency Management Secretary III vacancies related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

Before your initial work period ends, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment as Management Secretary III .

ABOUT LOS ANGELES COUNTY DEPARTMENT OF HEALTH SERVICES:

The Los Angeles County Department of Health Services (DHS) is the second-largest municipal health system in the nation. Through its integrated system of 25 health centers, four acute hospitals, and an expanded network of community partner clinics - DHS annually provides direct care for 600,000 unique patients, employs over 23,000 staff, and has an annual budget of over $6.9 billion.

Through academic affiliations with the University of California, Los Angeles (UCLA), the University of Southern California (USC), and the Charles R. Drew University of Medicine and Sciences (CDU), DHS hospitals are training sites for physicians completing their Graduate Medical Education in nearly every medical specialty and subspecialty. In addition to its direct clinical services, DHS also runs the Emergency Medical Services (EMS) Agency and the County's 911 emergency response system, as well as Housing for Health and the Office of Diversion and Re-entry, each with a critical role in connecting vulnerable populations, including those released from correctional and institutional settings to supportive housing.

For additional information regarding DHS please visit www.dhs.lacounty.gov.

MISSION:

To advance the health of our patients and our communities by providing extraordinary care.

DEFINITION:

Acts as secretary to a deputy director in a large and complex County department.

Essential Job Functions

Replies to personal and other correspondence, composing letters with or without dictation.

Screens office and telephone callers, meets the public, makes appointments, and arranges conferences and speaking engagements.

Directs callers to other departments and officials or to other individuals, divisions, or sections of the department where assigned.

Takes care of day-to-day inquiries or problems wherever possible.

Secures information on the status of pending matters and reasons for delay in the completion of projects.

Maintains office files and records, including those of a confidential nature.

Performs confidential and personal services, as requested.

Recognizes the need for revisions in office, clerical, and secretarial procedures, and makes recommendations regarding such changes.

Assign and supervise the work of other employees as needed.

Requirements

Requirements to Qualify :

OPTION I: One year of complex and highly responsible* secretarial experience at the level of Los Angeles County's class of Secretary V , Senior Secretary III , Senior Secretary IV , Management Secretary I , Management Secretary II .

OPTION II: One year of experience at the level of Los Angeles County's class of Staff Assistant I, assisting a manager of a line operation within a Los Angeles County department.

Has responsibility for the housekeeping and record keeping functions, and conducts administrative studies of internal operations and procedures as an assistant to the manager of a line operation in a County department.

Option III: Two years of highly responsible secretarial experience at the level of Los Angeles County's class of Secretary III , Secretary IV , Senior Secretary I , Senior Secretary II .

TYPEWRITING SKILL REQUIREMENT:

Ability to type at the rate of 40 net words per minute.

Applicants must meet the requirements at time of filing.

IMPORTANT TYPING TEST INFORMATION:

A qualifying typing performance test of 40 net words-per-minute will be administered to applicants who have not held a typing position in the service of the County of Los Angeles. Applicants must successfully complete the typing performance test at time of filing to qualify.

Applicants who have taken and passed the required performance test administered by another County department must attach a copy of their typing certificate or typing test result email to their application at the time of filing OR email it within seven (7) calendar days from the date of application filing to yramos@dhs.lacounty.gov.

Applicants who have not taken a typing test administered by the Los Angeles County can apply to the Typing Test-Score Banking Only announcement bulletin, consisting of a timed typing test designed to measure speed accuracy in typing. To apply, copy and paste the URL to the address bar of the web browser or click on the link below.

URL: https://www.governmentjobs.com/careers/lacounty/jobs/4790069/typing-test-score-banking-only?keywords=typing%20test&pagetype=jobOpportunitiesJobs

The following candidates are NOT required to take the County typing test:

Those candidates who currently hold or have held a typing position with the requisite words per minute in the service of the County of Los Angeles.

PHYSICAL CLASS II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

Special Requirement Information:
All classes in the secretarial group perform duties composed of essentially the same basic activities and operations. Positions in these classes are allocated when the work of the supervisor requires full-time personal secretarial assistance. The level of secretary allocated is related primarily to the level of supervisor served.

*C omplex and highly responsible secretarial capacity is defined a s experience at the senior level with extensive knowledge of a program related area, processes and procedures, and experience in a specific subject matter.

Additional Information

OUR ASSESSMENT PROCESS:

Before the end of your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

VACANCY INFORMATION:

The current vacancies are to be filled within Community Programs (Housing for Health for Homelessness).

AVAILABLE SHIFT: Appointees may be required to work any shift, including evenings, nights, weekends, and holidays.

APPLICATION & FILING INFORMATION:

We only accept applications filed online. Applications submitted by U.S. mail, fax, or in person are not accepted. Apply online by clicking on the "Apply" green button at the top right of this posting. This website can also be used to get application status updates. Applications will be accepted and reviewed for interview consideration on an ongoing basis. If you are not contacted for an interview within 60 days of submitting your application, and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Please fill out the application completely. Provide relevant job experience including employer's name and address, job title, beginning and ending dates, number of hours worked per week, and description of work performed. If your application is incomplete, it will be rejected.

Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made. FALSIFICATION of any information may result in DISQUALIFICATION.

We may verify information included in the application at any point during the examination and hiring process, including after an appointment has been made. Falsification of information could result in refusal of application or rescission of appointment. Copying verbiage from the Requirements or class specification as your work experience will not be sufficient to demonstrate meeting the requirements. Doing so may result in an incomplete application and may lead to disqualification.

New email addresses need to be verified. This only needs to be done once per email address and can be done at any time by logging in to governmentjobs.com and following the prompts. This is to improve the security of the online application and to prevent incorrectly entered email addresses.

Many important notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address. Please add yramos@dhs.lacounty.gov as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

SOCIAL SECURITY NUMBER:

Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES:

For applicants who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County. Please refer to their website for updated information https://lacountylibrary.org/library-locator .

NO SHARING OF USER ID, E-MAIL, AND PASSWORD:

All applicants must file their application online using their own user ID and password. Using a family member's or friend's login information may erase a candidate's original application record.

Anti-Racism, Diversity, and Inclusion (ARDI):

The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Health Services is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Teletype Phone: (800) 899-4099

California Relay Services Phone: (800) 735-2922

ADA Coordinator Phone: (323) 914-7111

Department Contact Name: Yolanda Ramos

Department Contact Phone: (213) 288-7000

Department Contact Email: yramos@dhs.lacounty.gov

For detailed information, please click here

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• Los Angeles County

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