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Job Description
Definition
***THIS RECRUITMENT IS OPEN UNTIL FILLED, AND MAY CLOSE AT ANY TIME.
For first consideration, apply by TUESDAY, SEPTEMBER 16, 2025.***
The City of Milpitas
Incorporated in 1954, the City of Milpitas is a bustling general-law city supervised by a council-manager form of government. Milpitas is a full-service city that includes Police, Fire, and a water utility and sewer utility. The Council makes planning and policy decisions for residents, and oversees the City’s $253.2 million budget. Issues currently challenging the City include development, quality of life, and traffic.
The Police Clerk position performs a wide variety of general and technical clerical duties within the records section of the Police Department including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and departmental staff.
Salary Range:
Police Clerk I: $81,227.64 - $98,731.10 Annually
Police Clerk II: $89,348.74 - $108,604.86 Annually
Police Clerk I: This is the entry level class in the Police Clerk series and is distinguished from the II level by the performance of less than the full range of duties as assigned to the journey level class within this series. This class is typically used as a training class in that positions may have only limited or no directly related work experience. Incumbents work under immediate supervision while learning job tasks.
For the full job description, please visit: Police Clerk I
Police Clerk II: This is the full journey level class within the Police Clerk series and is distinguished from the I level by the performance of the full range of duties as assigned, with only occasional instruction or assistance as new or unusual situations arise. Positions at this level are fully aware of the operating procedures and policies within the work unit. Positions in this class are flexibly staffed and are normally filled by advancement from the I level.
For the full job description, please visit: Police Clerk II
Examples of Duties- Perform a wide variety of general and technical clerical duties within the records section of the Police Department including maintenance of records and files, processing of statistical data and reports, and providing information to the public, outside agencies and departmental staff.
- Accurately sort, file, copy and distribute crime reports, traffic reports, citations, petitions, and other materials to appropriate personnel.
- Process, type, record and/or file a wide variety of police records, reports, and materials including memos, letters, complaints, declarations, dispositions, returns on bookings, warrants, citations, crime, traffic, and registrant reports.
- Accurately audit, enter and balance timesheets.
- Operate teletype machine to enter, modify, and retrieve data such as stolen and recovered property, driver license and vehicle registration information, and warrants on wanted persons.
- Assemble, code, record and summarize a variety of police record data including serious crime offenses, stolen vehicles, crime reports, booking sheets and file interrogation cards.
- Perform data entry and data retrieval tasks using a computer terminal.
- Accurately research and perform vehicle releases.
- Assist department personnel and the public in person and by phone, performing record checks, issuing permits and collecting fees, and receiving reports and complaints from citizens.
- Process warrants including setting court dates for defendants who post bail and handling "walk overs".
- Process and assist desk officer with sex registrants and narcotic registrants.
- Provide general information regarding department policies, procedures and regulations to the public and others as requested.
- Compile data, summarize, and maintain a variety of statistical reports.
- Answer non-emergency calls and direct to appropriate department.
- Greet and assist counter walk-ins, as needed
- Perform criminal and applicant Livescan fingerprinting system.
- File appropriate paperwork with courts and District Attorney's Office.
- Interact with District Attorneys and court personnel when necessary.
- Perform related duties as assigned.
Typical Qualifications
EXPERIENCE AND EDUCATION
Police Clerk I:
Experience: One year of responsible clerical experience, involving considerable public contact and typing.
Education: Equivalent to the completion of the twelfth grade.
Police Clerk II:
Experience: One year of experience comparable to that of a Police Clerk I in the City of Milpitas.
Education: Equivalent to the completion of the twelfth grade.
REQUIRED DOCUMENTATION- Applicants must possess a typing certificate with a speed of 50 net words per minute. Typing Certificates must be obtained from an employment center or adult education center. Online typing certificates will not be accepted.
- Please attach a typing certificate to your application in the Attachments Section.
Supplemental Information
SELECTION PROCESS
Applicants whose qualifications best meet our current needs will be invited to participate in the selection process that may consist of an assessment of the candidate’s written skills, computer skills, and an oral board interview. Meeting the minimum requirements listed in this job description does not guarantee advancement in subsequent phases of the selection process.
Please note: This position may require shift work, depending on the operational needs of the department.
SUPERVISION RECEIVED AND EXERCISED
Police Clerk I:- Receives general supervision from the Police Clerk Supervisor.
- Exercises no supervision.
- Receives general supervision from the Police Clerk Supervisor.
- May exercise technical supervision over Police Clerk I and/or Records Interns
In compliance with the Americans with Disabilities Act, the City of Milpitas will provide reasonable accommodation to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the Human Resources Department.
The City of Milpitas is an Equal Opportunity Employer.
City of Milpitas Benefits Page: Benefits | Milpitas, CA
*For Police Officer and Communications Dispatcher Benefits, visit: Join Our Team | Milpitas, CA
Closing Date/Time: Continuous -
ABOUT THE COMPANY
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City of Milpitas
Show moreLocated at the southern tip of the San Francisco Bay, the City of Milpitas is a progressive community that is an integral part of the high tech Silicon Valley. With a very diversified resident population of nearly 80,000, the City of Milpitas sees the
role of every employee as being committed to accomplishing the community’s vision by providing fiscally sound, superior services.
Milpitas is the 8th fastest growing city in the United States according to the US Census Bureau and the 2nd fastest growing in California. We are home to an industrious and well educated community with an average household income
exceeding the County average. The homeownership rate is close to 70% and Milpitas’ housing market remains affordable relative to the majority of Santa Clara County.
Milpitas is often called the “Crossroads of Silicon Valley” with most of its 13.63 square miles of land situated between two major freeways (I-880 and I-680), State Route 237, and a County expressway. With existing light rail and a recently opened
BART extension, the transit hub adjacent to the Great Mall facilitated high density transit oriented development with over 1,000 units being built. There are approximately 1,790 acres, or 2.9 square miles designated for various industrial uses.
There are eight existing industrial parks and 550 manufacturing plants in Milpitas. The City provides a multitude of outstanding recreational opportunities, including aquatics, cultural arts and theater, sports leagues and activities, youth programming and senior activities and services.
The City of Milpitas is a full service City with water utility, sewer utility, police and fire services. The City Council makes the ultimate planning and policy decisions for residents, and oversees the City’s almost $192 million budget with 439 full-time
employees. There are 14 advisory commissions on which residents can participate –the Planning Commission, Arts Commission, Youth Advisory Commission, Library Advisory Commission and Senior Advisory Commission to name a few. Issues challenging the City and Commissions include development, quality of life, and
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