Project Assistant

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At the City of Austin, we are more than just an employer-we are a vibrant community dedicated to shaping one of the nation's most dynamic and innovative cities. As we strive to fulfill our commitment as public servants, it is important that we ground our efforts in a set of guiding principles - Empathy, Ethics, Excellence, Engagement, and Equity - anchors in delivering services that significantly impact the lives of Austinites. Joining the City of Austin means embarking on a purposeful career, contributing to the community, and being part of a forward-thinking organization that values every employee.

What Makes the City of Austin Special?

• Make a Difference : Join a team driving meaningful change in one of the fastest-growing cities in the nation.
  
• Value and Innovation : Work in an environment where employees are valued and innovation thrives.
  
• Competitive Benefits : Enjoy a comprehensive compensation package that includes generous leave, work-life balance programs, and extensive benefits.
  
• Retirement Security : Plan for the future with the City of Austin Employees' Retirement System.
  
• Sustainable Transportation Options : Commute easily with access to public transit and bike-friendly infrastructure.
  
• Focus on Wellness : Stay healthy through wellness programs, on-site fitness centers, and mental health support.
  
• Career Growth : Advance your skills and expertise with professional development and leadership opportunities.
  
• Modern Workspaces : Work in innovative and sustainable environments that foster collaboration and inspiration.
  

By joining us, you become part of a community that values its people and is committed to making Austin the most thriving and resilient city in the country.

Job Description:

Project Assistant

Purpose:

Under direct supervision, this position provides support to project management team by organizing various projects, contract agreements, and programs. Participates in the development of a project and provides support in scheduling, budgeting, and implementation phases of the project.

Duties, Functions and Responsibilities:

Essential duties and functions, pursuant to the Americans with Disabilities Act, may include the following. Other related duties may be assigned.

• Assists in planning stage of projects, including the coordination of existing bonds and future bond projects.
  
• Assists in planning, scheduling, or coordination of project activities to meet deadlines.
  
• Provides assistance in creation of a communication plan to field staff, including Project Managers and Project Coordinators.
  
• Creates and maintains project progress monitoring data to track each project.
  
• Coordinates status updates for project related matters including providing updates to internal and external customers.
  
• Updates and maintains schedule data to ensure project consistency and optimization.
  
• Assists in resolution of project issues including any potential risks to team members by providing supporting documentation including policies and procedures.
  
• Communicates roles, expectations, and accountabilities to all team members on a regular basis.
  
• Advises management of problems, issues, and status of ongoing projects.
  
• Provides assistance to ensure established project deadlines and related tasks are completed as assigned.
  

Responsibilities - Supervisor and/or Leadership Exercised:

None.

Knowledge, Skills, and Abilities:

Must possess required knowledge, skills, abilities, and experience and be able to explain and demonstrate, with or without reasonable accommodations, that the essential functions of the job can be performed.

D uties, Functions and Responsibilities:

• Knowledge of basic project practices and procedures.
  
• Knowledge of Federal, State, and Local laws applicable to bond projects.
  
• Knowledge of applicable City practices, policies, and procedures.
  
• Knowledge of contract development and monitoring.
  
• Skill in project planning and prioritizing.
  
• Skill in oral and written format to a variety of audiences.
  
• Skill in handling multiple tasks and prioritizing.
  
• Skill in using computers and available software packages.
  
• Skill in data analysis and problem solving.
  
• Skill in planning and organizing.
  
• Ability to work with frequent interruptions and changes in priorities.
  
• Ability to establish and maintain good working relationships with internal and external customers.
  

Minimum Qualifications:

• Graduation with a Bachelor’s degree from an accredited college or university with major coursework in a related field, plus one (1) year of relevant work experience.
  
• Experience may substitute for education up to the maximum of four (4) years.
  

Licenses and Certifications Required:

None

Preferred Qualifications:

• Experience addressing a wide variety of customer inquiries, including the use of a web-based database, coordination with a large group of subject experts and ensuring a quality end response.
  
• Excellent customer service skills.
  
• Experience with purchasing and maintaining supplies.
  
• Experience supporting large events that include off site reservations and purchasing.
  

Notes to Candidate:

This description is intended to indicate the kinds of tasks and levels of work difficulty required of the position given this title and shall not be construed as declaring what the specific duties and responsibilities of any particular position shall be. It is not intended to limit or in any way modify the right of management to assign, direct and control the work of employees under supervision. The listing of duties and responsibilities shall not be held to exclude other duties not mentioned that are of similar kind or level of difficulty.

Under direct supervision, this position provides support to project management team by organizing various projects, contract agreements, and programs. Participates in the development of a project and provides support in scheduling, budgeting, and implementation phases of the project.

A detailed, complete City of Austin employment application is required to help us better evaluate your qualifications. For each position, please describe your specific experience as it relates to the minimum and preferred qualifications. Please be thorough in completing the employment application and list all experience that is relevant to this position. If you are selected as the top candidate, starting salary will be based on overall relevant experience.

To watch a video about Austin Transportation and Public Works, Inside TPW .

Working for the City of Austin provides a number health and welfare benefits such as low-cost medical, dental, vision, paid leave time, a highly competitive retirement plan, career development opportunities and more. For more information on City of Austin Benefits, click here.

90 Day Provision for Additional Vacancy:

This posting may be used to fill other vacancies in other sections within the Division. Decisions on the assigned section will be made at the time of hire based on business needs.

PLEASE NOTE: Austin Transportation and Public Works positions are not at 100% remote operation.

Essential Employee:

This position is considered an “Essential” role and is essential to the operations of the City based on the preparation, response, and recovery phase of extraordinary situations or emergency conditions. As an employee that has been designated as “Essential” the expectation will be to work at a designated work site during declared extraordinary situations or emergency conditions to serve the community.

This position is considered “Essential” to maintain critical operations and core services. Essential Employees during emergencies play a role in ensuring the public health, safety, and welfare of our community and ensuring City operations continue.

Assessment:
This position may require a skills assessment.

Close Job Posting:

Department may close the job posting at any time after 7 days.

A Cover Letter and Resume are required for this position. Please be sure to upload these documents for consideration.

Physical Address:

5202 Ben White

Work Schedule:

Monday - Friday: 8:00 AM - 5:00 PM

*Hours may vary depending on work demands and business needs.

Salary Range:

$29.89 - $37.37

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-12-29

• 

• City of Austin

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