Management Analyst II

POSITION OVERVIEW

Applications accepted from: ALL PERSON INTERESTEDService Line/Section: Financial Management Services/ Procurement, Fleet & Warehousing
Reporting Location: 2805 Mckinney
Workdays & Hours: Mon-Fri, 7am - 4pm*
* Subject to change

DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS

Performs varied professional and administrative support functions to the development and implementation of policies and procedures for the Procurement Services Team within Procurement, Fleet and Warehousing Services. The position will perform duties in establishment and maintenance of records; prepares, research, and analyze data; prepares simple reports.

RESPONSIBILITIES:

• Researches, analyzes, and monitors procurement and contract-related financial activity (e.g., Service Release Orders (SROs), p-card spend, and service contract usage) to ensure compliance with City policies and available funding.
• Assists in developing, preparing, and evaluating financial and management reports for the Procurement Services Team, including tracking encumbrances, expenditures, and spending trends.
• Coordinates and monitors Service Release Orders (SROs) associated with department service contracts, verifying accuracy of information and alignment with approved budgets.
• Creates and reviews purchase requisitions for service contract items to confirm proper funding, coding, and documentation prior to workflow approval.
• Analyzes HPW p-card transactions to identify potential issues, ensure cardholder compliance with established policies and procedures, and recommend corrective actions as needed.
• Serves as point of contact (POC) for Public Information / TPIA requests for Procurement, Fleet and Warehousing (PFW), researching and compiling data and records to support accurate and timely responses.
• Prepares, maintains, and updates records, spreadsheets, and standard operating procedures (SOPs) related to procurement and financial processes; may assist with user training on related systems and procedures.
• Collaborates and communicates with HPW Service Lines to provide general information, customer assistance, and guidance regarding procurement, contracts, and p-card requirements.
• Performs other duties and special projects as requested.

WORKING CONDITIONS

The position is physically comfortable; the individual has discretion about walking, standing etc.

This is a Houston Public Works position at the Tier II Level.

MINIMUM REQUIREMENTS

EDUCATIONAL REQUIREMENTS
Requires a Bachelor's degree in Public Administration, Business Administration, Finance or a field directly related to the job.
EXPERIENCE REQUIREMENTS
Two years of professional experience in accounting, budget analysis, finance, public administration or a field directly related to the job are required.

Substitutions: Four years of pertinent professional or para-professional experience may substitute for the education requirement. An Associate’s degree in Public Administration, Business Administration, Finance or a closely related field and two years of pertinent professional or para-professional experience may substitute for the education requirement. A Master’s degree in a field directly related to the job may substitute for two years of the above experience requirement.

LICENSE REQUIREMENTS
None.

PREFERENCES

Preference will be given to individuals with experience in purchase order processing and invoice payment procedures. This position requires knowledge of SAP, MS Excel and DocuSign (e-signature platforms). Proactive research skills, use of analytical judgment, attention to detail, the ability to work effectively with all levels of management as well as verbal and written communication skills are essential.

**Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.**

GENERAL INFORMATION

SELECTION/SKILLS TESTS REQUIRED: None
However, the department may administer a skills assessment test.

SAFETY IMPACT POSITION: No
If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.

SALARY INFORMATION
Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.

PAY GRADE 18

APPLICATION PROCEDURES

Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov .

To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6120.

If you need special services or accommodations 832-393-6120(TTY 7-1-1)

If you need login assistance or technical support call 855-524-5627.

Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.

All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.

EOE Equal Opportunity Employer
The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.

The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan. Benefits include:

• Medical
• Dental
• Vision
• Wellness
• Supplemental Insurance
• Life insurance
• Long-term disability
• Retirement pension
• 457 deferred compensation plan
• Employee Assistance Program
• 10 days of vacation each year
• 11 city holidays, plus one floating holiday
• Compensable Sick Leave
• Personal Leave
• Flexible schedules
• Hybrid-Telework for eligible positions
• Professional development opportunities
• Transportation/parking plan
• Section 125 pretax deductions
• Dependent Care Reimbursement Plan
• Paid Prenatal, Parental and Infant Wellness Leaves
• Healthcare Flexible Spending Account

For plan details, visit http://www.houstontx.gov/hr/benefits.html

Closing Date/Time: 1/4/2026 11:59 PM Central

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• Houston Airport System

• 2812331839

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