ACCOUNTING ASSISTANT 2 - MINIMUM QUALIFICATIONS WAIVED

Job Summary

This recruitment is for an Accounting Assistant 2. The eligible list will be used to fill current and future vacancies in various locations and agencies across the State of Nevada. Accounting Assistant 2s perform a variety of clerical accounting work; maintain records and track balances for diverse general ledger groups and/or categories; prepare a wide variety of accounts payable and receivable documents; and assign accounting codes in compliance with complex rules, regulations and procedures which may include contractual and grant limitations. ***THIS RECRUITMENT MAY CLOSE WITHOUT FURTHER NOTICE DEPENDING ON THE NUMBER OF APPLICATIONS RECEIVED. APPLICANTS ARE ENCOURAGED TO APPLY AS SOON AS POSSIBLE***
Accounting Assistants must, as the majority of their duties, supervise and participate in the performance of clerical accounting work in the maintenance of accounts and accounting records for State agencies, following State and agency accounting procedures in the areas of payroll, budgetary accounting, cash flow, revenues and expenditures. Incumbents prepare and process accounts receivable and payable documents; review accounting system reports for accuracy and make corrections such as coding to ensure compliance with clearly established guidelines; collect data for standard recurring reports or prepare internal ad hoc reports that combine historical data with Controller’s reports; and perform related duties as assigned.

Job Duties

Process State budget and accounting documents by encoding accounting distribution data such as no warrant transfers, transfer warrant claims, requisitions, purchase orders and journal vouchers both manually and electronically.

Receive, review, verify and process accounts related documents for a major program which requires knowledge of account distribution codes for diverse general ledger groups and/or categories with complex rules, regulations and procedures such as processing international travel for payment or billing Medicaid and third party insurance for diverse services.

Reconcile computer printouts with timesheets; serve as liaison with central pay center staff; investigate and correct errors; prepare time adjustment sheets as needed; enter pre-payroll data; and maintain related records.

Develop formats for basic spreadsheets, manually or using a computer, for tracking, organizing and reporting account related data.

Transfer accounting data to appropriate accounts, journals or ledgers to summarize agency and/or program financial accounting information.

Reconcile internal accounting records and reports to Controller’s reports; balance and prepare documents to make reconciliation.

Maintain and monitor a variety of revenue and expenditure accounts; notify management when revenues fall below projected levels and when funding is low or not available.

Provide oral and/or written reports to supervisors and management, as required, by obtaining data from various agency accounting records.

Initiate and/or compose correspondence in response to inquiries from individuals or organizations; provide financial/accounting data and information concerning agency or State policies and procedures.

Positions at this level perform a variety of clerical accounting work; maintain records and track balances for diverse general ledger groups and/or categories; prepare a wide variety of accounts payable and receivable documents; and assign accounting codes in compliance with complex rules, regulations and procedures which may include contractual and grant limitations.

Essential Qualifications

PER EXECUTIVE ORDER 2025-002, ALL MINIMUM QUALIFICATIONS HAVE BEEN WAIVED FOR THIS POSITION. Please refer to the link for more information: https://gov.nv.gov/Newsroom/ExecOrders/Executive-Orders/

Graduation from high school or equivalent education and two years of clerical accounting experience which must have included duties such as coding documents to distribute funds; preparing accounts payable and accounts receivable documents and balancing accounts; and using computer spreadsheets to record, track organize and report data; OR one year of experience as an Accounting Assistant I in Nevada State service; OR an equivalent combination of education and experience as described above.

Knowledge, Skills, and Abilities

This job specification lists the major knowledge, skills and abilities of the job and is not all inclusive. Incumbent(s) will be expected to have knowledge, skills and abilities from a previous level.

Working knowledge of: agency policies, rules and regulations that pertain to accounts maintenance; payroll practices and procedures; sources of information within an organization; accounting coding used to distribute funds in payroll, accounts receivable and accounts payable bookkeeping; use of computer spreadsheets to track, organize and report accounting related data, payroll, accounts payable and accounts receivable functions; correct English usage, spelling, punctuation and grammar sufficient to write standard memoranda, letters and report narratives; standard processes, procedures and methods used to reconcile accounts.

General knowledge of: payroll practices and procedures.

Ability to: identify and apply established budgetary and financial recordkeeping requirements for the maintenance of accounts; recognize problems or discrepancies in accounts; research a problem or question to a successful conclusion; compile and summarize data for agency reports; distribute expenditures to a variety of subordinate accounts; effectively identify and apply statutes, rules, regulations and department/agency policies as applied to verifying accounting documents generated by an accounting system; read and understand legal contracts and grants; use established formulas as needed to complete accounting documents and develop spreadsheets; prepare and process travel arrangements and claims; recognize problems or discrepancies in payroll, accounts payable or accounts receivable data and make corrections; resolve problems in payroll coding and make corrections; and all knowledge, skills and abilities required at the lower level.

Recruiter Contact Information: Sonja Grass - SonjaGrass@admin.nv.gov

Benefits include:

• Health Insurance: Medical, dental, life, and disability insurance programs for employees and their dependents/family are offered through the Public Employees’ Benefits Program (PEBP) .
  
• Vacation: Accrual of three weeks of annual leave each year.
  
• Sick Leave: Accrual of three weeks of sick leave each year.
  
• Holidays: 12 paid holidays per year.
  
• Retirement: Participation in the Nevada Public Employees Retirement System (PERS) . Employees do not contribute to Social Security but will contribute to PERS if their position is at 50% or more full-time equivalency. For more information on how PERS service may impact Social Security benefits, visit the SSA publication .
  
• Deferred Compensation: The State offers a voluntary Deferred Compensation Program .
  
• No Nevada state income tax.
  
• Public Service Loan Forgiveness: Eligible due to public sector employment.
  
• Longevity Payments Eligibility: Employees who have received a performance rating of “standard” or better and have completed eight (8) or more years of continuous service are eligible for longevity pay.
  

Additional benefits may apply to employees covered under a Collective Bargaining Agreement (CBA), depending on their designated bargaining unit. For more information, visit the Labor Relations Unit (LRU) .

For more details about your rights and responsibilities as a State of Nevada employee, please review the State of Nevada Employee Handbook (PDF) .

*** State Holidays The holiday schedule for State employees is established by the Legislature.

The following are legal holidays:

January 1.............................................. New Year's Day

Third Monday in January.................. Martin Luther King, Jr.'s Birthday

Third Monday in February................ Washington’s Birthday

Last Monday in May........................... Memorial Day

June 19................................................ Juneteenth Day

July 4.................................................... Independence Day

First Monday in September.............. Labor Day

Last Friday in October....................... Nevada Day

November 11........................................ Veterans' Day

Fourth Thursday in November........ Thanksgiving Day

Friday following the Fourth Thursday in November...................... Family Day

December 25........................................ Christmas Day

When January 1, June 19, July 4, November 11, or December 25 falls on a Saturday, the preceding Friday is the observed legal holiday. If these days fall on Sunday, the following Monday is the observed holiday. Eligibility for holiday pay is covered by the provisions of NAC 284.255

Closing Date/Time: Continuous

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• STATE OF NEVADA

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