Licensing Program Specialist - U.S. Coast Guard Licensing Program - Solano Campus

Job Summary

Reporting directly to the Director of USCG Licensing, the incumbent will facilitate all aspects of cadet STCW and United States National licensure requirements by ensuring departmental processes are current and fulfill expectations and requirements as set forth by the Code of Federal Regulations(CFR) International Maritime Organization (IMO), United States Coast Guard (USCG), National Maritime Center (NMC) and Maritime Administration (MARAD). This includes collaborating with and coordinating efforts with the State Maritime and United States Merchant Mariner Academies licensure coordinators. The incumbent will use judgement and discretion reflective of a thorough knowledge of the Academy’s USCG approved programs. They will refer to policies and practices for guidance to ensure a clear understanding of requirements. Participates in planning and improvement activities, and develops, recommends, and implements methods to meet programmatic or administrative goals.

Department Summary

The United States Coast Guard Licensing Office ensures that all required Standards of Training, Certification and Watchkeeping (commonly referred to as STCW policies) established by the USCG are implemented and executed by cadets in their undergraduate major. Cadets in each license track program must demonstrate competence in all STCW competencies and complete the sea service requirements of our USCG program approval.

Key Qualifications

• Working knowledge of and ability to apply standard theories, principles, practices, and techniques applicable to the US Coast Guard Licensing Program to develop conclusions and make recommendations.
• Thorough knowledge of policies, procedures, and outside regulations pertaining to the US Coast Guard Licensing Program.
• Aptitude in the research, development and evaluation of policies and programs, including skill in the collection, evaluation, and interpretation of data to develop sound conclusions and make appropriate recommendations.

Education and Experience

• Equivalent to graduation from a four-year college or university. Three years of technical or administrative experience. A graduate degree in a related field may be substituted for one year of the required experience. Additional qualifying experience may be substituted for the required education on a year-for-year basis.

Salary and Benefits

Anticipated Hiring Range: $67,164 - $80,268 per year

Classification Range: $63,288 - $92, 208 per year

Factors in determining the appropriate compensation for a role include experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. The Anticipated Hiring Range referenced in the job posting is the budgeted salary or hourly range that the University reasonably expects to pay for this position. The Classification Range may be broader than what the University anticipates paying for this position, based on internal equity, budget, and collective bargaining agreements (when applicable).

Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.

Cal Poly

Cal Poly is a nationally-ranked public university located in San Luis Obispo, California, and known for its Learn by Doing philosophy. Each year more than 20,000 top-tier students come to San Luis Obispo to put knowledge into action, taking their learning outside the classroom as they prepare for careers in engineering, agriculture, science, business, humanities and the built environment. Cal Poly’s hands-on philosophy, small class sizes and close student-faculty mentorships result in graduates ready from day one to impact their communities, California and the world. For more information, visit calpoly.edu .

Cal Poly Maritime Academy at the Solano Campus

Located on a compact but scenic waterfront campus in Vallejo, California (30 miles northeast of San Francisco), Cal Poly Maritime Academy is a unique and specialized campus of the 23-campus system. Serving a population of approximately 1000 undergraduate and 50 graduate students, we are one of only seven degree-granting maritime academies in the United States - and the only one on the West Coast. Cal Poly Maritime Academy offers seven baccalaureate degrees in Business Administration, International Strategy and Security, Facilities Engineering Technology, Marine Engineering Technology, Mechanical Engineering, Marine Transportation, and Oceanography. The undergraduate curriculum includes licensing programs for future merchant marine, Coast Guard, and Naval Reserve officers. Cal Poly Maritime Academy also offers a Master of Science in Transportation and Engineering Management degree. Please visit our website for more information about Cal Poly Maritime Academy.

Equal Opportunity and Excellence in Education and Employment

This position is open and available to all regardless of race, sex, color, ethnicity or national origin. Consistent with California law and federal civil rights laws, Cal Poly provides equal opportunity in education and employment without unlawful discrimination or preferential treatment based on race, sex, color, ethnicity, or national origin. Our commitment to equal opportunity means ensuring that every student and employee has access to the resources and support they need to thrive and succeed in a university environment and in their communities. Cal Poly complies with Title VI of the Civil Rights Act of 1964, Title IX of the Education Amendments of 1972, the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act, the California Equity in Higher Education Act, California’s Proposition 209 (Art. I, Section 31 of the California Constitution), other applicable state and federal anti-discrimination laws, and CSU’s Nondiscrimination Policy. We prohibit discriminatory preferential treatment, segregation based on race or any other protected status, and all forms of discrimination, harassment, and retaliation in all university programs, policies, and practices.

Cal Poly is a diverse community of individuals who represent many perspectives, beliefs and identities, committed to fostering an inclusive, respectful, and intellectually vibrant environment. We cultivate a culture of open dialogue, mutual respect, and belonging to support educational excellence and student success. Through academic programs, student organizations and activities, faculty initiatives, and community partnerships, we encourage meaningful engagement with diverse perspectives. As a higher education institution, we are dedicated to advancing knowledge and empowering individuals to reach their full potential by prioritizing inclusive curriculum development, faculty and staff training, student mentorship, and comprehensive support programs. At Cal Poly, excellence is built on merit, talent, diversity, accessibility, and equal opportunity for all.

Supplemental Information

Satisfactory completion of a background check (including a criminal records check) is required for employment. Cal Poly will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.

The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.

Cal Poly, San Luis Obispo is not a sponsoring agency for staff or management positions. Applicants for staff and management positions must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment Visa at this time.

Positions are posted for a minimum of 14 calendar days.

Advertised: Jan 14 2026 Pacific Standard Time
Applications close:

• 

• California Polytechnic State University

• 805-756-2236

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