California State University (CSU) Chancellor's Office

The California State University is the nation's largest 4-year public university system, with 23 campuses throughout the state. The CSU promotes student success through opportunity and a high-quality education that prepares students to become leaders in the changing workforce, making the CSU a vital economic engine for California.​

 

 

 

34 job(s) at California State University (CSU) Chancellor's Office

California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Sep 23, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Administrative Support Coordinator II . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,440 to $5,639 per month. Classification Administrative Support Coordinator II Position Information The California State University, Office of the Chancellor, is seeking an Administrative Support Coordinator II to provide general office support to the CSU Center for the Advancement of Reading and Writing (CAR/W) particularly with respect to data management related to the NPD grant and related professional learning workshops for the Expository Reading and Writing Curriculum (ERWC), budgets and basic accounting, travel, procurement, and preparation of event materials. The position will be funded by the grant and is for three years. In accordance with CSUEU CBA Provision 9.49(d), this position will not be granted permanent status since this position is funded by a non-reoccurring grant. This position is a long-term, temporary, benefited position with a duration of three years. Responsibilities Under the general direction of the Co-Director Center for the Advancement of Reading and Writing, the Administrative Support Coordinator II will: -Data Entry/Management: Perform data management tasks for CAR/W related to the NPD Grant including ERWC. -Event Coordination: Assist with event logistics and coordination of NPD meetings, summer workshops, both virtual and in person. -Travel: Plan necessary, authorized travel by staff members. -Reception and Other: Answer phones, receive guests, and perform other administrative duties workshops and course adoption -Procurement: Process expenditures as needed. Such as NPD module copyright payments. -Budget: Support the work of the CAR/W Administrative Analysts as needed. Attend Grant meetings. Provide notes and resources. Qualifications This position requires: -Completion of a high school program or its equivalent and some experience in an office environment. A minimum of three years of general administrative/office support experience demonstrating competent performance and flexibility in learning new systems and procedures. Bachelor's degree preferred. Application Period Priority consideration will be given to candidates who apply by October 6, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Sep 21, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Vice Chancellor, Advocacy and State Relations . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. This position is located in Sacramento, CA. Salary Commensurate with qualifications and experience. Classification Administrator IV Position Information The California State University, Office of the Chancellor, is seeking an Assistant Vice Chancellor, Advocacy and State Relations to be the chief strategist and lead advocate representing the interests of the California State University system before the executive and legislative branches of state government. Under the general direction of the Administrator-in-Charge, University Relations and Advancement, the AVC Advocacy and State Relations works with the Board of Trustees, Chancellor, and senior leadership across the university to develop legislative priorities and secure state appropriations. Advocacy and State Relations teams with legislative liaisons from the 23 CSU universities to promote the CSU's collective priorities and express the value of the state's investment. The AVC, Advocacy and State Relations collaborates with stakeholder groups such as the California Student Association, CSU Alumni Council, labor, business, and community organizations to implement advocacy strategies. The team also works closely with the University of California and California Community Colleges to advance the shared interests of higher education. Responsibilities The Assistant Vice Chancellor, Advocacy and State Relations will: -Provides advice and counsel to system leaders regarding legislative, political, and budgetary matters. -Develops and recommends integrated strategies and tactics to achieve short and long-term system goals and objectives. -Provides leadership and strategic direction for the ASR team/office including establishing review processes and position recommendations on thousands of bills introduced and amended annually -Cultivates relationships with internal (i.e., Chancellor's Office staff, campus business and advancement officers, campus presidents, and legislative liaisons) and external groups (legislative and executives branches of government. boards and commissions) to achieve goals and objectives on behalf of the VC. Collaborates with student, employee, and alumni leadership, including labor representatives, to coordinate advocacy on behalf of constituents. -Serves as chief representative for legislative affairs on behalf of VC and chancellor. -Oversees the development of legislative proposals for the biannual Trustees' program and seeks passage of these measures. -Provides regular reports to the Trustees' Governmental Relations Committee. Recommends system positions on legislative matters, within guidelines of the Trustees' Legislative Principles and with expert analyses from system office and campuses. -Coordinates CSU campus activities with the legislative and executive branches of state government. Identifies, coordinates analyses, and manages testimony by CSU with state government. -Advocates on budgetary matters, as requested and in cooperation with AVCs for Budget Development and Capital Planning. -Provides training, development, and support for campus-based advocacy teams. -Work with Chancellor's Office colleagues in Strategic Communications to develop and implement effective immediate and long-term advocacy and communications efforts to increase support for the CSU including the identification and utilization of champions and advocates. -Coordinates messaging and use of social media with system and campus constituents including Strategic Communications and legislative liaisons. -Advise and prepare trustees for Senate confirmation. Qualifications This position requires: -Bachelor's degree and ten (10) years' experience in governmental advocacy or analysis or related field is required for this position. Experience with California legislative processes is required. Experience in a related management position is preferred. -Thorough and extensive knowledge of current legislation, laws, regulations, and policies related to education to enable incumbent to provide accurate and meaningful advice, guidance and assistance to the VC and CSU executive leadership. -Strong oral and written communication skills to enable incumbent to interpret and communicate educational policies and procedures and direct the day-to-day functions of the Advocacy and State Relations staff. -Strong problem-solving and conflict resolution skills to fulfill the leadership responsibilities necessary to successfully advocate the needs and interests of the California State University, and to serve effectively as professional staff supervisor. - Strong strategic skills and demonstrated success in the development and implementation of advocacy plans to increase support for organization and related issues. Application Period Priority consideration will be given to candidates who apply by October 11, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Sep 21, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Accountant II . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $4,161 to $8,030 per month. Classification Accountant II Position Information The California State University, Office of the Chancellor, is seeking an Accountant II to will perform a variety of work assignments requiring thorough knowledge and understanding of generally accepted accounting principles and practices as well as a full range of professional accounting and cash management activities. The incumbent analyzes, audits, reconciles, and maintains financial records for a variety of funds, records financial transactions, and reconciles Chancellor's Office and Systemwide bank accounts and investments. APPLICANTS CALLED IN TO INTERVIEW WILL BE GIVEN A SKILLS TEST. Responsibilities Under the general direction of the Associate Director, Accounting , the Accountant II will: Perform general accounting functions, reconciliations, and other financial related activity. -Review assigned funds for appropriate accounting treatment, usage, abnormal balances, and accurate recording of financial activity; research errors to find resolutions. -Prepare journal entries to correct or record various financial transactions from the State Controller's Office, the Chancellor's Office, and other CSU campuses. -Reconcile all Chancellor's Office and Systemwide bank and investment accounts. -Prepare month-end reconciliation reports for encumbrances, cash, and interagency transactions. -Review and reconcile financial activity held at the SCO for GF0001, 0948, 3292, 3085 and any other state held funds as assigned. -Prepare financial transaction requests to submit to the SCO for processing -Provide backup, support, and assistance to other accountants within the general accounting department. -Provide customer support to CO/CSU staff with questions related to financial activity. -Ensure compliance and keep up to date with CSU policies, procedures, and the Legal Accounting & Reporting manual. Assist in the annual audit and the preparation of financial reporting information for the Chancellor's Office -Prepare supporting documentation for audit requested information. -Provide analysis and research variances as needed. -Prepare year-end investment roll forward schedules. Special Projects and Ad Hoc reporting, as needed -Backup and support other staff in the accounting department as needed for vacancies or absences. -Complete other projects as assigned by management personnel. -Update and create process guides as needed. -Complete any required professional development or other training as requested. -Suggest process improvements and be proactive in preventing/solving problems. Qualifications This position requires: -Equivalent to three years of progressively responsible financial record-keeping experience that has the above knowledge and abilities. -A bachelor's degree in accounting or related subject required, or equivalent combination of education and experience specifically recording and analyzing financial transactions requiring the recommendation of appropriate accounting treatments in accordance with generally accepted accounting principles (GAAP). -Thorough knowledge and understanding of generally accepted accounting principles (GAAP). -Ability to work independently with appropriate judgement and actions consistent with a mid-level accountant. -Advanced proficiency with current word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of record management systems. -Ability to identify actual or potential problems, collect data, perform preliminary analyses, recommend corrective or preventative action. -Ability to identify and recommend changes in the accounting system or procedures with experience in process reengineering. -Working knowledge of automated financial systems including experience with general ledger and accounts receivable systems processes. -Ability to analyze financial and statistical data for the performance of fluctuation and trend analyses. -Ability to analyze, interpret, and resolve complex accounting problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with generally accepted accounting principles. -Very strong verbal, written, and interpersonal communication skills to accurately relay financial information to various levels of customers, outside entities or agencies. -Ability to comply with office attendance policies and procedures and willing to work overtime, if needed. Preferred Qualifications - CSU accounting experience -Experience with Oracle Peoplesoft. -Thorough knowledge of multi entity or inter-company financial transactions is preferred. Application Period Priority consideration will be given to candidates who apply by October 4, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Sep 13, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager, Accounting . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Manager, Accounting to be responsible for the oversight and direction of the day-to-day operations of the Chancellor's Office general accounting department and various system wide accounting functions. The incumbent will be fiscally responsible for the integrity of procedures and data related to trust accounting, accounts receivable, general ledger, state appropriations, capital assets, lottery activities, and oversite of the banking and investment activities of the CSU which has a current balance of approximately $6 billion dollars. This position directly supervises five accountants, one manager and indirectly two other accountants. APPLICANTS CALLED IN TO INTERVIEW WILL BE GIVEN A SKILLS TEST. Responsibilities Under the general direction of the Associate Director, Financial Services Accounting , the Manager, Accounting will perform tasks and duties as follows: Management and oversight of the Chancellor's Office Accounting department -Provide direction to professional staff, with accountability for results. -Assign projects and guide overall workload priorities. -Approve staff's monthly reconciliations and recommend improvements, as appropriate. -Examine financial documents for completeness, accuracy, and conformity with established policies and procedures and generally accepted accounting standards. -Manage internal audits for accounting. -Coordinate the overall month, quarter, and year end accounting close process. -Review, approve and post journal entries from all direct reports. -Review and approval of A/R analysis, and aging reports. -Ensure that the Chancellor's Doctoral Incentive Program (CDIP) accounting and reporting are up to date and appropriately recorded. -Provide required communication with various levels of customers regarding accounting activities and reports. -Manage the overall record retention of accounting documents, for related entities. -Oversee the maintenance of trust fund agreements. -Manage and monitor the department for adequate staffing. Annually, or as needed, schedule performance evaluations, enforce disciplinary actions and non-retention notices in accordance with Human Resources policies and procedures to achieve operational efficiency and effectiveness. Develop departmental policies, procedures, and practices to maintain appropriate internal controls and quality customer service -Develop policies and procedures for accounting as appropriate. -Collaborate with the Management Accounting and Policies Office to identify training needs/knowledge gaps in the department and system. -Assess rules and policies for impact to accounting and update procedures to reflect current practices. -Improve the level of customer service by providing more effective inter-departmental reporting, analysis, and communication. -Establish systemwide guidelines, accounting treatment and communications to develop strategic solutions for the CSU. -Review internal controls and establish appropriate safeguards. -Ensure all General Accounting procedures are in compliance with ICSUAM and Legal and GAAP Manual standards. -Determine any needed changes to accounting systems or tools used by staff Provide guidance and accounting support to Chancellor's Office staff and the other 23 campuses of the CSU related to the Consolidated Investment Pool. -Ensure that proper communication is in place to provide campuses with information. -Ensure that appropriate tracking of the CSU Consolidated Investment pool is in place. -Oversee the reconciliation of the Clearwater statement to the CMO database and that the reporting is accurate and timely. -Work with CO treasury team to ensure accurate and timely consolidated bank statements are published monthly. -Provide accounting treatment knowledge and expertise for interagency financial transactions in support of the assistant manager. Training, special projects and other duties as assigned. -Projects assigned by the Associate Director, Accounting as needed. -Assist the Associate Director, Accounting with the department budgets development and projections. -Build a collaborative working environment with campus staff and CO departments. -Develop, provide, or coordinate staff training and cross-training to ensure continuous operations. -Development and implementation of new software, reports and databases. -Back-up to the Assistant Manager, Accounting or Associate Director, Accounting as needed. Qualifications This position requires: -A Bachelor's degree in accounting, business administration, economics, finance, or related field. -A Minimum of 5 years' supervisory experience in providing work direction to professional and/or technical staff. -A Minimum of 7 years experiences performing advanced professional accounting. -Strong understanding of GAAP and proper accounting treatments following GASB pronouncements. -Advanced proficiency and knowledge of Microsoft Excel. -General knowledge and experience with cash reconciliations, accounts receivable, cashiering activities, journal entries. -Advanced proficiency with current word processing and spreadsheet software programs, query tools, integrated financial systems and/or other types of records management systems. -Extensive knowledge of generally accepted accounting principles (GAAP), with a working knowledge of governmental accounting methods. -General knowledge internal control methods and related laws, rules, and regulations. -Strong analytical and technical skills. -Ability to establish & maintain effective working relationships with others. -Ability to understand problems from a broad, interactive perspective and discern applicable underlying principles to conceive of and develop strategic solutions. -Exceptional interpersonal and verbal/written communication skills to communicate with all campuses, CO treasury, State Controller's Office. -Ability to interact extraordinarily well with all levels of employees and managers. -Ability to effectively present ideas and concepts in written or presentation format and use consultative and facilitation skills to gain consensus. -Independent determination of approaches to project and priorities. Ability to "self-track" assignments and complete timely or advises the manager of possible missed deadlines - without the manager having to follow-up. -Ability to adhere to university policies & guidelines including safety, civility, and nondiscrimination. -Excellent management, coaching, mentoring, and training skills. Preferred Qualifications -Knowledge of the CSU accounting processes including FIRMS. -Advanced degree such as a masters or CPA/CMA certification. -Preference given to individuals with proficiency in PeopleSoft (specifically Accounts Receivable/Billing, GL, & Asset Management) and Oracle Business Intelligence (i.e., Data Warehouse). -Preference given to individuals with prior governmental accounting experience. Application Period Priority consideration will be given to candidates who apply by October 12, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Sep 03, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager, Human Resources, Compensation/Classification and Data Analysis. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator I Position Information The California State University, Office of the Chancellor, is seeking a Manager, Human Resources, Compensation/Classification and Data Analysis will be responsible for managing the Compensation and Classification program, conducting classification and compensation salary analysis, and training; providing consultation and HR advice to employees and supervisors; acting as a lead HRIS liaison with CSULB; and leading and managing Chancellor's Office Human Resources (COHR) metrics data reporting. This includes data reporting and analysis for all areas in COHR; and conducting research and compiling complex reports to include data needed for grievances and labor relations information requests. This position will also be responsible to manage recruitments; to assist with the annual Affirmative Action Plan reporting and implementing Workforce Planning (WFP) initiatives. Responsibilities Under the general direction of the Associate Director of HR, Talent Acquisition and Workforce Planning, the Manager, Human Resources, Compensation/Classification and Data Analysis will perform tasks and duties as follows: Classification/Compensation -Under the direction of the Associate Director, HR, Talent Acquisition and Workforce Planning, manage and administer the classification/ compensation program for all Chancellor's Office positions. This includes service delivery for classification and compensation reviews, market studies, data integrity audits, and survey compliance. -Act as the lead to receive and review salary review request packets to ensure all appropriate documents are submitted. The incumbent will coordinate with the Associate Director of HR, Talent Acquisition and Workforce Planning to assign salary reviews to the appropriate individual, and will track salary review timelines for MPP, Confidential, and union employees. -Review position descriptions for compensation and classification analysis. -Assist with compiling and analyzing compensation and classification data. This includes maintaining and tracking salary review requests (i.e., MPP, Confidential, in-range progressions and in-class progressions). -Assist with conducting additional classification and compensation reviews to include assisting the Senior Manager, Associate Director or Associate Vice Chancellor & Chief of Staff for HR with ad hoc reports, and other special projects related to recruitment and/or compensation/classification. -Conduct classification and compensation reviews and act as a back up to the Associate Director on class/comp matters -Manage other compensation/classification special projects as directed. Data Reporting -Responsible for data reporting, research, and analysis for all areas in COHR to include but not limited: talent acquisition and workforce planning reporting, ad hoc reporting, various monthly/quarterly/annual reports, audit related reporting, compensation/classification, employee relations, and creating data metrics and reporting for Vice Chancellors -Compile complex reports and conduct analysis/research for HR programs, including data needed for grievances, collective bargaining, and information requests -Lead HRIS liaison with CSULB -Lead and manage COHR metrics data reporting -Assist in the annual Affirmative Action Plan reporting, VETS-4212, and implementing WFP initiatives Recruitment -Manage recruitments and proactively source qualified candidates for management and staff positions to include: meet with managers to discuss recruitment needs, identify appropriate recruitment resources; advise department managers regarding appropriate selection criteria, interviewing techniques and collective bargaining issues. Create recruitment strategies and recruitment plans to include reviewing and approving the hiring package, rating forms, and justification of recommended candidates. Ensure proper hiring documentation is completed to comply with CSU policies and procedures regarding equal employment opportunities and other applicable rules/regulations. HR Programs -Edit and prepare final correspondence, agreements, and memoranda as well as confidential actions related to employment. -Assist with HR program administration as needed -Perform other duties and special projects as assigned Qualifications This position requires: Bachelor's Degree in Human Resources, Business Management, Public Administration, or a related field, and a minimum of 3 to 5 years' experience in Human Resources, compensation/classification, and data reporting and analysis preferably in a collective bargaining environment; or equivalent combination of education and related experience. Demonstrated experience in at least three of the following areas is required: compensation, classification, data reporting and analysis, HRIS, workforce planning, and recruitment. A working knowledge of PeopleSoft HRIS applications and experience supporting. This position requires a highly motivated, high energy team-player who enjoys interacting with the public as well as all levels of management and staff; excellent verbal, written and interpersonal communication and customer service skills; outstanding organizational skills, strong analytical skills, and exceptional attention to detail; independently applying judgment to solve problems and developing practicable and thorough solutions; demonstrated ability to handle confidential and sensitive information; strong proofreading and editing skills; demonstrated ability to independently handle multiple tasks simultaneously, ability to handle a high volume, follow up skills, and set priorities and meet deadlines in a fast-paced environment with rapidly changing priorities; and highly proficiency with PC's and Microsoft Word, Excel and PowerPoint computer programs and some database program knowledge is required. Must be able to: -Ability to understand the needs of the hiring manager as well as to ask questions that will help identify the right candidate(s); create recruitment strategies and recruitment plans; and ability to communicate unrealistic requirement goals to hiring managers -Must possess excellent interpersonal communications skills and the ability to interact effectively with all levels of management and staff; demonstrated ability to communicate effectively, both orally and in writing. Achieve results with accuracy and precision -Ability to gather and analyze data, reason logically and draw valid conclusions; ability to write clear and concise reports and communications -Excellent mathematical, analytical, and project management skills -Experience analyzing HR data and developing and presenting management reports -Knowledge of HR laws and regulations governing compensation and general knowledge of human resources programs -Experience and knowledge of FLSA to include salary-related exemption tests and salary basis/ fee basis tests -Maintain confidentiality of information and demonstrate initiative and good judgment -Follow-through and complete tasks with minimal supervision and distinguish between high and low priorities. Preferred Qualifications: -HR/employee programs is highly preferred. -CSU or higher education experience highly preferred Application Period Priority consideration will be given to candidates who apply by September 23, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Sep 01, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Vice Chancellor, Federal Relations . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. This position is located in Washington, D.C. Salary Commensurate with qualifications and experience. Classification Administrator IV Position Information The California State University, Office of the Chancellor, is seeking an Assistant Vice Chancellor, Federal Relations to be the chief strategist and lead advocate representing the interests of the California State University system before the executive and legislative branches of federal government. Under the general direction of the Administrator-in-Charge, University Relations and Advancement, the Assistant Vice Chancellor, Federal Relations works with the Board of Trustees, Chancellor, and senior leadership across the university to develop federal legislative priorities and seek federal appropriations. Federal Relations teams with legislative liaisons from the 23 CSU universities to advance the CSU's collective priorities and promote the value of investment in higher education. The Assistant Vice Chancellor, Federal Relations serves as a thought leader and strategic partner with higher education associations and other higher education systems and universities. Responsibilities The Assistant Vice Chancellor, Federal Relations will: -Lead the Office of Federal Relations by fostering a culture of service and developing a team that is trusted, respected, and committed to continuous improvement. Manage the department budget and operational functions. -Participate regularly in University Relations and Advancement Division Senior Staff meetings; periodically attend and report at Board of Trustees meetings, Chancellor's Senior Leadership Council meetings, and Chancellor's Executive Council meetings - bringing forward emerging federal issues, making recommendations, and identifying national interest in CSU priorities and achievements. -Guide the process for formulating a systemwide federal agenda in consultation with Chancellor's Office and campus leadership with the objective of an articulated list of priorities for proactive pursuit in Washington. -Build a strategy for implementing the CSU federal agenda, through a range of activities that integrates with all areas of expertise and responsibility across the University Relations and Advancement Division. -Plan and implement the annual systemwide advocacy event to discuss key federal funding priorities and educate lawmakers about the quality of CSU academic programs, the caliber of CSU student scholars, and the achievements of our stellar faculty. -Develop CSU federal legislative recommendations, regulatory responses, and impact statements. -Review and analyze current legislation and regulations that affect higher education. -Build relationships with key leadership at the Department of Education and other federal agencies. -Meet with appropriate Congressional and Executive branch elected leaders and staff to discuss CSU priorities, issues, and concerns. -Responds to inquiries (both from within the CSU and from external sources) about the CSU and its positions of matters of federal import. -Support campuses in seeking appropriations under special designations such as Hispanic Serving Institutions and Asian, Native American and Pacific Islander Serving Institutions and in pursuit of agency grants. -Initiate and maintain contact with representations of other related interest groups and entities regarding issues relevant to CSU concerns. Qualifications This position requires: -Bachelor's degree required. Graduate degree preferred. -A very strong background in relevant public policy advocacy is required. Experience should include at least 5 years of working directly on California and/or federal public policy matters within the California or federal government systems (legislative and/or executive branches.) -A demonstrated knowledge of legislative, budget and appropriations processes and analysis is required to assist with advancing the CSU's federal agenda. -Past success in managing individuals and teams effectively is required to provide leadership, mentoring and oversight for entire office. -Excellent written and oral communication skills are an essential component of being an effective advocate for the CSU. -The ability to deal with politically sensitive issues and maintain strict confidence is required. -Knowledge of computer research programs and network information services is important for all OFR employees. -The ability to initiate contact with and respond to relevant media, in coordination with the Chancellor's Office, will assist the CSU in its branding efforts and in assuring accurate portrayal of the system in the press. Application Period Priority consideration will be given to candidates who apply by September 20, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Aug 31, 2022
Part Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Audit Intern . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Confidential Management Intern Position Information The California State University, Office of the Chancellor, is seeking an Audit Intern to gain hands-on skills and experience surrounding all aspects of Audit and Advisory Services. This position will also receive mentoring and job shadowing opportunities with various audit and CO professionals to further increase their knowledge, skills and experience in Audit and Advisory Services and higher education. This position will assist staff in the assurance audits area of the division and as time permits and depending on the availability of projects, will also assist advisory services, IT audit, and data analytics. In addition, this position will also provide confidential administrative support to the leadership team of the Audit and Advisory Services division. This position is 18 hours a week (part-time) with no benefits. Responsibilities Under the general direction of the Assistant Vice Chancellor , the Audit Intern will: -Provide administrative support to various areas of the division including assurance audits, advisory services, data analytics, information technology audits, and the division leadership team. -Research and gather data and information in preparation for audits or other reviews/projects. -Assist in reviewing, organizing, and documenting data and information gathered during all phases of an audit, review, or special project. -Provide support in the analysis and reporting of outcomes and conclusions. -Aid staff in the creation of research and support documentation, status reports, and presentations. Present outcomes and conclusions at team/staff meetings, when requested. -Participate in planning and team meetings. -Attend division staff meetings and events. -Provide process improvement recommendations for review and consideration based on their experience and exposure to the audit processes and programs. -Receive mentoring from various audit and Chancellor's Office professionals through meet and greets, job shadowing, observing meetings and attending trainings and webinar. -Perform other duties as assigned. Qualifications This position requires: -Current enrollment with a CSU campus in a bachelor's or masters degree program in accounting, business administration, or related field. -Obtained through a bachelor's degree, participation in a formal training or internship program as part of a college degree requirement, or equivalent training and applicable experience. -Ability to work with all levels of staff and management. -Excellent written and communication skills. -Ability to multi-task and meet deadlines. -Proficient in Microsoft Word, Excel, and PowerPoint. Application Period Priority consideration will be given to candidates who apply by September 13, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Aug 27, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Accountant I . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,775 to $7,073 per month. Classification Accountant I Position Information The California State University, Office of the Chancellor, is seeking an Accountant I to perform professional accounting work in the Revenue Bond & Capital Projects unit. This team is responsible for maintaining budgetary and accounting records for Systemwide Revenue Bonds and facility projects, providing Chancellor's Office management with bond sale and construction project status reports, and preparing related financial statement work papers. The Accountant I: examines financial documents for completeness, accuracy, and conformance with established policies and procedures and general accounting standards; reconciles reports and financial data with financial statements on file; corrects and reconciles account balances to external data; prepares journal entries; resolves problems associated with incorrect entries, deviations from established procedures, and other inconsistencies with accounting principles; prepares routine financial reports and statements; and provide input to the documentation and maintenance of business processes, standards and procedures. Incumbents may be assigned responsibility for providing training, guidance, and assistance to other employees and may provide work direction to other professional and/or technical staff. Responsibilities Under the general direction of the Manager, Revenue Bond & Capital Projects , the Accountant I will: -Examines financial documents for completeness, accuracy, and conformance with established policies and procedures and general accounting standards. -Reconciles reports and financial data with financial statements on file. Conducts extensive financial data compilation, querying and drilling on large volumes of financial data. -Corrects and reconciles account balances to external data; prepares journal entries; resolves problems associated with incorrect entries. -Identifies actual or potential problems and recommend corrective action. -Contributes to audit processes. Prepares, analyzes, and interprets financial reports, statements, and records; -Computes and estimates the effect of proposed changes on operating programs or accounting operations connected to the relate to the Revenue Bond & Capital Projects unit. -Participates in the design and installation of financial systems upgrades and required testing and verification of results. Provides initial troubleshooting of financial system problems. -Provides support to campus users and other stakeholders, addressing questions and issues that relate to the Revenue Bond & Capital Projects unit. Qualifications This position requires: -Bachelor's degree in accounting or related subject required; or equivalent combination of education and experience. -Equivalent to 2 years of progressively responsible financial record-keeping experience that has provided the above knowledge and abilities. -General knowledge and understanding of GAAP, integrated accounting systems, and advanced knowledge of Excel. -Demonstrated ability to interpret and follow instructions and policy guidelines, analyze financial and statistical data and draw conclusions. -Possesses superb verbal, written, and interpersonal skills, including conveying technical information to non-Accountants and demonstrates a style that facilitates the sharing of knowledge. Preferred Qualifications -Relevant experience in a higher education environment. -Experience with PeopleSoft, Oracle data warehouse programs, and/or Tableau. Application Period Priority consideration will be given to candidates who apply by August 29, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Aug 26, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Director of Production . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Director of Production to be responsible for overseeing, managing the development, implementation, analysis, and evolution of the overarching workflow of the Marketing department. This position will supervise Project Managers, Production Artists, Asset Managers, and various department coordinators. Major functions within this role include establishing and overseeing the production workflow and department projects; networking and syncing with other production or operations personnel; Collaborating with creative team, marketing team, digital team, clients, other departments, and external vendors; collaborating with Marketing and Creative leaders on short- and long-term operations and systems planning and implementation. The director of production will set and monitor standards for quality control on all projects in production, create productivity summaries, and provide analysis on productivity benchmarking as well as, monitor departmental capacity to determine current and projected workload. Responsibilities Under the general direction of the Assistant Vice Chancellor, Marketing Communications , the Director of Production will: -Oversee and direct production workflow by developing, implementing, analyzing, and managing the overarching project process within the department. -Oversee and direct the production and traffic workflow on all Marketing related projects. - Oversee system, and team trafficking of projects within the department and key teams for review, input, awareness, approval. -Direct and manage progress and workflow of department staff against outlined and defined schedules and noted key milestones. Manage, maintain, and own Project Management software. (Job numbering and tracking system). -Oversee and evaluate effective processes and workflow for the department. Ensure efficiency in production and operations. -Provide leadership, manage, and supervise the production staff members, ensuring they are aware of overall unit schedule and individual project status. Communicate regularly with department staff to meet deadlines, facilitate workflow, and resolve issues of clarity and production. Convene and lead weekly team project meetings (i.e., Status or Traffic meetings). -Set priorities and advise department leadership on impact of new projects/initiatives on scheduling, staffing and logistics. Provide resolutions for meeting operational goals. -Oversee, manage, and evaluate the Project Manager/Coordinator team to ensure best in class, efficient and effective efforts, evaluate workload and assign appropriate personnel to new projects as they enter the system. -Direct and manage special projects and acts as the project liaison on priority initiatives, to client by assessing needs, managing expectations, monitoring quality, and providing guidance for the duration of the project. Communicate regularly to keep client and director abreast of project status. -Develop and maintain professional working relationships with reliable vendors who may include (but are not limited to): graphic designers, writers, illustrators, photographers, calligraphers, production artists, pre-press services and printers, directors, editors, video production agencies to assure quality work within budget and on deadline. -Establish collaborative relationships with marketing staff, including designers, writers, marketers, developers, and budget operations to ensure that individual project production goals are met. -Consult regularly with vendors to ascertain schedules, status, and pricing of work in progress and ensure timely delivery. Identify best sources and vendors to bring projects to successful completion on time, within budget and to appropriate quality specifications. -Oversee and investigate outstanding questions or issues as necessary. Make staff assignments or reassignments to facilitate timely and effective completion of projects. -Troubleshoot progress on upcoming major projects by anticipating scheduling, staffing or logistical problems and making necessary adjustments to meet quality standards and delivery commitments to clients. -Provide direction and quality control on all projects. Perform initial review of all staff submissions for adherence to project objectives, brand guidelines, and other mandatories. -Establish support template documents such as creative briefs, strategy briefs, intake documents etc. to compliment established workflow operations. -Provide leadership and works closely with marketing leads, track and obtain approvals from clients for copy, design comps, and printer's proofs; manage process to meet deadlines. -Synthesize project feedback from director/clients and communicate revisions with unit creative staff and Associate Marketing Directors. -Oversee and manage project budgets by working closely with department leadership and URA Director of Operations, recommending cost saving solutions as appropriate. -Oversee and manage fiscal year workloads, creates productivity summaries/analyses, and projects future production needs. -Advise the AVC and URA Director of Operations on major issues to be addressed in the fiscal year operating plan as well as essential short- and long-term planning needs. -Produce key reports and/or communications as required by the AVC. -Set structure, naming conventions, job numbers, and ultimately maintain departmental server structure and space. Consult with I.T. on server space needs and functionality. Archive jobs when necessary and maintains archive server, allowing for easy retrieval. Unarchive projects as requested from various department partners. -Ensure production of necessary video and photoshoots within the department. Schedule outside partners as part of the internal process, create and maintain all production schedules. -Oversee maintenance of internal and external Image Library. As photoshoots take place, ensure all images are tagged, tracked with usage and copyright notes, organized on server and digital asset management tools (photo shelter) and maintain back up hard drives for each shoot, as well as obtain all RAW files. -Maintain and organize all departmental hard drives, track their contents and log into departmental external drive matrix. -Talent and Approvals management. Ensuring we have plans and processes in place to address Outreach and tracking of likeness approvals for all talent used in campaigns and marketing efforts. -Work with IT Services to ensure the teams within Marketing have the necessary technological equipment and updated software. -Keep abreast of quality resources for graphic design, copywriting, editing, printing, photography, electronic communications, and recognition items. -Recognize the need for and manage the procurement of additional software/tools allowing us to better service internal teams and project partners, saving time, resources, and budgets. -When appropriate, intake routine project requests from partners, assign as needed, and or determine whether project is large/important enough to be fielded by marketing team liaison for deeper understanding. With the AVC's input, advise on the feasibility and logistics of basic proposed regardless of medium. -Consult and solicit client and other external input and feedback during production of complex projects. -Refer CO partners to pre-approved and recommended freelance vendors as appropriate. -Recommend alternate strategic solutions, such as electronic applications as appropriate to reduce printing costs. -Other duties as assigned. Qualifications This position requires: -A Bachelor's degree in Production/Operation/Business Management and a minimum of 7-10 years as production director managing and coordinating multiple teams OR equivalent combination of education and experience that demonstrates that the applicant has acquired the knowledge and abilities listed is required. Agency experience is a plus. -Superior interpersonal skills to facilitate constructive, respectful communications and understanding among staff, clients, and vendors. -Superior knowledge of technical production best in class processes, superior knowledge of workflow effectiveness, synergizing multiple facets working as one to accomplish a mission. -Deep understanding of both agency model and in-house marketing groups workflow, and how multiple disciplines come together to deliver on strategy, on budget, on time. -General knowledge of nonprofit marketing principals including graphic design and written communication strategies, fund-raising standards, and best practices. -Demonstrated ability to manage production and trafficking of marketing or advertising materials regardless of medium. -Strong project management experience including ability to independently prioritize and track complex, competing schedules. -Manages multiple high priority matters simultaneously with accuracy and responsiveness despite frequent interruptions and shifting deadlines. -Balances patience, assertiveness and tact with coworkers, campus partners, clients, and vendors under pressure of tight deadlines. -Working knowledge of print and electronic conventions including terminology, type and mark up symbols, 2- and 4-color process, paper/ink selection, and print specifications to facilitate effective communication between professionals in the field and clients. -Superior organization skills, attention to detail and commitment to quality workmanship. -Well-developed knowledge of English language (spelling, grammar, punctuation) to compose, proofread and edit business correspondence and communications projects. -Working knowledge of pricing policies and standards to ensure cost effectiveness. -Good mathematical skills to enable practical financial analysis including budget and expense monitoring. -Demonstrates proficiency with MAC/Apple platforms and software such as but not limited to Adobe CC suite. Application Period Priority consideration will be given to candidates who apply by September 8, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Aug 24, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Full Stack Developer . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $4,372 to $10,792 per month. Classification Analyst/Programmer - Career Position Information The California State University, Office of the Chancellor, is seeking a Full Stack Developer to act as an integral team member and play an active, collaborative role in the Dashboard's design and technical implementation. The Developer will employ JavaScript, PHP, and other front/back-end development applications to create innovative charts, graphs, and interactive web interfaces in support of the CSU Student Success Dashboard. The Developer will work with the Senior Full Stack Developer to learn and maintain best practices for developer collaboration across the team's staff and contract developers. Working with data scientists and graphic designers, the Developer will create data visualization pages that facilitate insights and actionable decision making by university faculty, staff, and administrators. Responsibilities Under the general direction of the Director, Student Success Initiatives , and under the technical oversight of the Senior Full Stack Developer, the Full Stack Developer will: -Create data visualizations of new high-impact visual applications using PHP, HTML, CSS, JavaScript, and MySQL to make data actionable and facilitate decision making, -Implement UI/UX features designed by other front-end developers/designers to enhance user experience and engagement, -Develop server-side logic, contribute to definition and maintenance of the central database, to ensure high performance and responsiveness to front- and back-end requests. -Help maintain and further develop Server configurations (Amazon Web Service Instance configuration) in support of dashboard performance to ensure that it can be maintain and extended as needed, -Document technical specifications to ensure that the system can be maintained by team members when needed -Test and resolve application bugs to ensure developed solutions meet requirements and user needs, -Coordinate and collaborate with designers, data scientists, and the Senior Full Stack Developer to produce the premier suite of higher education dashboards in the nation. Qualifications This position requires: -Bachelor's degree from an accredited four-year university and a minimum of 3 years of experience in web programming with Object Oriented PHP, JavaScript, and other web development programs or equivalent combination of education and experience. -Fluency in PHP 7, JavaScript (using the JQuery library), HTML5, Bootstrap 5, and CSS. -Knowledge and experience with LAMP development stack, and Amazon Web Services (e.g., EC2, Amazon Route53 (DNS), CloudFront (CDN), Amazon S3 (Static Storage)). -Experience with SQL. -Solid understanding of how web applications work including security, session management, and best development practices. -Proficient understanding of code versioning tools, such as Git. -Ability to balance attention to detail with prioritizing work in order to meet deadlines. -Excellent written and oral communication skills. -Ability to work closely and collaboratively with developers, designers, data scientists, and other team members. -Ability to work seamlessly within and across Chancellor's Office divisions to produce a range of high-quality websites in service of the CSU mission. Preferred Qualifications -Experience designing and presenting complex data sets in visually compelling formats, and integrating multiple data sources and databases into one system. -Passion for transforming large amount of data into compelling visual stories to facilitate analysis and decision-making. -Working knowledge of the MVC design pattern. -Working knowledge of a PHP framework such as Laravel. -Experience using data visualization libraries (e.g. HighCharts, D3.js, Google Charts). -Experience working with large, multi-dimensional data sets. -Experience working with higher ed/education clients and data. -Some educational background that combine design, statistics, and computer science. Application Period Priority consideration will be given to candidates who apply by March 11, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Aug 23, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director of Admissions Operations . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director of Admissions Operations to manage all aspects of the CSU online application for admission, Cal State Apply (CSA). This includes, but not limited to, the on-line application for admission, management tools, reporting, the annual maintenance process for the online application, managing timelines for application cycles, interfacing with functional and technical vendor contacts, drafting documentation necessary for business processes and system requirements, editing web content, developing and executing testing plans with campus contacts, communicating regularly with campuses, assessing quality assurance, creating reports, training and documentation, and troubleshooting issues. The incumbent will be expected to work collaboratively with managers and committees including: Enrollment Management Services, the Student Administration User Group (SAUG), Admissions Advisory Committee, Cal State Apply Advisory committees, CMS managers and staff, campus Enrollment Managers, Directors of Admissions and Records (DAR), Graduate Deans and department, State University Registrars (SUR), Financial Aid Directors, Extended Education, Cal State Online, International programs, and campus-based institutional research directors. Responsibilities Under the general direction of the Director, Admissions and Outreach , the Assistant Director of Admissions Operations will: -Manage all aspects of the implementation and maintenance of the Online Application for Admission including annual roll-out, design, development, testing, training, and deployment. -Collaborate with the vendor, Academic and Student Affairs (ASA) colleagues, and campus stakeholders on needs analysis, prioritization, requirements gathering, functional design specifications, business process development, and communication plans for Cal State Apply. -Work with the campuses and Chancellor's Office Accounting department to review, track, and submit application refund requests. -Collaborate with campuses and other CSU programs to create and maintain specific supplemental applications of admission (i.e. graduate, impacted undergraduate majors, extended learning, certificate, and credential). -Create training material and deliver training to Chancellor's Office, campus, and other departmental staff. -Coordinate with vendor and campuses on all aspects of maintenance schedules for the application and implementing new features and technology delivered by the vendor. -Maintain security for the application for Chancellor's Office and campus users. -Create reports (e.g. point in time application submission) needed by the Chancellor's Office and other stakeholders. -Utilize knowledge of information technology to provide guidance in support of Enrollment Management projects and decision making. -Participate in the procurement cycle for vendors and services, may include working collaboratively to author RFPs and scopes of work. -Create presentations and communicate to various audiences about Cal State Apply and other enrollment management projects initiated by ASA and legislative/regulatory initiatives that require technical needs. -Act as the central project manager for the Cal State Apply application. -Coordinate the needs among academic divisions and facilitate discussions and information flow. -Participate in formulating and defining system scope and objectives. -Participate in designing systems and process solutions to meet business requirements. -Research and recommend enhancements to existing systems to meet business requirements. -In coordination with others in Enrollment Management Services create, edit and disseminate communications to internal and external stakeholders. -Create and present Cal State Apply presentations to internal and external stakeholders (e.g. counselors, educational advisors, and community based organizations). -Create system testing scripts and test system functionality and document testing results. -Create training and support documentation. -Train users on the usage of business systems. -Troubleshoot system functional issues and determine if escalation is needed. -Interpret, document, and communicate procedures and guidelines to users. -Other duties as assigned. Qualifications This position requires: -Bachelor's Degree from an accredited four-year college or university. -A minimum of 3 years of higher education experience, preferably in the areas of admissions, outreach, student records, enrollment, or advising campus constituents. -Strong organizational and administrative skills in maintaining, coordinating, managing, or developing new projects. -Ability to travel. Preferred Qualifications -A preferred minimum of 2 years of experience with student information systems or other business systems (i.e. recruiting, admissions, customer relationship management (CRM). -Preferred experience with project management, business process review, or change management methodologies. -Preferred experience developing and documenting functional design specifications. -Preferred experience working with 3rd party vendors to facilitate ongoing operations, maintenance and enhancements, preferred. -Strong interpersonal, managerial and communication skills required to facilitate project management. -Ability to engage in conversation to assist with requirements gathering and analysis and business process design. -Strong leadership and interpersonal skills; experience collaborating with diverse audiences. -Ability to rapidly acquire knowledge of system, database management, organizational, and process development and communication skills required to synthesize functional and technical project requirements for a variety of audiences. -Ability to apply knowledge of systems and technologies toward practical business operations; subject matter expertise or technical knowledge of student information systems and other business systems (i.e. recruiting, admissions, customer relationship management (CRM), enterprise resource planning (ERP) systems, data warehouses). -Effective problem solving and analytical skills. -Experience in creating and delivering training to a variety of audiences. -Excellent written and verbal communication skills; proficient in presenting information orally. -Experience with vendor procurement, request for proposal (RFP) processes and vendor management, preferred. -Superior abilities using Microsoft Office applications and presentation software. Application Period Priority consideration will be given to candidates who apply by September 5, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Aug 19, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, Academic & Student Affairs (ASA) . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $4,693 to $8,489 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, ASA to provide strategic recommendations and insights to maximize department resources and support administrative operations of the department. These areas include Enrollment Management Services, Business Systems, Communications and Professional Development. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within the department with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent independently monitors expenditures; identifies and rectifies processing errors; reconciles budget journal activities ensuring accurate expenditure of funds and leads the annual budget request and allocation processes . The incumbent also serves as the administrative specialist for human resource policies and procedures for the department. The incumbent performs routine and complex office duties in a fast-paced environment including calendaring and meeting scheduling support, preparing, processing, and compiling of data and reports, answering phone and email inquiries, ordering supplies, scheduling on-site and planning off-site meetings, making travel arrangements, tracking expenses, processing reimbursements, travel claims, payments and CPOs. Responsibilities Under the general direction of the Associate Vice Chancellor and Chief of Staff, Academic and Student Affairs , the Financial and Operations Specialist will: -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for the departments across funding sources related. -Advise Associate VC, Assistant VC and other department administration on financial strategy and planning. -Provide general administrative support to the Associate VC and Assistant VC including but not limited to calendaring and meeting scheduling support, preparing and compiling reports, answering phone and email inquiries, ordering supplies, scheduling on-site and planning off-site meetings, making travel arrangements, processing reimbursements and travel claims. -Administer and track allocations, proposal requests, contracts, purchase orders, invoices, procurement credit card, travel and other documentation required for proper fund expenditure and accounting. -Review and analyze financial reports and reconcile financial transactions for department accounts using Peoplesoft Financial system. -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources' policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations. -Prepare data and/or reports on fiscal matters for various agencies (Chancellor's Office, Department of Finance, Legislators, Grantors). -Ensure the departments are complaint with all laws, policies, and provisions of funding sources. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. -Assist staff with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for department including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Prepare purchase orders and encumbrances, memberships, subscription; coordinates the ordering of office supplies, software and equipment, tracking orders to delivery, confirming costs upon receipt of goods. -Work collaboratively with ASA Director of Operations on space management for department and work with CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -Maintain and monitor department calendar for associate and assistant vice chancellor. -Complete other projects or duties as assigned by the Associate Vice Chancellor. -Support and coordinate general and complex administrative activities. -Provide general assistance to department staff as needed for the effective and efficient operations. Qualifications This position requires: -A Bachelor's degree from an accredited four-year college or university or equivalent combination of education and related experience is required to include a minimum of 4 years progressively responsible budgetary and administrative work experience involving study, analysis, and or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs. -Budget experience, and/or advanced knowledge in Peoplesoft systems. -Excellent administrative management skills required. -Excellent organizational skills in a multi-tasking environment. -Ability to work effectively with a wide range of individuals (faculty, students, funders, administrators, program officers. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to respond to inquiries from staff on a variety of policies and procedures and determine the most appropriate method or approach to address a fiscal or administrative manner. -Strong collaborative and communication abilities. Preferred Qualifications -Expertise with state and CSUCO fiscal policies, practices and procedures, preferred. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules (preferred). -Strong written and verbal communication skills. -Well-organized, excellent attention to detail. -Strong interpersonal and team-building skills. -Ability to present information clearly and effectively. -Ability to maintain professional discretion and confidentiality. -Work independently, but willing to take directions and ask questions. -Ability to meet deadlines. -Ability to address sensitive issues and push them through to resolution. -Strong analysis and problem-solving skills. -Good judgement, reliability, and flexibility. -Independent evaluation and determination of workload priorities. -Proficiency with Microsoft Office, including Outlook, Word, Excel, PowerPoint and current software applications. Application Period Priority consideration will be given to candidates who apply by August 31, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Aug 18, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Security Guard . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $3,216 to $5,049 per month. Classification Community Service Specialist I Position Information The California State University, Office of the Chancellor, is seeking a Security Guard to Unit ensure a safe and secure working environment for the Chancellor's Office employees and guests by maintaining visibility throughout the building and grounds. The Security officer must have the ability to interact positively and diplomatically within a diverse multicultural administration setting while patrolling the property, monitoring surveillance cameras and access points, and permitting entry. Responsibilities Under the general direction of the Assistant Director, CO Public Safety , the Security Guard will: -Maintain a safe and secure working environment for the Chancellor's Office staff. -Disarm alarm, unlock and ready building and front lobby area in morning. -Conduct outside perimeter and grounds patrol for transients and graffiti. Report as appropriate. -Review daily calendar of events, emails noting the day's guests and vendors and pass-on information. - Assist visitors into C.O. parking lot as required or direct to off-site parking. -Manage the front lobby area during wet weather. (Safety-related issues) -Greet, badge and direct visitors and vendors as requested by departments. -Monitor security cameras. -Monitor fire alarm and suppression system at front lobby desk. -Conduct and coordinate routine patrol of CO building and grounds independently and under general supervision. -Maintain a safe reception area. -Prepared detailed daily log by recording observations, information, occurrences, and surveillance activities. -Prepare and log Incident Reports for approval when required. -Provide security presence as requested by Human Resource Services during separations. -Coordinate radio and telephone communication with CSULB Police Dispatch, Long Beach Police, Fire and Marine Bureau. -Identify suspicious activities that reflect an inappropriate use or potential theft of Chancellor's Office property, coordinate investigative actions with a campus or City of Long Beach police department. -Maintain and have a working knowledge of all safety related equipment including all Security and emergency radios. -Report any malfunctions of building electrical, plumbing, and heating devices to the Facilities manager. -Administer emergency first aid, CPR and AED. -Provide escorts to employees and guests. -During Board of Trustees' meetings and other C.O. special events, place parking cones for VIP parking, coordinate the parking lots' parking availability, provide parking assistance to Trustees and other guests of the Chancellor, identify reserved spaces, provide directions to alternate parking, and maintain a safe and clear fire access in parking lots. -During Board of Trustees' meetings, provide back-up support to CSU Campus Police as required and instructed. -Verify custodians have completed their work for evening, collect all keys and work staff has exited the building. -Secure building at end of evening shift: -Shut down and secure equipment in front lobby area. -Secure appropriate interior doors. -Complete interior and exterior checks of building and grounds. -Activate alarm. Qualifications This position requires: -High School diploma. -Three years related security experience preferred. -Training for prevention and detection of crime and general enforcement of the laws of the State of California. -Working knowledge of California Penal Code sections related to a university environment as well as security practices. -California Department of Justice approved pepper spray and baton training preferred. -CPR/first aid/AED training preferred. -Knowledge of Reporting of Fiscal Improprieties within the Chancellor's Office preferred. -Valid California Driver's License. -Excellent verbal, written and interpersonal communication skills and the ability to interact in a positive and diplomatic manner in a diverse university administration environment. -Demonstrates good judgment, objectivity, dependability, integrity, and the ability to handle situations with tact and confidentiality. -Ability to work with peers in a team environment. -Ability to perform above duties with a state of urgency appropriate to the condition. -Ability to detect, respond and investigate appropriately to potentially hazardous activities. -Ability to observe and recall details and incidents. -Understand the mechanics of intrusion access control system. -Knowledge of police radio communications. -California Guard Card License. -Chemical Agent Certificate. -Baton Certificate. -CPR/First Aid Certificates. P referred Qualifications -Three years of related experience preferred. Application Period Priority consideration will be given to candidates who apply by August 31, 2022. Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Jul 29, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Systemwide Budget Analyst . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Systemwide Budget Analyst to oversee and manage specific budget and Business and Finance projects and programs and serve as a high-level management specialist to the Assistant Vice Chancellor for Budget and the Business and Finance Executive Vice Chancellor and Chief Financial Officer. The SW Budget Analyst will develop components of the CSU system budget, determine allocations of appropriations, prepare sensitive and highly confidential managerial reports for collective bargaining negotiations, and develop and present analytic position papers and policy studies that encompass the CSU's 23 campuses and systemwide offices. Responsibilities Under the general direction of the Associate Budget Director , the Systemwide Budget Analyst will: -manage and oversee specific CSU System Budget Office and Business and Finance management reports, projects, and activities that include systemwide resources (e.g., state General Fund, lottery, CSU student fees, special funds), expenditures, allocations, staffing, compensation and benefits, system accounts, financial reports, information systems, student fees, enrollment, and financial aid. The SW Budget Analyst in consultation with directors determines and recommends solutions related to CSU program and policy matters; and formulates and analyzes allocation models designed for the equitable dissemination of resources to campuses. The analyst prepares detailed analytical and decision-focused reports; develops recommendations for generating resources to meet CSU system expenditure requirements; identifies adjustments to various fiscal components of the budget expenditure and resource plans used throughout the CSU system budget process; and carries out recommendations for system fee strategies in accordance with CSU student fee policy. The analyst prepares and reviews revenue and expenditure calculations used for systemwide budget planning and allocations to the 23 campuses and systemwide offices; compiles data, conducts studies and research, and provides analyses related to the support and lottery budgets, legislation, and other CSU System Budget Office and Business and Finance related matters. The analyst advises, communicates, and collaborates with the 23 CSU campus budget officers, staff and systemwide offices (e.g., Business and Finance, Academic Affairs, Information Technology, Human Resources) on issues related to the CSU operating budget, allocations, interpretation of policy and other financial matters, and campus operations. The analyst prepares and presents analytic position papers and policy studies related to CSU system budget requirements, resources, issues, options, and the impact of budget decisions. The analyst prepares annual Board of Trustees operating budget publication and documentation and governmental reports; interprets and summarizes financial statements and reports; prepares confidential managerial reports for collective bargaining negotiations; provides support to CSU System Budget Office and Business and Finance for special projects, and completes other duties as assigned. Acquires knowledge and experience equivalent to a university wide budget officer / director at a campus. Qualifications This position requires: -A bachelor's degree in business finance, economics, public administration, or a similar field of knowledge or equivalent combination of education and related experience is required. A master's degree or certification in an applicable field is beneficial. -This position requires a minimum of five to eight years of applicable financial management, analytic or public administration work experience that demonstrates progressive growth in responsibilities. Applicable CSU or higher education work experience is preferred. Further, this position requires strong project management and high-level analytical and technical skills; experience in the collection and evaluation of data, and development of valid conclusions and recommendations; working knowledge of research techniques, methods and procedures used in the preparation, analysis and administration of a public or institutional budget; comprehensive understanding of CSU, California higher education segments, and the State of California financial structure, budgets, policies and procedures, laws, and organizations; knowledge of governmental budgeting, fund accounting, and financial statements; excellent interpersonal and verbal and written communication skills; ability to effectively work with management and staff at all levels throughout the organization; proven experience and skills to prepare and develop complex calculations, management reports, and presentation graphics utilizing spreadsheet and data query applications; and ability to adapt to the dynamics of organizational, procedural and policy changes. Application Period Priority consideration will be given to candidates who apply by August 11, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Jul 29, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Financial and Operations Specialist, ELP. The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary The salary range for this classification is $4,693 to $8,489 per month. Classification Administrative Analyst/Specialist - Exempt II Position Information The California State University, Office of the Chancellor, is seeking a Financial and Operations Specialist, ELP to provide strategic recommendations and insights to maximize department resources. This position leads, coordinates, administers, and analyzes the fiscal and budgetary policies and procedures for all managed budgets within the Department with varying complex fund sources and constraints. This position is responsible for ensuring that all transactions follow CSUCO, state, federal, and private grantor fiscal policies, practices, and procedures. The incumbent also acts as a financial thought-partner with department colleagues leading programmatic work. The incumbent also independently monitors expenditures; identify and rectify processing errors; reconcile budget journal activities ensuring accurate expenditure of funds; and leads the annual budget request and allocation processes. The incumbent also serves as the administrative specialist for human resources policies and procedures for the department. Additionally, the incumbent manages the Governor's Teaching Fellowship Program (GTF), and administers scholarships granted to students through the department. Responsibilities Under the general direction of the Assistant VC, Education & Leadership Programs, the Financial and Operations Specialist, ELP will: -Lead, coordinate, administer, analyze, and monitor all financial and business-related transactions for the department and its programs across funding sources. -Advise AVC and other department administration on financial strategy and planning. -Prepare, analyze, and develop annual and multi-year operational budgets for the Department in accordance with CSU, State, Federal and grantor guidelines. -Assist department managers in the development of departmental budgets and meet with them on a regular basis to ensure that budget goals are met. -Work with department and division administration on grant proposal preparation, tracking, and reporting. -Plan, organize, and manage multiple activities associated with pre- and post-award fiscal administration to ensure compliance with grant requirements and CSU policies. -Manage, administer, and track all budgetary and accounting transactions for proper fund expenditure, including but not limited to proposal requests, contracts, grants, purchase orders, invoices, procurement credit card, travel, and interagency financial transactions. -Coordinate, administer and analyze funding distributed to CSU campuses for professional and program development -Review and analyze financial reports and reconcile financial transactions for Department accounts using Peoplesoft Financial system -Reconcile accounts on a monthly basis and make appropriate corrections to ensure that the budgets are accurate and that expenditures are in compliance with fund sources' policies, GAAP, laws, regulations, and restrictions of funds. Address issues of concern as needed. -Communicate regularly with the division of Academic and Student Affairs, and Business and Finance to ensure departments are in compliance with financial transaction policies and procedures. -Determine appropriate and effective methods/approaches to executing financial matters based on an analysis of existing policies, procedures, and regulations -Prepare data and/or reports on fiscal matters for various agencies (Chancellor's Office, Department of Finance, Legislators, Grantors). -Develop policies, forms, trainings and onboarding for department staff and grant PIs regarding fiscal management and accounting. -Ensure the departments are compliant with all laws, policies, and provisions of funding sources. -Develop knowledge of all provisions, laws, and policies of departmental funding sources (including attending CO trainings and disseminating as needed). -Coordinate, plan, and develop the budget process for departments, including annual budget requests, projections, and various budget analysis. -Manage the fiscal operations and act as secondary Delegation of Authority (DOA) for all department financial transactions. -Monitor the loan obligation status of remaining Governor's Teaching Fellowship Fellows. Respond to Fellows' inquiries regarding loan balances, payment plans, deferments, and loan discharges. Submit quarterly GTF program summary to Assistant Vice Chancellor, along with other reporting as needed. Serve as primary point of contact with loan processing and collections agencies. Process annual Franchise Tax Board refund intercepts. -Administer scholarship awards to the Department which includes working with the scholarship funders and CSU campuses in allocating and disbursing scholarship funds. Operation Processes -Provide lead support for financial and HR policy and procedure information to Department staff to ensure compliance with division, CO and system wide processes. -Enhance communication in the Department through sharing and documentations of office procedures. -Develop, establish, and lead Department procedures and systems for office personnel, including but not limited to electronic filing of financial and HR documents, and submittal of annual budget requests. -Provide day-to-day support to departments managers including recommendations on streamlining efforts and improving procedures. Maintain excellent customer service practices. -Work collaboratively with ASA Director of Operations on space management for the Department -Work with IT and other CO partners to ensure adequate technology and tools are in place. -Maintain inventory of technical equipment and conduct regular audits. -Develop, implement, and maintain business process guides and procedures for department operations. -Schedule staff meetings. -Review attendance reporting and leave balances. -As needed, train and lead student assistant(s) work to ensure processes and policies are applied. Apprise supervisor of any complex issues with recommendations for a resolve. Human Resources Processes -Assist the Department and its units with the preparation of personnel documents, review them for accuracy and compliance with CO processes and procedures. -Coordinate and process HR-related paperwork for payroll, recruitment, separation, special consultant renewal and reclassification documents and maintain personnel files. -Conduct and process labor cost distribution and staffing cost analysis. -Maintain all personnel transactions for the Department, including preparation of personnel transaction forms as needed and requested according to Division and CSU personnel policies and procedures. -Coordinate and prepare documentation for engagement of CSU campus faculty and staff in additional services. Other duties as assigned -Provide general assistance to division staff as needed for the effective and efficient operation of the Department -Serve as backup to other areas as assigned and or administrative staff as directed. Qualifications This position requires: -A Bachelor's degree from an accredited four-year college or university or equivalent combination of education and related experience is required to include a minimum of 4 years of progressively increased responsibility with budget and administrative work experience involving study, analysis, and/or evaluation leading to the development or improvement of administrative policies, procedures, practices, and programs. -Expertise with state and CSUCO fiscal policies, practices, and procedures. -Excellent administrative management skills required. Requires budget experience, and/or advancement knowledge in Peoplesoft systems. -Excellent written and verbal communication skills and effective interpersonal skills required. -Experience with working effectively with a diverse group of individuals and a multi-cultural environment (faculty, students, funders, administrators, program officers). -Demonstrated skill in assisting and speaking with persons of various ages, socio-economic, cultural and /or education backgrounds. -Excellent organizational skills in a multi-tasking environment; excellent attention to detail. -Ability to handle multiple tasks simultaneously and ability to prioritize tasks to ensure completion in a timely manner to meet deadlines. -Ability to take initiative and independently plan, coordinate, and perform work in various situations, demonstrate flexibility and reliability where numerous and diverse demands are involved. -Ability to exercise sound and professional judgement to determine treatment of exceptional circumstances and be able to make recommendations as appropriate. -Ability to present information clearly and effectively, respond to inquiries from staff on a variety of policies and procedures, and determine the most appropriate method or approach to address a fiscal or administrative manner. -Ability to work effectively and productively as part of a team through close collaboration with colleagues, build and maintain cooperative working relationships, and maintain a positive and respectful attitude. -Ability to provide excellent customer service to the University community, vendors, and stakeholders, and doing so in a polite and timely fashion. -Proficiency with computer applications including Microsoft Office is required. -Ability to use a broad range of technology, systems, and software applications. -Work independently, but willing to take directions and ask questions. -Ability to address sensitive issues and push them through to resolution -Ability to exercise sound judgment and handle confidential matters with tact and diplomacy, and to maintain confidentiality of information as needed or to protect the rights of individuals or the University -Strong analysis and problem-solving skills -Independent evaluation and determination of workload priorities. Preferred Qualifications -Experience in managing federal, private, and state grants. -General knowledge of governmental, non-profit, and GAAP and regulations, laws, and rules. Application Period Priority consideration will be given to candidates who apply by August 11, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Jul 29, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Assistant Director, Undergraduate Transfer Programs . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking an Assistant Director, Undergraduate Transfer Programs to manage the Associate Degree for Transfer program, providing lead communication with campus registrars, campus articulation officers as well as California Community College (CCC) Chancellor's Office administrators, community college statewide academic senate and community college leaders. The incumbent provides CSU leadership in relevant Associate Degree for Transfer curricular developments in community colleges, CSU campuses, and intersegmental bodies including the Chancellor's General Education Advisory Committee (GEAC) and the Intersegmental Curriculum Workgroup (ICW). The individual will collaborate with diverse constituents, interpret complex directives and mediate between segmental representatives to resolve issues relating to the coordination and management of the CSU implementation of the Associate Degree for Transfer pathway as well as related transfer initiatives. The incumbent provides leadership and identifies opportunities and regularly communicates with articulation officers and other CSU and community college academic and articulation leaders in an effort to influence and impact Associate Degree for Transfer policies and procedures, in particular changes resulting from AB 928 (Berman). Additionally, the incumbent collaborates with staff in Enrollment Management Services related to student recruitment and outreach as well as with staff in Student Affairs, Equity and Belonging related to orientation and advising on issues related to ADTs. The incumbent directs Chancellor's Office coordination with the CSU Academic Senate and CSU Articulation Officers to identify and recruit CSU discipline faculty to participate as CSU faculty representatives in the California Community College (CCC) Course Identification Numbering System (C-ID) project and the development of Descriptors and Transfer Model Curriculum for the Associate Degrees for Transfer to the CSU. To lead the Associate Degree for Transfer programs for the CSU, the incumbent is required to act independently; to draft and recommend appropriate policy and procedure documents to meet state law and trustee policy; to consult extensively with the CSU Academic Senate, campus academic leadership, and California Community College faculty, articulation officers and transfer center directors; participate in transfer-related dialogues when requested; analyze issues, develop recommendations for solutions and implement the solutions to Associate Degree for Transfer related issues; lead and manage implementation of new initiatives, collaboratively establish goals, make regular recommendations for continuous improvement in policy, procedures, programs and services and provide direction to CSU campuses as part of the system wide academic programs team. Responsibilities Under the general direction of the Assistant Vice Chancellor and State University Dean, Academic Programs , the Assistant Director, Undergraduate Transfer Programs will: -Manage, on behalf of the CSU system, the Associate Degree for Transfer program (e.g., SB 1440, SB 440, AB 928). -Develop and manage policies to lead the Associate Degree for Transfer program that respond to state laws and trustee policies, consulting as needed with CSU and California Community College faculty and administration. -Organize and lead regular meetings with CSU Articulation Officers. -Work with CSU campuses and service area CCCs to build strong local and regional coalitions and partnerships between CSU campuses and community colleges. -Manage extensive consultation regarding the Associate Degree for Transfer and related programs with the internal and external colleagues including CSU Academic Senate, California Community College academic senate, University of California Office of the President leaders, and CSU campus administrators. -Participate in relevant curricular developments in community colleges, CSU campuses, and intersegmental bodies including the Chancellor's General Education Advisory Committee (GEAC), the Intersegmental Curriculum Workgroup (ICW), and C-ID groups. -Collaborate with external agencies such as ASSIST, the University of California, California Community Colleges, and education advocacy programs to support all CSU transfer functions. -Provide CSU leadership, as needed, in a variety of bodies representing the interests of transfer students, including ASSIST Executive Management and Oversight Committee, , and other related committees, workgroups and professional organizations. -Provide leadership and oversight of systemwide course articulation transfer programs and the high-profile Associate Degree for Transfer initiative. -Represent the CSU on system wide, state agencies ad intersegmental transfer committees. -Keep Assistant and Associate Vice Chancellors informed of current national and statewide transfer trends and initiatives. -Provide regular updates to the Assistant Vice Chancellor on CSU Associate Degrees for Transfer -Manage databases related to the Associate Degree for Transfer and the Transfer Model Curriculum in collaboration with CCC partners and CSU systemwide technology and admissions staff. -Draft policies, reports, and office communications, including letters, memoranda and e-mails, in conformity with writing standards established in the CSU Style Guide. -Participate in review of California Community College general education course outlines, to review and decide their acceptance for CSU General Education Breadth and Intersegmental General Education Transfer Curriculum approval. -Other duties as assigned. -Lead CSU systemwide efforts to increase efficiency and participation in the Associate Degree for Transfer. -Initiate CSU efforts and participate in community college discussions to increase awareness and effectiveness of the Associate Degree for Transfer to the CSU, including participation in statewide advisory meetings and committees. -Collaborate with leaders from California Community Colleges to promote transfer pathways, including the Associate Degree for Transfer pathway, to high school students through direct communication with high school counselors. Represent the CSU on and before system wide and intersegmental Associate Degree for Transfer related committees as requested by senior leadership. -Coordinate with community college leadership to streamline the Associate Degree for Transfer pathways through improved communication and use of tracking methodologies. -Lead CSU efforts supporting course and degree articulation, focusing on C-ID and the Associate Degree for Transfer, including developing electronic means for facilitating best practice. Oversee coordination with the CSU Academic Senate and CSU articulation officers, to identify and recruit CSU discipline faculty for the C-ID Faculty Discipline Review Groups (FDRG) and C-ID Discipline Input Groups (DIG). Serve as primary CSU contact for the Associate Degree for Transfer at the CSU Office of the Chancellor; serve on the executive management and oversight committee for ASSIST. -Represent the CSU Office of the Chancellor on various intersegmental committees and taskforces including the California Community College (CCC) Intersegmental Curriculum Workgroup, CCC Course Identification Numbering System (C-ID) Advisory Committee, Intersegmental Coordinating Committee (ICC), ASSIST Executive Management and Oversight Committee (EMOC), California Intersegmental Articulation Council (CIAC) and other related workgroups and committees as requested by leadership. -Respond to transfer related inquiries from CCC and CSU constituents. -Participate in CSU taskforces and/or workgroups supporting academic, student or institutional success, relating to transfer as assigned. -Organize and lead regular meetings with CSU Articulation Officers. -Build solid working relationships with and serve as liaison between the CSU and the CCC statewide, regional and local administrations, faculties and staff. -Maintain current and relevant knowledge of proposed or current transfer related legislation; participation in nationwide and statewide discussions around trends in academic advising, and transfer behaviors. -Manage the Transfer Model Curriculum database in collaboration with CCC partners and CSU systemwide admissions staff. -Participate in the annual CCC GE review process under the leadership of the Assistant Director, GE and Intersegmental Partnerships. -Collaborate with staff in Enrollment Management Services related to student recruitment and outreach as well as with staff in Student Affairs, Equity and Belonging related to orientation and advising on issues related to ADTs. -Manage other activities and initiatives supporting academic, student or institutional success, and troubleshoot individual transfer or other student-related issues. Qualifications This position requires: -This position requires a Bachelor's degree; a Master's degree is strongly preferred. -A minimum of five years of experience with postsecondary higher education administration, such as admissions, transfer or articulation programs, academic programs, curriculum development and review, retention, evaluation, and assessment. -Very strong organization and administrative skills. -Excellent problem-solving and diplomatic skills to ensure productive relationships with professional groups and other higher education segments. -In-depth knowledge of transfer issues in higher education. -Ability to lead through indirect and direct oversight and management. -Ability to formulate, analyze, author, and advocate effective policy and to interpret complex policies to ensure consistency in campus practices across the system. -Very strong oral and written communication skills, -Ability to identify, analyze and evaluate innovations that will support transfer and that are aligned with current, mainstream technologies used within education and campuses. -Ability to establish and maintain cooperative, collaborative, and professional working relationships with faculty, administration, and staff. -Ability to organize, conduct and participate in administrative and analytic studies. -Willingness to travel in California and occasionally to other domestic destinations to meet with constituent groups as required. -In-depth experience with academic partnerships, curriculum development policies and baccalaureate offerings. Application Period Priority consideration will be given to candidates who apply by August 11, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Jul 27, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Policy Specialist. The CSU Chancellor's Office, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. This position is located in Washington, D.C. Salary Commensurate with qualifications and experience. Classification Confidential Administrative Support - PSL III Position Information The California State University, Office of the Chancellor, is seeking a Policy Specialist to be responsible for responsible for supporting and coordinating the efforts of the Office of Federal Relations (OFR) in regard to matters relating to federal higher education policy and funding, and with any other matters affecting the CSU system or its campuses. This position is also responsible for providing full range of professional administrative support for the OFR. This position is located in Washington, D.C. Responsibilities Under the general direction of the Interim Assistant Vice Chancellor , the Policy Specialist will: -Attends, take notes at, and summarizes Congressional hearings, association meetings, etc. that have bearing on CSU priorities and concerns in Washington. -Conducts research on legislative and policy matters of interest to the CSU; provides information and/or summaries about such research to Assistant Vice Chancellor, Legislative Director, and Manager, Federal Relations. -Handles highly confidential and sensitive matters involving labor and employment issues in the federal sphere including confidential correspondence and legislative proposals/efforts as part of legislative strategy and collective bargaining. This position will also work with confidential information as it relates to legislation or executive orders related to altering US Labor Department overtime regulations; employment of undocumented immigrants (e.g ., related to the Deferred Action for Childhood Arrivals, or DACA, program); and legislative efforts related to the Affordable Care Act/ employee health care. -Tracks legislation of interest to the CSU and contacts relevant Congressional offices to help ensure timely participation by the CSU in the legislative process. -Coordinates federally mandated reporting in compliance with Lobbying Disclosure Act requirements. -Drafts summaries, correspondence, and memoranda on relevant matters. -Assists with planning and preparations for OFR events in Washington, such as annual Hill Day (meetings and briefings) and Back to College Night (reception). -Assists with development and maintenance of external OFR web page, other media, and internal SharePoint web page. -Performs office-wide administrative duties, including maintaining office databases and files; handling accounts payable; monitoring office budget; completing HR related forms, handling office correspondence; assisting with meetings, mailings, and scheduling; purchasing/maintaining/inventorying equipment and supplies; scheduling and travel arrangements; answering phones and responding to inquiries. -Makes recommendations to the Assistant Vice Chancellor regarding design and/or implementation of administrative systems, office purchases, etc. -Facilitates opportunities for CSU interns in Washington, D.C. by working with CSU campuses to increase campus knowledge of such opportunities and to enhance interns' experiences while in Washington through information and events sponsored by the OFR. Qualifications This position requires: -Bachelor's degree and a minimum of 3 years of relevant administrative experience or equivalent combination of education and experience is required. Relevant experience in areas including research and analysis and/or working for the Congress or federal Executive Branch is a plus. -Understanding of federal legislative and executive functions and processes and the ability to conduct legislative research are necessary to produce useful information and analysis for use by internal and external audiences. -Strong organizational skills and attention to detail are essential to successful performance of office administrative duties. -Proficiency with Zoom, Microsoft suite (Outlook, Word, Excel, SharePoint) and other related programs are required to fulfill administrative role, prepare spreadsheets and databases. -Strong proofreading and written communication skills are required for effective drafting of correspondence, memoranda, and summaries. -Ability to deal with politically sensitive issues and maintain strict confidence is required. -Facility with computer research techniques and products and network information services is important for all OFR employees. -Outstanding interpersonal skills are essential for dealing extensively with internal and external audiences to include the ability to interface with senior level executives and management staff. -May require travel as needed. Application Period Priority consideration will be given to candidates who apply by August 24, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Jul 27, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager, HR Data Analysis . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator II Position Information The California State University, Office of the Chancellor, is seeking a Manager, HR Data Analysis to lead the HR data analysis team in accurate data extraction, processing, modeling, and analysis efforts for Systemwide Human Resources (SWHR). Works closely with stakeholders to respond to ad-hoc data requests and to support critical departmental data analysis and reporting needs such as legislative analysis, budgeting, audit, bargaining, etc., and the creation and development of dashboards, and CSU annual employee publications/reports (e.g., Employee Profile, Staffing Trends, IPEDS-HR, etc.). The Manager, Data Analysis and Reporting mentors, trains, and provides guidance and direction to the HR data analysis team on the technical aspects of data extraction, processing, modeling, and data analysis. The incumbent is privy to, and consistently utilizes sensitive and highly confidential data related to collective bargaining and other related activities and may process and administer information contained in case files for PERB unfair labor practice cases, and contract grievance arbitration cases. Responsibilities Under the general direction of the Sr. Director General Employment Services and Policy Administration , the Manager, HR Data Analysis will: Work independently to perform data analysis and data extraction of system-wide data : -Design and build technical processes to standardize processes and tools, automate production of regularly scheduled requests to increase efficiency and capacity of the data team. Build, develop and maintain data models, reporting systems, data automation systems, dashboards and performance metrics that support key business decisions. -Create reports/queries and run processes to extract information using the appropriate system (e.g. PIMS, CIRS, PeopleSoft, AWS) and program language, (e.g., SQL, R, Python, SAS) -Lead system wide projects using advanced data modeling and analysis techniques to discover insights that will guide strategic decisions and uncover optimization opportunities. -Lead the development and production of CSU annual employee publications and reports such as the Employee Profile, Staffing Trends etc. Coordinate participation on IPEDS-HR. -Analyze complex and large datasets and assist with interpretation to identify, trends, potential impacts and areas requiring special consideration utilizing advanced data analysis, visualization and -Partner with stakeholders to identify needs, purpose of the request, gather requirements, determine deliverables and timeline to meet business needs. -Builds collaboration and partnerships with stakeholders to foster a culture of data-driven decision-making. -Research and perform data management and quality control audits to advise corrective measures where necessary to ensure accuracy and validity of data prior to distribution. -Prepare and present preliminary and final data analysis to requestors, including executives, management or identified constituents. -Assist with maintaining, standardizing, and evolving legacy reporting based on PeopleSoft 9.0 and housed in individual campuses into next-generation reporting based on Peoplesoft 9.2 and housed in the systemwide CHRS Data Warehouse. - Coordinates with SWHR Communications to develop and maintain departmental standards for branding and data distribution to internal and external constituents. -Oversee, provide direction for, and manage the day-to-day functions of the HR Data Analysis team. Leads the team to improve coordination of efforts and coordinates prioritization of projects. Qualifications This position requires: -A Bachelor's Degree in a related field is required, or equivalent combination of education and experience. Work Experience -Five to eight years of experience in advanced data analysis, with demonstrated experience conducting statistical analysis, data extraction, aggregation, and analysis and the ability to identify and translate business requirements into functional specifications. Experience working with large databased and analyzing significantly complex datasets. -Minimum of two years of supervisory experience. -Experience working in a higher education environment and understanding of human resources issues is strongly preferred. -Must have experience leading projects, facilitating team discussions, working in a fast-paced, demanding environment. -Advanced analytical, mathematical, statistical, and organizational skills. -Excellent written and verbal communication skills. Excellent problem-solving skills, including the ability to work independently, determine the most effective approach to gathering and reporting needed information, and troubleshoot problems. -Demonstrated project and time management skills. Ability to work effectively in a fast-paced environment and manage multiple projects and shifting priorities. -Strong customer service orientation. Ability to working with individuals in all levels of the organization. -Proficiency with common business software such as the Microsoft Office suite, particularly Excel (advanced user). -Proficiency in statistical techniques and methods, including experience with one or more statistical software packages such as R, SAS, and/or SPSS. -Proficiency in the use of data visualization tools such as Tableau -Must be self- motivated, with strong interpersonal skills to work effectively with a wide variety of clients. Must be systems savvy with the ability to easily adapt to a changing environment and priorities. Must be able to perform proficiently and possess the ability to quickly learn and adapt to new system technologies. Preferred Qualifications - Advanced degree preferred. -Experience with the CSU and CSU data systems (PIMS, CIRS, PeopleSoft, AWS, APDB ) -Proficiency with one or more programming languages such as SQL. -Familiarity with Amazon Cloud infrastructure (S3, Athena, QuickSight) Application Period Priority consideration will be given to candidates who apply by August 9, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Jul 22, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Manager of Systemwide Labor Relations . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Manager of Systemwide Labor Relations to serve as the CSU's advocate at contract grievance arbitration hearings, meet and confer sessions with the applicable union(s), represent the CSU before the Public Employment Relations Board (PERB), and provide generalist labor relations support for campuses as assigned. Responsibilities Under the general direction of the Senior Director of Labor and Employee Relations , the Manager of Systemwide Labor Relations will: -Serve as the CSU advocate at statutory meet and confer sessions and contract grievance meetings. -Arbitrate employee grievances arising from collective bargaining agreements. This includes developing arbitration strategies, pre-hearing case summaries, developing exhibits, preparing witnesses, drafting post hearing briefs, and developing settlement agreements. -Represent the CSU before PERB in all phases of the unfair practice charge process. -Providing high-quality customer service and working as a contributing member of an integrated team of diverse individuals committed to resolving a variety of complex employee and labor relations issues. Leveraging individual and team member's skills and expertise to provide sound and authoritative employee and labor relations advice to internal (ex. Office of General Counsel) and external (ex. campus management) customers. -Respond to inquiries from campus administrators. -Research issues of employment and labor law and regulation, as needed. -Assist in the development of systems to monitor the effectiveness of policies, procedures and practices. -Develop and present training programs for campus, system managers, and administrators in the areas of advocacy and labor relations. -Analyze proposed labor legislation. -Other duties, as assigned. Qualifications This position requires: -Bachelor's degree in Industrial Relations, Business, Law or other related field, or equivalent experience. -Demonstrated three to five years' experience resolving union grievances, conducting arbitration hearings or equivalent dispute resolution, and employee/labor relations or general human resources experience, preferably in a unionized environment. -Possession, or ability to obtain, and maintenance of a valid California driver's license. -Demonstrated experience in maintaining an open and approachable manner, easily build rapport with other parties and ability to work effectively as part of a team. -Demonstrated experience in working with numerous stakeholders who hold varying interests and perspectives. -Ability to maintain focus and relationships within a high-volume work environment, which often experiences unexpected shifts in priorities. -Ability to travel, sometimes overnight, within California. -Excellent written and verbal communication skills. -Ability to research questions/issues of public employment policy and law. Preferred Qualifications -Experience in faculty/campus relations in higher education. -California public labor law litigation experience in PERB law and practice. -JD or other professional degree preferred. Application Period Priority consideration will be given to candidates who apply by August 8, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled
California State University (CSU) Chancellor's Office 401 Golden Shore, Long Beach, CA 90802, USA
Jul 13, 2022
Full Time
Description: Chancellor's Office Statement Join our team at the California State University, Office of the Chancellor, and make a difference in providing access to higher education. We are currently seeking experienced candidates for the position of Principal Construction Program Manager . The CSU Chancellor's Office, located on the waterfront adjacent to the Aquarium of the Pacific in downtown Long Beach, is the headquarters for the nation's largest and most diverse system of higher education. The CSU Chancellor's Office offers a premium benefit package that includes outstanding vacation, health, and dental plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 14 paid holidays a year. Salary Commensurate with qualifications and experience. Classification Administrator III Position Information The California State University, Office of the Chancellor, is seeking a Principal Construction Program Manager to develop and administer construction contracts, manage updates to CM policy and procedures, training, and contract documents as it relates to construction management. Provide administrative and technical support for the Construction Management unit of CPDC and campuses under the direction of the Chief of Construction Services, working closely with the Construction Program Manager, Construction Program Administrator, and Construction Specialist. Responsibilities Under the general direction of the Chief of Construction Services, the Principal Construction Program Manager will: -Develops, reviews, revises, and executes construction procurement all delivery model document. -Develops and administers Board of Trustees' policy and procedures related to Construction Management, via PolicyStat and issuance of Bulletins. -Generates and updates CM procedures documents, forms, contracts, and other documents. -Updating, organizing, and indexing of forms on the website -Standardizes contract and documents for CSU branding, accessibility, and continuity. -Assists with the development and implementation of initiative projects, agreements, and/or CM best practices. -Manages the CM unit's training program. Develops yearly training schedules, incorporating Campus input on needs. In conjunction with CPDC staff and outside trainers, develops CM training sessions. Moderates and presents at CM trainings in conjunction with other CM and campus staff. Coordinates with other CO departments to virtually publish CS training on the appropriate web or SaaS platform(s). -Support of Chancellor's Office and systemwide construction and service agreements, including various MEAs. -Provide support to the CPDC Capital Projects Database effort for CM. -Develop and update Construction Services internal contract management procedures as needed to modernize to meet the needs of remote work and modern SaaS tools. -Assists campuses with project delivery including bid assistance, construction, and closeout, providing required forms, and responding to questions. Includes development, maintenance, training, and support of bid protests and analysis of bid results. -Continue to work with Web Services and the CM staff in updating the CPDC website. Continue to ensure that all future information provided to web services is accurate and complete, continually monitor website information to ensure it is still relevant and make updates as necessary. -Administers and reviews processes for CSU claims and disputes and other disparate administrative processes: Working with Program Manager position, continue to provide guidance on: policy, and procedure to campus and chancellor's office staff regarding claims and disputes, continue to maintain a listing of outstanding or unresolved claims for CPDC management, campus and chancellor's office staff in the areas of subcontractor substitutions, bid protests, prequalification issues, and public records act requests. Manage, update, and maintain the process documents and ensure that they are current. -Reviews Audit and Advisory Services (Audit) construction audit reports. Coordinate the major capital outlay construction audit process for CPDC, and the systemwide specialty audits that impact CPDC, ensuring that responses to audit recommendations are made timely, following up that action is taken on CPDC or Campus responses to recommendations made, and tracking the recommendations to ensure that they are removed from Audit's BOT status report as open items. Review all construction audit reports and provide input on findings that are not in accordance with policy. Incorporate changes to policies, procedures, and contracts as necessary and required by Audit. -Manage the mandatory reporting requirements for Construction Services contracts, including but not limited to: sole source, emergency, DVBE, and SBE. -Continue to develop and manage programs, policies, and reporting for systemwide legislation and policy compliance that are not the responsibility of other Chancellor's Office departments, such as Buy Clean California EPD reporting. -Assist the Chief and Director in reviewing and commenting on contracts produced by other CPDC units and campuses that have an impact on construction, including but not limited to energy service/lease agreements, P3 agreements, and auxiliary agreements. -Serve as the primary Systemwide liaison with the Department of Industrial Relations, Department of Apprenticeship Standards, and Department of General Services (and similar regulatory agencies) for construction related programs managed by those departments, including but not limited to public works project registration, payroll compliance, apprentaship compliance, skilled workforce compliance (if/when applicable), DVBE/SBE programs, and prevailing wage determinations. -Assists Chief and Director of Construction Management to manage the department budget and performs other duties as assigned. Qualifications This position requires: -Bachelor's Degree in a field related to Construction Management (Construction Management, Architecture, Landscape Architecture, Accounting, Planning, or equivalent experience). -Five years of experience in the field of construction management, public works administration, or a related field. Must have strong verbal and written language skills for: -Communicating policy and procedures in written or presentation format. -Interacting with many different professional levels, both within CSU and external to CSU. -Working with all levels of management, as this position will often be called upon by differing levels of campus management as a resource. -Handling sensitive issues, confidential material, and/or situations effectively. -Communicating legislation changes and its impact on CPDC. -Must have knowledge of construction industry and public works contract law, rules regulations, in addition to CSU contract law. Demonstrated ability in translating new contract law into policy and procedure. -Must have ability to understand problems/issues, then work to facilitate resolution to those problems, while providing a good basis of understanding of the solution. -Must be proficient in computer skills, as this position is self-supporting. Skills should include database design, implementation, and maintenance, in addition to word processing skills and spreadsheet skills. -Must have advanced or expert skills in the Microsoft Office Suite (Word, Excel, Outlook, Access, PowerPoint, and Project to be able to write edit and publish contract document, program complex spreadsheets, develop fillable form PDFs, and create polished presentations. -Must be proficient in writing, preferable experience in contracts, policy and training materials, as the job entails creating and maintenance of contract, policy and procedure documents. Preferred Qualifications -CSU experience in a related field is highly preferred. -Preferred to have experience with financial recordkeeping. -Preferred to have experience with training and public speaking. -Preferred to have a knowledge of CSU construction management policy and procedures. Application Period Priority consideration will be given to candidates who apply by July 26, 2022 . Applications will be accepted until the job posting is removed. How To Apply Please click "Apply Now" to complete the California State University, Chancellor's Office online employment application. Equal Employment Opportunity The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose by contacting the Senior Human Resources Manager at (562) 951-4070. Title IX Please view the Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator at: https://www2.calstate.edu/titleix E-Verify This position requires new hire employment verification to be processed through the E-Verify program administered by the Department of Homeland Security, U.S. Citizenship and Immigration Services (DHSUSCIS)' in partnership with the Social Security Administration (SSA). If hired, you will be required to furnish proof that you are legally authorized to work in the United States. COVID19 Vaccination Requirement The CSU requires faculty, staff, and students who are accessing campus facilities to be fully vaccinated against COVID-19 or declare a medical or religious exemption. Any candidates advanced in a currently open search process should be prepared to comply with this requirement as a condition of employment. The systemwide policy can be found at https://calstate.policystat.com/policy/9779821/latest/ Mandated Reporter Per CANRA The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment. Conflict of Interest The duties of this position will include participation in decisions that may have a material financial benefit to the incumbent. Therefore, the selected candidate will be required to file Conflict of Interest Form 700: Statement of Economic Interest when they first occupy the position, and on an annual basis, complete ethics training within 6 months of appointment, and attend this training every other year thereafter. Background The Chancellor's Office policy requires that the selected candidate successfully complete a full background check (including a criminal records check) prior to assuming this position. Closing Date/Time: Open until filled