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Job Description
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- Position Summary
- Classified as: Confidential Office Support, PSL II
Full-time position available on or after March 2, 2026 in Human Resources.
Under general supervision, the Human Resources Coordinator serves as the primary point of contact for the Human Resources, Equal Opportunity, and Compliance (HREOC) department, ensuring exceptional customer service and operational support. This role oversees front office activities, coordinates administrative functions, offers comprehensive administrative support in employee/labor relations matters, and supports departmental programs and events.
Key responsibilities include overseeing front office activities, coordinating administrative functions, managing communications, maintaining records including but not limited to HR, employee and labor relations records, assisting with recruitment and compliance processes, and tracking resources and budgets. Additionally, the position supports departmental programs and events while fostering a welcoming environment and ensuring the efficient delivery of HR services to the campus community.
- Job Duties
- Duties include but are not limited to:
- Maintain and update departmental records, including compliance tools, tracking spreadsheets, and personnel files.
- Provide administrative support for employee and labor relations matters by maintaining records of grievances, union leave and distribution of information requests under the Higher Education Employer-Employee Relations Act (HEERA).
- Support the recruitment and onboarding process by assisting with job postings, I-9 compliance, and file establishment.
- Assist with tracking operating expenses, reconciling purchases, and maintaining budget-related records.
- Prepare files for personnel reviews and ensure proper documentation of file access and updates.
- Assist with planning and logistics for hybrid and in-person events, including communication campaigns and catering requests.
- Coordinate the distribution of departmental materials and support employee engagement initiatives.
- Conduct research and provide cost estimates for events and departmental activities.
- Support the recruitment, selection, and onboarding of student assistants.
- Assign and monitor tasks for student assistants, providing guidance as needed.
- Serve as the primary point of contact for visitors and callers, providing information on HR services and policies.
- Direct inquiries to appropriate personnel and assist customers with completing forms and requests, including on-site support at kiosk.
- Maintain a professional and welcoming front office environment, including opening and closing procedures and ensuring shared spaces are organized.
- Manage departmental voicemail and email accounts, ensuring timely responses or appropriate delegation.
- Coordinate incoming and outgoing mail, ensuring proper routing and timely delivery.
- Provide general administrative support, including photocopying, scanning, filing, and preparing correspondence.
- Schedule and prepare conference and training rooms, ensuring equipment and materials are set up as needed.
- Assist with inventory management, procurement, and supply orders, including vendor coordination and work orders.
- Other duties as assigned.
- Minimum Qualifications
- Education: Completion of a high school program or its equivalent.
Experience: Several years of related administrative support work experience.
- Preferred Qualifications
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- Bachelor’s degree in business administration, human resources, or a related field.
- Three years of progressively responsible administrative or office coordination experience in Human Resources or higher education setting.
- Demonstrated experience providing front office support and customer service in a professional environment.
- Experience with managing electronic records and utilizing HR or administrative software systems (e.g., applicant tracking systems, HRIS, I-9 compliance tools).
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
- Knowledge of procurement and budget tracking processes.
- Knowledge, Skills, Abilities
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- Ability to operate and use modern office equipment including computers and applicable software, including human resources information systems, at an intermediate level.
- Knowledge of Human Resources practices and principles.
- Knowledge of principles and procedures of effective record-keeping; ability to maintain files and records.
- Ability to communicate effectively both orally and in writing.
- Knowledge of principles of business communication including business letter and report writing; ability to compose correspondence from drafts; English usage, spelling, vocabulary, grammar, and punctuation.
- Knowledge of principles of budget monitoring.
- Ability to maintain a calm, courteous, and professional demeanor, especially in dealing with difficult personalities and situations.
- Ability to effectively and appropriately handle sensitive and confidential information.
- Ability to use judgment in prioritizing work tasks and duties independently for self and others.
- Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough, and, at times, creative solutions.
- Ability to perform standard arithmetic functions of a transactional nature, including tracking and comparing data.
- Demonstrated competence in understanding, interpreting, and communicating procedures, policies, information, ideas, and instructions.
- Salary Range
- Anticipated starting salary will be $3,868 - $4,255 per month plus excellent paid benefits. Salary will depend on the qualifications of the successful finalist.
- Compensation & Benefits
- Commensurate with qualifications and experience. As a member of the 23-campus CSU System, we offer an extremely competitive benefits package that includes, but is not limited to, outstanding vacation, health, dental, and vision plans; a fee waiver education program; membership in the California Public Employees Retirement System (PERS); and 15 paid holidays a year. Link to Benefits Summary: CSU Employee Benefit Summary
- How to Apply
- To be considered, qualified candidates must submit a completed Stanislaus State online employment application, cover letter, and resumé. Applications are accepted electronically only. Please note that failure to completely fill out each section of the online application may result in your application not receiving consideration. To apply online, please click the “Apply Now” button on this page.
- Application Deadline
- FEBRUARY 10, 2026
- Criminal Background Clearance Notice
- Satisfactory completion of a background check (which includes checks of employment records, education records, criminal records, civil records; and may include motor vehicle records, professional licenses, and sex offender registries, as position requires) is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to satisfactorily complete the background check may affect the continued employment of a current CSU employee who was conditionally offered the position.
- Additional Information
- Campus & Area
California State University, Stanislaus serves the San Joaquin Valley and is a critical educational resource for a six-county region of approximately 1.5 million people. The University is fully committed to creating a culture of diversity and inclusion - one in which every person in the University community feels safe to express their views without fear of reprisal. Widely recognized for its quality academic programs, the University has 10 nationally accredited programs and 662 faculty members. 94 percent of full-time faculty holds doctorates or terminal degrees in their fields. The University offers 43 undergraduate majors, 16 master's programs, 7 post-graduate credentials, a doctorate in education and serves more than 10,000 students. New instructional facilities have been built for the unique pedagogy of professional programs, laboratory sciences and performing arts.
Stanislaus State continues to receive national recognition with its ranking as one of the best 384 colleges in the nation by The Princeton Review. The University was one of 12 public universities in the nation to be recognized by the American Association of State Colleges and Universities for demonstrating exceptional performance in retention and graduation rates. In addition, U.S. News and World Report ranks Stanislaus State in its top 10 among public universities in the West, while Washington Monthly honored Stanislaus State as the West’s No. 1 university for the money. Stanislaus State also is recognized as a Hispanic-Serving Institution (HSI) by the U.S. Department of Education.
Clery Act Disclosure
Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, the annual security report (ASR), is now available for viewing at https://www.csustan.edu/annual-campus-security-report . The ASR contains the current security and safety-related policy statements, emergency preparedness and evacuation information, crime prevention and sexual assault prevention information, and drug and alcohol prevention programming. The ASR also contains statistics of Clery Act crimes for Stanislaus State for the previous three years. A paper copy of the ASR is available upon request by contacting the office of the Clery Director located at One University Circle, Turlock, CA 95382.
Equal Employment Opportunity
The university is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, national origin, sex, sexual orientation, covered veteran status, or any other protected status. All qualified individuals are encouraged to apply. The person holding this position is considered a ‘mandated reporter’ under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083, revised 7/21/17, as a condition of employment.
Applicants requiring necessary accommodations to the application process may contact the Human Resources Department at (209) 667-3351. California Relay Service is available at (800) 735-2922 voice and (800) 735-2929 TDD. As a federal contractor, we are committed to attracting a diverse applicant pool. Please consider completing the Voluntary Self-Identification of Disability form (your response will not be shared with the search committee) at: Voluntary Self-Identification of Disability PDF Form .
CSU Stanislaus hires only individuals lawfully authorized to work in the United States. In compliance with federal law, all persons hired will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification document form upon hire.
The CSU is a state entity whose business operations reside within the State of California. The CSU prohibits hiring employees to perform CSU-related work outside California.
- The individuals who appear to be the best qualified for this position will be contacted by telephone or email for an interview.
INFORMATION CONTAINED IN THIS ANNOUNCEMENT MAY BE SUBJECT TO CHANGE WITHOUT NOTICE
Advertised: Jan 27 2026 Pacific Standard Time
Applications close: Feb 10 2026 Pacific Standard Time -
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ABOUT THE COMPANY
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Stanislaus State
Show moreCalifornia State University, Stanislaus serves a diverse student body of more than 10,000 at two locations in the Central Valley — a beautiful 228-acre campus in Turlock and the Stockton Campus, located in the city’s historic Magnolia District. Widely recognized for its dedicated faculty and high-quality academic programs, the University offers 43 majors, 41 minors and more than 100 areas of concentration, along with 16 master's degree programs, seven credential programs and a doctorate in educational leadership.
The University opened as Stanislaus State College in 1960, with a faculty of 15 and fewer than 800 students, at the Stanislaus County Fairgrounds in Turlock. The institution moved to its current location in 1965, gained university status and its present name in 1986, and opened its Stockton Campus in 1998.
Stanislaus State is part of the California State University, a 23-campus system across California. With more than 400,000 students, it is the largest, the most diverse, and one of the most affordable university systems in the country. CSU campuses emphasize access to quality public higher education and workforce preparation that is responsive to regional needs.
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