Emergency Appointment - ADMINISTRATIVE SERVICES MANAGER I

Position/Program Information

TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY

Applications are accepted from January 28, 2026, through February 3, 2026.

All applications must be received before 5:00 PM on Tuesday, February 3rd, 2026, to be accepted.

EXAM NUMBER: YD1002A-EA

The Los Angeles County Board of Supervisors recently declared a local state of emergency for homelessness , and the County is working to revise and expand its response to help all who are affected. We are looking for qualified and passionate individuals to help us in the mission of addressing issues such as housing, mental health, and substance use. If you are looking for a new career that will directly benefit the population of Los Angeles County, this may be the opportunity for you.

The Department of Youth Development is seeking qualified candidates to fill emergency Administrative Services Manager I vacancies in Human Resources & Contract and Grant Management related to the homelessness crisis.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Services Manager I.

DEFINITION/STANDARDS

DEFINITION:

Independently performs a full range of difficult to complex analytical assignments and makes recommendations on complex issues that directly impact departmental programs and administrative operations, and which may be of a confidential or sensitive nature.

CLASSIFICATION STANDARDS:

Positions at this level are responsible for carrying out challenging and sensitive assignments within human resources and/or contracts. Incumbents may serve as subject matter experts or supervise/lead lower-level analysts. Work is performed under general supervision and evaluated based on soundness of approach, quality of results, and effectiveness of recommendations.

Essential Job Functions

EXAMPLES OF DUTIES:

Human Resources:

Prepares and presents cases for Civil Service or Employee Relations hearings by interviewing witnesses, assembling evidence, analyzing information, developing a presentation strategy, preparing written and oral arguments, briefs, and motions, and examining and cross-examining witnesses.

Analyzes and resolves problems concerning personnel needs and formulates various procedures as needed to assure the practical and efficient operation of the personnel office.

Initiates and develops recruitment programs, including advertising, contact with public and private agencies and organizations, and liaison with other County departments.

Provides advice and instruction to departmental managers in matters relating to departmental policies and procedures, disciplinary action, writing proper performance evaluations, techniques for correcting specific behavior or performance problems, and the application of Civil Service Rules.

Plans, directs, and reviews the work of a small personnel unit responsible for functions such as conducting departmental examinations, classification studies, or other personnel operations.

Contracts:

Conducts complex contracting feasibility and cost analysis studies of various departmental operations; prepares reports detailing findings and makes recommendations.

Performs or administers contract solicitations, develops specifications and/or scopes of work, prepares solicitation packages, participates in the proposal/bid evaluation process, and prepares documentation to support contract recommendations for a variety of contracted services.

Negotiates, or participates in the negotiation of, highly complex legal and operational terms, requirements, and conditions for contract awards and modifications; prepares related documents including contracts, amendments and letter agreements.

Conducts complex legal research in applicable laws and regulations, reviews pending legislation, analyzes impact on departmental contracting efforts, and confers with County attorneys to formulate recommendations.

Prepares letters and memoranda to the Board of Supervisors recommending contract awards.

Advises line operations in identifying contractual and funding problems and in resolving differences with contractors.

Formulates and recommends procedures and policies for contract development, and designs forms and other tools to aid in contract development.

Conducts reviews of contractor compliance with requirements as licensures, insurance, Living Wage Ordinance and Jury Duty Ordinance.

County Contracting Authority and Terms and Conditions - Includes knowledge of how to identify and select sources of authority for the County of Los Angeles (e.g., the Board of Supervisors, the County's Purchasing Agent, department heads), knowledge of Proposition A, knowledge of legally required contract provisions, and knowledge of Board of Supervisors-mandated contract provisions.

Contracting Strategy and Planning - Includes knowledge of key components of the strategy and planning process, understanding of risk as it pertains to contracts, and knowledge of how to define project scope and identify requirements to ensure successful contract development, etc.

Creating a Solicitation - Includes knowledge of how to structure solicitations (e.g., the six stages of solicitation, themes of the solicitation process, and considerations in the solicitation approach), knowledge of when and how to prepare materials (e.g., RFSQs, RFPs, SOQs), knowledge of the evaluation process (e.g., selecting evaluation committee members, creation of business requirements, evaluation requirements), and knowledge of how to appropriately structure the solicitation responses (e.g., facilitating the evaluation, separating cost from function/service, and avoiding interpretation of response material).

Managing the Solicitation Process - Includes knowledge of the Contract Analyst's role, the role of the project team, and techniques to exercise control of a project.

The Proposal Evaluation Process - Includes knowledge of the Informed Averaging Evaluation Methodology, appropriate evaluation process documentation, and Countywide Protest Policy.

Contract Negotiation and Approval Process - Includes knowledge of preparation for contract negotiations, contract negotiation principles and processes, and internal and external review/approval processes.

Requirements

REQUIREMENTS:

MINIMUM REQUIREMENTS:

Option 1:

A Bachelor's degree from an accredited college or university -AND- three (3) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level**, primarily researching, analyzing and synthesizing data, as well as making recommendations to resolve administrative or operational problems within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely related administrative field.

*A Master's degree or higher in Business Administration, Public Administration, Law, or closely related field may be substituted for one (1) year of the required experience.

Option 2:

Five (5) years of experience performing analytical assignments, two (2) years of which must have been at the Associate Analyst level**, primarily researching, analyzing and synthesizing data, as well as making recommendations for resolving administrative or operational problems within one or more of the following administrative fields: human resources, budget, finance, contracts or other closely-related administrative field.

**Associate Analyst level work involves 1.) The independent performance of a variety of routine to moderately complex assignments and/or 2.) Under more direct supervision, the performance of complex assignments. Both types of assignments require the use of established research and analytical methods and techniques, as well as sound professional judgment to analyze and resolve problems and issues related to administrative functions such as human resources, budget, finance, contracts and other closely related administrative functional areas. This level of work is generally assigned to positions in classifications above the entry-level classification of the respective series.

Note: For a fuller description of Associate Analyst-level analytical work, refer to Los Angeles County's Management Analyst classification (Item #1848).

You MUST meet the above requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

COMPETENCIES:

Knowledge of:
Civil Service Rules, disciplinary processes, and HR best practices.

County contracting authorities, terms and solicitation strategies.

Principles of recruitment, classification, employee relations, and contract compliance.

Skills and Abilities:
Critical thinking, negotiation, analytical writing, and oral communication.

Conducting sensitive investigations and presenting findings effectively.

Managing multiple priorities and working with stakeholders on high-impact decisions.

Essential Job Functions:

DUTIES AND RESPONSIBILITIES:

ESSENTIAL DUTIES for:

All Positions

Conducts complex and sensitive research assignments requiring the location, gathering, interpretation, and analysis of data from multiple sources, often involving conflicting or ambiguous information, to reach sound conclusions.

Identifies research problems and challenges, determines analytical techniques, develops statistical and information-gathering processes to ensure quality, integrity, validity, and relevance of data for analysis and decision making purposes.

Compiles information by grouping and/or categorizing data (e.g., tables, spreadsheets, data files) in meaningful ways to meet specific analytical requirements.

Uses qualitative and/or quantitative analytical methods to identify issues, summarize findings and draw fact-based conclusions, often based on large volumes of information.

Analyzes complex operational, financial, programmatic, and other issues and makes recommendations on appropriate courses of action.

Participates in the development of options and positions that meet objectives and balance stakeholder interests; develops and/or recommends the development of programs or policies to address problems or improve operations.

Prepares a variety of documents (e.g., reports, business correspondence, memoranda) often of a highly sensitive nature, requiring sound organizational acumen.

Uses appropriate software programs (e.g., word processing, desktop publishing, presentation software) to create materials in a variety of formats to effectively communicate information to diverse audiences, including departmental personnel, members of the public, and governing boards).

Interacts with a variety of individuals (e.g., vendors, managers, representatives of external agencies or organizations), often on sensitive and confidential issues.

Participates in meetings to make presentations, provide advice and consultation services, resolve conflicts, mediate disputes, and negotiate agreements.

Coordinates activities with County central agencies, departmental staff, contractors, consultants, and outside agencies to ensure successful program implementation.

Monitors processes and programs by gathering and analyzing relevant information to ensure stability, capability, and adherence to plans, identifies emerging issues and develops timely, proactive responses.

Evaluates program effectiveness by comparing program outcomes to goals to determine whether programs should be continued, modified, or discontinued.

Performs administrative duties such as creating and maintaining files, formatting standard documents, and receiving, processing, and routing materials, while ensuring compliance with federal and state laws, County and local ordinances, and departmental policies and procedures.

Lead Positions

Leads a team or unit of lower-level analysts by providing work guidance and direction and participating in team assignments.

Participates in scheduling, assigning and monitoring employee work for completeness, accuracy, and conformance with departmental standards.

Provides information, instruction, and training on work processes.

Provides input to supervisors regarding employee performance and behaviors.

Estimates personnel, equipment, and material requirements for assigned jobs.

Supervisory Positions

Plans, organizes, assigns, and evaluates the work of a unit of lower-level analysts and staff, develops, implements and monitors work plans to achieve assigned unit objectives.

Provides input and monitors performance; participates in developing, implementing and evaluating plans, processes and procedures to meet established goals and objectives.

Interviews and participates in selecting new unit staff; establishes performance requirements and personal development targets.

Regularly monitors performance and provides training, coaching, and mentoring to improve performance.

Recommends performance recognition when warranted.

Subject to management concurrence, takes disciplinary action in accordance with County policies.

REQUIRED COMPETENCIES AND QUALIFICATION STANDARDS:

GENERAL COMPETENCIES:

Knowledge:

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources.

Clerical - Knowledge of administrative and clerical procedures and systems such as managing files and records, designing standard forms, and other general office procedures and terminology.

English Language - Knowledge of the structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.

Skills:

Critical Thinking - Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.

Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one.

Mathematical Reasoning - The ability to choose the correct mathematical methods or formulas to solve a problem.

Active Listening - Giving full attention to what others are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.

Coordination - Planning, scheduling, organizing, prioritizing, and monitoring work activities by utilizing resources (both human and material) to their fullest and aligning work plans with departmental goals.

Time Management - Managing one's own time and the time of others.

Instructing - Teaching others how to do something.

Monitoring - Monitoring and assessing performance of oneself, other individuals, or organizations to make improvements or take corrective action.

Quality Control Analysis - Conducting tests and inspections of products, services, or processes to evaluate quality or performance.

Reading Comprehension - Understanding written sentences and paragraphs in work related documents.

Abilities:

Oral Comprehension - The ability to listen to and understand information and ideas presented through spoken words and sentences.

Oral Expression - The ability to communicate information and ideas verbally so others will understand.

Written Expression - The ability to communicate information and ideas in writing so others will understand.

Reasoning - The ability to apply rules of logic when synthesizing a variety of information to identify a problem or reach a workable decision, resolution, or recommendation.

Information Ordering - The ability to arrange things or actions in a certain order or pattern according to a specific rule or set of rules (e.g., patterns of numbers, letters, words, pictures, mathematical operations).

SPECIALTY COMPETENCIES:

In addition to the general knowledge requirements listed above, individuals must also possess additional knowledge specific to their specialty area:

Contracts:

County Contracting Authority and Terms and Conditions - Includes knowledge of how to identify and select sources of authority for the County of Los Angeles (e.g., the Board of Supervisors, The County's Purchasing Agent, department heads), knowledge of Proposition A, knowledge regarding legally required contract provisions, knowledge of legally required and Board of Supervisors mandated contract provisions, etc.

Contracting Strategy and Planning - Includes knowledge of the key components of the strategy and planning process, knowledge of the concept of risk as it pertains to contracts, knowledge of how to define the scope of a project and identify requirements to ensure successful contract development, etc.

Creating a Solicitation - Includes knowledge of how to structure solicitations (e.g., the six stages of solicitation, themes of the solicitation process, considerations in the approach to solicitation), knowledge about when and how to prepare materials (e.g., RFSQs, RFPs, SOQs), knowledge regarding the evaluation process (e.g., how to select evaluation committee members, the creation of business requirements, evaluation requirements), knowledge of how to appropriately structure the solicitation response (e.g., facilitating the evaluation, separating cost from function/service, avoiding interpretation of response material), etc.

Managing the Solicitation Process - Includes knowledge of the Contract Analyst's role, knowledge of the role of the project team, knowledge of techniques to exercise control of a project, etc.

The Proposal Evaluation Process - Includes knowledge of the Informed Averaging Evaluation Methodology, knowledge of appropriate evaluation process documentation, knowledge regarding Countywide Protest Policy, etc.

Contract Negotiation and Approval Process - Includes knowledge of the preparation process for contract negotiations, knowledge of contract negotiation principles and processes, knowledge of internal and external review/approval processes, etc.

WORK STYLES:

Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations.

Adaptability/Flexibility - Job requires being open to change (positive or negative) and to considerable variety in the workplace.

Cooperation - Job requires being pleasant with others on the job and displaying good-natured, cooperative attitude.

Stress Tolerance - Job requires accepting criticism and dealing calmly and effectively with high stress situations.

Integrity - Job requires being honest and ethical.

Concern for others - Job requires being sensitive to others' needs and feelings and being understanding and helpful on the job.

Assertiveness - Job requires a willingness to lead, take charge, and offer opinions and direction.

Persistence - Job requires persistence in the face of obstacles.

Initiative - Job requires a willingness to take on responsibilities and challenges.

Attention to Detail - Job requires being careful about detail and thorough in completing work tasks.

APPLICATIONS WITHOUT A RESUME ATTACHED WILL BE DEEMED INCOMPLETE AND WILL NOT BE CONSIDERED.

Additional Information

EXAM CONTENT:

Before the end of your initial work assignment, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

LICENSE:
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS: 2 - Light.

Positions in this class require light physical effort, which may include occasional light lifting up to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

BACKGROUND PROCESS:

Appointment to this position is contingent upon successful clearance of all pre-employment screening and onboarding requirements. This position requires Live Scan clearance.

APPLICATION AND FILING INFORMATION:

Applications must be filed online only. You MUST include a recent resume as part of your application submission. APPLICATIONS WITHOUT A RESUME ATTACHED WILL BE DEEMED INCOMPLETE AND WILL NOT BE CONSIDERED. Many important notifications will be sent electronically to the email address provided on your application. Please ensure that you provide a valid email address and add the following addresses to your approved sender list to prevent emails from being filtered as spam or junk mail: hr@dyd.lacounty.gov , noreply@governmentjobs.com , and info@governmentjobs.com .

You may opt out of emails from Los Angeles County; however, doing so will prevent you from receiving notifications for any examination to which you apply. Regardless, you may always check notifications by logging into your GovernmentJobs.com account and viewing your profile inbox, which retains copies of all emailed notices.

Plan to submit your online application between January 28, 2026 , and February 3, 2026 before the 5:00 p.m. deadline, as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

Computer and Internet Access at Public Libraries: For candidates without regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

The County of Los Angeles is a Fair Chance employer. Except for a very limited number of positions, applicants will not be asked to provide information regarding conviction history unless a contingent offer of employment is made. The County will conduct an individualized assessment to determine whether a conviction history has a direct or adverse relationship with the specific duties of the job, and will consider mitigating factors, including, but not limited to, evidence and extent of rehabilitation, recency of the offense(s), and age at the time of the offense(s). If asked to provide information about a conviction history, any convictions or court records which are exempted by a valid court order do not have to be disclosed.

Anti-Racism, Diversity, and Inclusion (ARDI)

The Department of Youth Development recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. The Department of Youth Development is committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst races. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

Department Contact Name : HR General

Department Contact Phone :

Department Contact Email : hr@dyd.lacounty.gov

Teletype Number: (800) 735-2929

For detailed information, please click here

Closing Date/Time: 2/3/2026 5:00 PM Pacific

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• Los Angeles County

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