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  • Administrative Assistant - Fleet

    2800 U.S. Hwy. 281 N., San Antonio, Texas 78212 United States SAN ANTONIO WATER SYSTEM Full Time $41,496.00 - $63,773.00 Annually Apr 30, 2025
    San Antonio Water System Employer:

    SAN ANTONIO WATER SYSTEM

    The San Antonio Water System (SAWS) is a public utility owned by the City of San Antonio. SAWS serves 2 million people in Bexar County as well as parts of Medina and Atascosa counties.  The population includes more than 511,300 water customers and 457,600 wastewater customers. SAWS actively seeks out public participation in its operations and planning, while SAWS volunteers strive to help their neighbors in need. As an industry leader in conservation and water and wastewater management, SAWS provides sustainable, affordable water services. To deliver responsible water services, our investment in our employees – one of our greatest assets – ranks as a top priority. San Antonio Water System's Board of Trustees has adopted mission, vision and values statements that serve as a foundation to move the utility forward through 2050 and reinforce San Antonio's much-deserved reputation as Waterful.  Our Mission: Sustainable, Affordable Water Services / Our Vision: To be leaders in delivering responsible water services for life. / Our Values: Excellence, Integrity, Respect and Safety. SAWS is a values-based organization that believes in diversity in all aspects of our business. At SAWS, we attract and retain the finest individuals whose diverse talents drive innovation. We recognize that differences in race, ethnicity, religion, gender, gender identity, sexual orientation, nationality, physical ability or any characteristic protected by law, enrich and empower our work environment. We respectfully infuse diversity in our daily work lives with the knowledge that people from a variety of backgrounds and life experiences make connections that make SAWS a success. SAWS is committed to providing our employees with a healthy, safe, and rewarding work environment where all employees have an equal opportunity for professional and personal growth. SAWS employees go beyond what is expected – developing remarkable, award-winning programs in conservation, water resources, watershed protection and wastewater treatment. Why Choose a Career at SAWS?   For Your Work-Life Balance: SAWS is proud to invest in its employees by offering a variety of paid time off to help meet the work-life balance goals of you and your family. For Your Professional Growth: Professional growth is key to both our employees’ success as well as SAWS’. That’s why SAWS offers a number of professional development opportunities that achieve both personal and company goals. For Your Future: Achieving your personal financial goals is an important part of your life. SAWS makes it easy for employees to save for retirement by providing several retirement plan options. For Your Health: SAWS offers a range of health, dental and vision benefits, and Wellness Programs to help meet each employee’s needs. For your Protection: SAWS offers life insurance and disability coverage to meet the need for protection against life’s unexpected events.

    Apply Now View job Employer Profile

    Job Description

    Grade 14 - Starting hourly rate: $19.95. Rate of pay depends on qualifications.

    Job Description

    JOB SUMMARY
    The Administrative Assistant performs a variety of intermediate level administrative support functions to ensure the organized flow of daily business for management and staff including preparing correspondence, memoranda, reports and other documents, screening telephone calls, scheduling appointments, meetings and travel arrangements, assisting in financial functions, and maintaining confidential information.

    ESSENTIAL FUNCTIONS
    • Performs administrative support functions including preparing, reviewing and drafting correspondence, memoranda, board items, presentations, reports and other documents using correct grammar, spelling and punctuation to ensure accuracy and completeness; may take and transcribe minutes.
    • Prepares and monitors financial information including budget, time and attendance documentation and ordering supplies.
    • Processes purchase requests for payments in various forms, such as purchase requisitions, petty cash, and credit card purchases, verifying accuracy of data. May function as credit card liaison for the department.
    • Researches and compiles a variety of information for reporting purposes and performs data entry of a variety of databases, spreadsheets, and forms.
    • Maintains, develops and implements filing systems.
    • Performs customer service duties including answering and screening calls, receiving and assisting visitors, and answering inquiries.
    • Provides organizational support by coordinating and scheduling meetings, maintaining calendar and agendas, and making travel arrangements as needed; maintains suspense system to ensure deadlines are met.
    • Sorts and distributes mail including preparing outgoing mail.
    • Applies organizational, departmental and office policies, procedures, and practices.
    • Maintains effective working relationships and public relations.
    • Prepares employee record changes and maintains employee files.
    • Performs other duties as assigned.

    DECISION MAKING
    • This position works under general supervision.
    • This position may provide functional guidance to administrative support staff.

    MINIMUM REQUIREMENTS
    • High School Diploma or GED.
    • Three years' experience performing administrative and secretarial functions or related work.
    • Proficient level typing skills.
    • Proficient in the use of word processing, spreadsheet, database and presentation software, and financial, purchasing and time and attendance software.
    • Valid Class "C" Texas Driver's License.
    • Ability to report to work on time, maintain a good attendance record, and work all designated work schedules.
    PREFERRED QUALIFICATIONS
    • Two years of college with major coursework in Business Administration, Public Administration, or related field from an institution accredited by a recognized accrediting agency.

    JOB DIMENSIONS
    • Contact with internal and external customers, vendors, outside agencies and the general public.
    • Communicates effectively, verbally and in writing.

    PHYSICAL DEMANDS AND WORKING CONDITIONS
    Subject to sitting for long periods of time to perform job scope. Working conditions are in an office environment.

    May be required to work hours other than regular schedule such as nights and weekends.

    San Antonio Water System values the contributions of all its employees, providing them the best in compensation and benefits. The benefits package is designed to attract and retain a workforce of qualified employees who share a responsibility in providing quality water to 1 million consumers.
    From an affordable medical and dental plan to life-sustaining retirement and insurance plans, we offer benefits that reward employees for their commitment to a challenging career at SAWS. Employee benefits include the following:
    • Competitive, market-based salaries
    • Performance-based incentives
    • Medical benefits
    • Dental benefits
    • Life insurance
    • Prescription drug program
    • Vision care plan
    • Two retirement plans
    • Deferred compensation plans (457 plan)
    • Disability income
    • Paid leave (vacation, sick, personal)
    • Education assistance program
    • Employee assistance program
    • Flexible, tax-deferred health and dependent care spending accounts
    • Wellness programs
    • On-Site Fitness Facilities
    • Community service opportunities


    Closing Date/Time: 5/11/2025 11:59 PM Central
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    Please mention you found this employment opportunity on the CareersInGovernment.com job board.

LATEST JOBS

What Sets Government Fleet Manager Jobs Apart

What Sets Government Fleet Manager Jobs Apart
 

Unique Aspects of Government Fleet Manager Jobs

Government fleet manager jobs offer a distinct set of challenges and rewards that make them stand out in the field of fleet management. Here are the key aspects that make these positions unique when you respond to their call to action:

Diverse Vehicle Oversight

Government fleet manager jobs involve overseeing the operation of an incredibly varied fleet. Unlike private sector roles that might focus on a single type of vehicle, your day could involve:

  • Coordinating maintenance for police cruisers
  • Planning the replacement cycle for waste management trucks
  • Overseeing the acquisition of new fire engines
  • Ensuring park maintenance vehicles are running efficiently

This diversity requires a broad knowledge base and adaptability, making government fleet manager jobs both challenging and exciting.

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Fiscal Responsibility and Transparency

Government fleet manager jobs come with a unique set of financial considerations:

  • Working within strict budgetary constraints set by public funding
  • Justifying expenditures to elected officials and the public
  • Implementing cost-saving measures without compromising service quality
  • Maintaining transparent records for public audits and scrutiny

These aspects of government fleet manager jobs require strong analytical skills and the ability to communicate complex financial decisions clearly.

Long-Term Strategic Planning

While private sector fleet managers might focus on short-term goals, government fleet manager jobs offer the security of planning for the long haul:

  • Developing 5, 10, or even 20-year fleet replacement strategies
  • Anticipating future technological advancements and their impact on the fleet
  • Balancing immediate operational needs with long-term sustainability goals
  • Creating contingency plans for various scenarios, including emergencies and budget fluctuations

This long-term perspective is a key differentiator for government fleet manager jobs.

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Technical Expertise and Repair Management

Government fleet manager jobs require a deep understanding of vehicle maintenance and repair processes. This aspect of the job involves:

  • Diagnosing complex mechanical issues across a diverse range of vehicles
  • Overseeing the procurement of parts and specialized tools for the maintenance facility
  • Managing repair workflows to minimize vehicle downtime and maximize fleet availability
  • Staying up to date with the latest automotive technologies and repair techniques

This hands-on technical aspect sets government fleet manager jobs apart, requiring individuals who can seamlessly transition from the office to the repair shop floor.

Interagency Collaboration

Government fleet manager jobs often require working across multiple departments and agencies:

  • Coordinating with various government entities to meet diverse fleet needs
  • Standardizing practices across different departments when possible
  • Navigating complex bureaucracies to implement changes
  • Balancing competing priorities from different stakeholders

This collaborative aspect makes government fleet manager jobs ideal for those who excel in communication and relationship-building.

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Emergency Response Readiness

A crucial aspect of government fleet manager jobs is ensuring readiness for emergencies:

  • Maintaining emergency vehicles in top condition for immediate deployment
  • Developing contingency plans for fleet operations during crises
  • Coordinating with emergency response teams to provide necessary vehicle support
  • Rapidly adapting fleet priorities during natural disasters or other emergencies

This responsibility adds a layer of importance to government fleet manager jobs that’s rarely found in the private sector.

Professional Development Opportunities

Government fleet manager jobs often come with unique opportunities for growth:

  • Access to specialized training programs in public sector management
  • Chances to earn industry-specific certifications
  • Opportunities to attend government-specific conferences and workshops
  • Clear career progression paths within the public sector

These development opportunities make government fleet manager jobs attractive for those looking to build a long-term career in fleet management.

Government fleet management jobs require fiscal responsibility, long-term planning ability, calm and quick-wittedness in the face of emergencies, and coordination on various levels. Understanding these unique aspects of government fleet manager jobs is crucial for job seekers considering proceeding with this career path.

With coordination completing the need for human connection at work, such a career offers unparalleled opportunities to make a real difference in your community while developing a diverse skill set. Once you verify that it’s right for you, feel free to review job requirements and start a job application below.

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