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Job Description

• Plans, manages, and oversees the daily functions, operations, and activities of the Fleet and Equipment division; ensuring safe, reliable and economical operation of vehicles and equipment efficient and cost effective fleet replacement and procurement strategies as well as compliance with applicable rules and regulations.
• Participates in the development and implementation of goals, objectives, policies, and priorities for the division; continuously monitors the efficiency and effectiveness of assigned programs, service delivery methods, and procedures; assesses and monitors workload, administrative, and support systems, and internal reporting relationships; identifies opportunities and makes recommendations for improvement.
• Participates in the development, administration, and oversight of division budget; determines funding needed for staffing, equipment, materials, and supplies; ensures compliance with budgeted funding.
• Participates in the selection of, trains, motivates, and evaluates assigned personnel; works with employees to correct deficiencies; recommends and implements discipline and termination procedures.
• Develops and manages requests for proposals for professional and/or contracted services; prepares scope of work and any technical specifications; evaluates proposals and recommends award; negotiates contracts; administers contracts to ensure compliance with District specifications and service quality.
• Prepares vehicle and equipment specifications to meet the needs of various departments in compliance with state and federal regulations.
• Effectively develops and procures the annual capital improvement requirements of the fleet including accessories required for full operation.
• Ensure mandated preventative maintenance plans are followed to enable extension of the useful life of assets and strategic optimization of the salvage values of vehicles and equipment no longer needed.
• Directs, plans, and coordinates the District’s vehicle disposal program, provides oversight and direction for public vehicle sales in coordination with procurement staff.
• Prepares and presents staff and agenda reports and other necessary correspondence related to assigned activities and services; presents reports to various commissions, committees, and boards.
• Conducts a variety of organizational and operational studies and investigations; recommends modifications to assigned programs, policies, and procedures, as appropriate.
• Serves as a liaison for assigned functions with other District departments, divisions, and outside agencies.
• Attends and participates in professional group meetings; stays abreast of new trends and innovations in fleet and equipment procurement and maintenance; researches emerging products and enhancements and their applicability to District needs.
• Monitors changes in regulations and technology that may affect operations; implements policy and procedural changes after approval.
• Receives, investigates, and responds to difficult and sensitive problems and complaints in a professional manner; identifies and reports findings and takes necessary corrective action.
• Directs the establishment and maintenance of working and official division files.
• Observes and complies with District and mandated safety rules, regulations, and protocols, and ensures staff do the same.
• Performs other duties as assigned.

• Bachelor’s degree from an accredited college or university with major coursework in public or business administration or a closely related field.

• Six (6) years of progressively responsible fleet acquisition, maintenance and repair experience, four (4) of which should be in a program management capacity.

• Possession of a valid California Driver’s License, to be maintained throughout employment.
• Possess, or obtain within 24 months of appointment, Accreditation as a Certified Fleet Manager by the National Association of Fleet Administrators, to be maintained throughout employment.

• Administrative principles and practices, including goal setting, program development, implementation, and evaluation, and project management.
• Principles and practices of budget development and administration.
• Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and the training of staff in work procedures.
• Principles and practices of leadership.
• Principles and techniques for working with groups and fostering effective team interaction to ensure teamwork is conducted smoothly.
• Applicable Federal, State, and local laws, regulatory codes, ordinances, and procedures relevant to assigned areas of responsibility.
• Organization and management practices as applied to the development, analysis, and evaluation of programs, policies, and operational needs of the assigned area of responsibility.
• Principles and practices of contract administration and management.
• Principles, practices, methods, and techniques involved in fleet maintenance and repair services for a large and varied fleet program including best practices related to preventative maintenance and shop operation standardization.
• Principles, methods, and practices associated with vehicle acquisition and management of a large vehicle and equipment operations.
• Vehicle and equipment capabilities and current developments and models available in the industry.
• Techniques for effectively representing the District in contacts with governmental agencies, community groups, and various business, professional, educational, regulatory, and legislative organizations.
• Recent and on-going developments, current literature, and sources of information related to the operations of the assigned division.
• Methods and techniques of preparing technical and administrative reports, and general business correspondence.
• District and mandated safety rules, regulations, and protocols.
• Modern equipment and communication tools used for business functions and program, project, and task coordination, including computers and software programs relevant to work performed.
• The structure and content of the English language, including the meaning and spelling of words, rules of composition, and grammar.
• Techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and District staff.
• Operational characteristics, and the safe and proper use of, machinery, tools, equipment, and materials necessary to perform assigned duties.

• Plan, organize, oversee, and manage the staff and operations of the Fleet and Equipment Division.
• Develop and implement goals, objectives, practices, policies, procedures, and work standards.
• Prepare and administer large and complex budgets; allocate limited resources in a cost-effective manner.
• Provide administrative, management, and professional leadership for the division.
• Select and supervise staff, provide training and development opportunities, ensure work is performed effectively, and evaluate performance in an objective and positive manner.
• Interpret, apply, explain, and ensure compliance with Federal, State, and local policies, procedures, laws, and regulations.
• Evaluate and develop improvements in operations, procedures, policies, or methods.
• Plan, manage, direct, and integrate a large, varied, and complex vehicle and equipment services program.
• Analyze complex operational and administrative problems, evaluate alternatives, and recommend or implement effective courses of action.
• Design, develop and implement a comprehensive preventative maintenance program.
• Plan, organize and direct a fleet acquisition program including development of complex and specialized specifications.
• Prepare clear and concise reports, correspondence, policies, procedures, and other written materials.
• Research, analyze, and evaluate new service delivery methods, procedures, and techniques.
• Analyze, interpret, summarize, and present technical information and data in an effective manner.
• Conduct complex research projects, evaluate alternatives, make sound recommendations, and prepare effective technical staff reports.
• Effectively represent the division and the District in meetings with governmental agencies, community groups, and various businesses, professional, and regulatory organizations, and in meetings with individuals.
• Direct the establishment and maintenance of a variety of filing, record-keeping, and tracking systems.
• Independently organize work, set priorities, meet critical deadlines, and follow-up on assignments.
• Effectively use computer systems, software applications relevant to work performed, and modern business equipment to perform a variety of work tasks.
• Communicate clearly and concisely, both orally and in writing, using appropriate English grammar and syntax.
• Use tact, initiative, prudence, and independent judgment within general policy, procedural, and legal guidelines.
• Establish, maintain, and foster positive and effective working relationships with those contacted in the course of work.