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  • Administrative Support Coordinator II

    Fullerton, California 92831 United States Cal State University (CSU) Fullerton May 08, 2026
    Cal State University (CSU) Fullerton Employer:

    Cal State University (CSU) Fullerton

    Mission Statement Cal State Fullerton is one of the leading educational institutions in the State of California with the aim of providing career opportunities that help create an environment where a diverse and inclusive community can succeed and thrive. Our goal is to recruit and retain a high-quality and diverse university staff to support this mission and give back to the greater southern California community. Apply now for the chance to become part of the Titan family! General Information As one of the largest institutions in the CSU system, Cal State Fullerton stands on 240 acres in the heart of Southern California and boasts a population of over 40,000 students, staff, and faculty. Our thriving Titan community believes in the inclusivity of diverse perspectives, professional development, and commitment to student success within and beyond our institution. We’re proud to be a major force in the intellectual and cultural life of our region, our state and our nation, as well as a catalyst for economic and social mobility. Our excellent staff is proud to be contributing to our student’s success as they discover their purpose and build a Titan reputation. Consistently lauded as a top national university, we enable students to not only acquire knowledge, but also discover their purpose. Among other accolades, Cal State Fullerton is recognized for being a leading institution in graduating women, Hispanics, and underrepresented students in the nation. Our highly ranked programs, master faculty and proven track record of educational innovation have cemented our role as a respected, in-demand and go-to-leader far beyond the Southern California region. Values People first, contributing to a community of belonging, accommodating to all backgrounds, focused on student success and well-being to improve campus life and activity; Inclusion, embracing and welcoming diversity; Integrity, with the aim of honesty and trustworthiness in all interactions; Diligence, with careful and consistent effort; Innovation, introducing original and creative thinking; and Collaboration, creating better solutions together than we could alone Benefits/Perks Benefits Overview An array of health plans that include prescription drug coverage Your choice of dental plans Vision coverage Income protection benefits including life insurance and disability Retirement plan through CalPERS Tuition waiver for employees and dependents FlexCash (in lieu of health/dental) Employee Assistance Program        For more information on employee health benefits, click here At-Home Software Our excellent Division of Information Technology offers a variety of software for active faculty and staff members at no cost. Here are a few examples software titles listed below are available for campus, home, or cloud use. Please click here for the full listing. Adobe Creative Cloud Microsoft Office 365 DropBox LinkedIn Learning Skype for Business Zoom Windows 10 Student Recreation Center Come visit our renown recreation center, lauded as one of the most luxurious in the country! Our SRC's mission is to provide innovative and inclusive recreational opportunities to inspire the development and well-being of the campus community. Here are a few examples of what our facility offers. Cardio fitness room Multi-court gymnasium Indoor jogging track Multi-purpose activity rooms 1,100 square foot rock wall for bouldering, top rope, and lead climbing Outdoor pool Food Court Cal State Fullerton houses several different dining options for your convenience, including the following: The Gastronome (Campus Cafeteria) Starbucks Panda Express Baja Fresh Various food trucks Carl's Jr Togos Pieology Please click here to view and apply to all of your Cal State Fullerton career options!

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    Job Description

    Job Title

    Administrative Support Coordinator II

    Classification

    Administrative Support Coordinator II

    Auto Req. ID

    557799

    Salary Range

    Classification Range $4,367 - $6,362 per month

    (Hiring range depending on qualifications, not anticipated to exceed $4,367 - $4,867 per month)

    Work Schedule

    Monday - Friday, 8:00 AM - 5:00 PM

    Why CSUF

    California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education. Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

    Department

    The Academic Senate is the official representative legislative body of the university and speaks on behalf of the university community on matters within its purview. The purpose of the Senate is to recommend policy on curriculum, academic standards, criteria and standards for the selection, retention and tenure of faculty members and other matters that affect faculty and students. We seek an exceptional individual to join our team as the Administrative Support Coordinator II. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

    Duties and Responsibilities

    The Administrative Support Coordinator II serves as a central resource for the Academic Senate office, providing comprehensive clerical and administrative support to the Academic Senate Chair, Administrative Analyst/Specialist, and supervisor. Drawing on detailed knowledge of Academic Senate policies, this role independently manages day-to-day office operations, recommends procedural improvements, and assists with the interpretation and application of policies. A significant portion of this role involves supporting the full range of Academic Senate committees - Standing, General, Ad Hoc, and Search - including providing confidential assistance to committee chairs as needed. The Administrative Support Coordinator II oversees Senate elections from start to finish, maintaining and updating constituency lists, collaborating with the election chair, and tracking term lengths and end dates for all Senate and committee members. A voter eligibility database for campuswide elections is also maintained and monitored on an ongoing basis.

    On the financial side, the Administrative Support Coordinator II works closely with the Administrative Analyst/Specialist to monitor budget expenditures, maintain all accounts, and manage office purchasing through campuswide systems and established processes. This position also coordinates several distinguished faculty recognition programs, including the Faculty Leadership in Collegial Governance Award, Carol Barnes Excellence in Teaching Award, Outstanding Professor Award, L. Donald Shields Excellence in Scholarship and Creativity Award, and Outstanding Lecturer Award, among others. Additional responsibilities include coordinating publication of the Senate Forum in partnership with the Forum Editor, maintaining and updating the Academic Senate website, and supporting office events. Other duties may be assigned as needed.

    Essential Qualifications

    High School diploma or the equivalent and three years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experience on a year for year basis. Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures. Thorough mastery of English grammar, punctuation, and spelling. Expertise in using office software packages, technology, and systems. Ability to independently handle multiple work unit priorities and projects. Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist. Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area. Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas. Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions. Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference. Ability to effectively write and present own reports. Ability to effectively handle interpersonal interactions at all levels including highly sensitive interpersonal situations. Ability to use negotiation and persuasion skills to achieve results and expedite projects.

    A background check (including a criminal records check) must be completed satisfactorily and is required for employment. CSU will make a conditional offer of employment, which may be rescinded if the background check reveals disqualifying information, and/or it is discovered that the candidate knowingly withheld or falsified information. Failure to complete the background check satisfactorily may affect the continued employment of a current CSU employee who was conditionally offered the position.

    Preferred Qualifications

    Three years of experience working in an executive office and higher education setting. Experience using Excel spreadsheets, collecting and analyzing data, and working with databases. Comprehensive and detailed knowledge of university policies, system, and processes. Two years of experience monitoring and tracking budget expenditures, budget accounts, and purchasing office supplies. Demonstrated ability to use diplomacy, tact, and sound judgment to build effective working relationships with various stakeholders and handle sensitive or confidential matters; experience using negotiation and persuasion skills to resolve issues and advance work to completion.

    Special Working Conditions

    Notice of Non-Discrimination on the Basis of Gender or Sex and Contact Information for Title IX Coordinator

    Benefits at a Glance
    • An array of health plans that include prescription drug coverage
    • Dental and Vision coverage
    • Income protection benefits including life insurance and disability
    • Retirement plan through CalPERS
    • Tuition waiver for employees and dependents if eligible
    • FlexCash (in lieu of health and dental)
    • Employee Assistance Programs
    • 15 paid holidays

    See our CSUF Benefits website for additional information.

    Additional Information

    California State University, Fullerton is committed to fostering an environment where students, staff, administrators, and faculty thrive. We welcome individuals ready to make an impact on student and staff success to apply and become part of the Titan Community. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

    Cal State Fullerton is an equal opportunity employer that prohibits discrimination based on regardless of race, sex, color, ethnicity, national origin, or any other protected status.

    As of January 1, 2022, the CSU Out-of-State Employment Policy prohibits the hiring of employees to perform CSU-related work outside the state of California.

    The person holding this position is considered a limited mandated reporter under the California Child Abuse and Neglect Reporting Act and must comply with the requirement outlined in CSU Executive Order 1083, revised July 21, 2017.

    Applicants will be required to disclose whether they have received a final administrative decision or final judicial decision determining that they have committed sexual harassment within the last 7 years only after a determination is made that they meet the minimum qualifications for the position, and before an offer of employment is extended. Applicants who reach the final stages of the application process must also sign a release form that authorizes the release of information by the applicant’s current and/or former employers to the CSU concerning any substantiated allegations of misconduct.

    Multiple positions may be hired from this recruitment based on the strength of the applicant pool.

    If you are applying for a staff position, please note that you are not eligible to work concurrently in a staff position and an Academic Student position such as a Graduate Assistant, Teaching Associate, Instructional Student Assistant, or Student Assistant position.

    Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.

    Employee/applicant who applies for a position may be required to successfully complete job-related performance test(s) as part of the selection process.

    Online application/resume must be received by electronic submission on the final filing date by 9:00 PM (Pacific Standard Time)/midnight (Eastern Standard Time). Applicants who fail to complete all sections of the online application form will be disqualified from consideration.

    California State University, Fullerton is not currently sponsoring any new H-1B petitions for staff, management, or faculty positions.

    Effective October 1, 2025, the California State University (CSU) will implement a salary step structure for CSUEU-represented employees in bargaining units 2, 5, 7, and 9. This position may be subject to changes resulting from this implementation, in alignment with the provisions of the collective bargaining agreement.

    Hiring Preference

    On-Campus CSUEU Employees

    Advertised: May 07 2026 Pacific Daylight Time
    Applications close: May 21 2026 Pacific Daylight Time
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