ADMINISTRATIVE ASSISTANT III / Emergency Appointment Fire

Job Description

Position/Program Information

TYPE OF RECRUITMENT: OPEN COMPETITIVE - EMERGENCY

The application filing period will begin on October 29, 2026, at 8:00 a.m. (PT) - Continuous. We will keep accepting applications until the position is filled. The application window may close unexpectedly once we have enough qualified candidates.

EXAM NUMBER: C0889B-FR

The LA County Board of Supervisors has unanimously ratified a Proclamation of Local Emergency in response to the windstorms and wildfires , including the Palisades and Eaton Fires, that have devastated communities across the County. We are looking for qualified and passionate individuals to assist the County in mobilizing resources and support needed to help our residents recover and rebuild. If you are looking for a new career that will directly benefit the population of LA County, this may be the opportunity for you.

The Department of Public Works is seeking qualified candidates to fill emergency Administrative Assistant IIIvacancies related to this unprecedented natural disaster.

Under the emergency order, applicants who meet the requirements may be hired for an initial period of up to 90 days, with an opportunity for permanent County employment.

During your initial work period, you will be assessed on your work performance. This assessment will be weighted 100%.

Those who successfully pass the assessment will be considered for permanent appointment to Administrative Assistant III .

Essential Job Functions

An Administrative Assistant I II is responsible for a combination of the following job functions, as it relates to ADA and Materials Management:

ADA:

• Analyzes and recommends on the department’s potential position on voluminous and complex pending legislation and regulations, which have substantial impact on the operations of various programs.
• Analyzes, evaluates, and makes recommendations for organizing and operating new departmental functions or modifications of existing programs.
• Assists in formulating and developing plans, policies and projects for the program.
• Maintains liaison with various agencies and organizations, including County departments, local, state and federal agencies, community agencies, and other concerned parties, both public and private.
• Monitors processes by gathering analyzing relevant information to ensure continued compliance to existing laws and regulations.
• Evaluating program effectiveness by conducting reviews and audits of public counters within the Department.
• Prepares reports and data related to the Americans with Disabilities Act (ADA) Title II to maintain compliance with ADA laws and requirements.
• Handles ADA complaints and grievances from constituents and conducts the necessary research to provide solutions.

Materials Management:

• Analyzes and evaluates departmental purchasing policies, procedures, and operations and recommends improvements to increase efficiency and ensure compliance with County regulations.
• Develops procurement data reports, analyzes purchasing trends, monitors expenditures, and prepares reports and recommendations for management using LACES, Cognos, and other programs.
• Evaluates purchasing processes, identifies delays and operational issues, and recommends solutions to improve procurement procedures and workflow.
• Assists with the implementation of LACES by evaluating new purchasing procedures, identifying system challenges, and recommending improvements.
• Develops training materials and conducts LACES training for staff at various levels, including procurement personnel, administrative team, supervisors, and managers.
• Reviews and analyzes purchasing requests, Master Agreements, contract specifications, and procurement requirements to ensure compliance with County policies and procedures.
• Analyzes and coordinates purchasing requirements for fire recovery projects, including debris removal, reconstruction, and restoration of essential services, to help meet project deadlines.
• Works with Public Works divisions, other County departments, and outside agencies to resolve purchasing issues and maintain compliance with County and federal requirements.
• Prepares analytical reports, purchasing summaries, and recommendations to assist management with planning, decision-making, and improving procurement operations.

The duties listed are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

Requirements

MINIMUM REQUIREMENTS:

OPTION I: Three years' experience in a staff capacity* analyzing and making recommendations for the solution of problems of organization, systems and procedures, programs, facility planning, budget, or personnel, one year of which must have been in a responsible staff capacity** in the administrative staff organization of a department or a central administrative staff organization .

OPTION II: One year's experience as an Administrative Assistant II***, Staff Assistant II****, or Assistant Administrative Analyst*****.

LICENSE:

A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

You MUST meet the requirement(s) in order to be appointed to fill any vacancies related to this recruitment.

PHYSICAL CLASS:
Physical Class 2 - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10-pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION:
* Staff capacity is defined as assisting and supporting administration by doing research, analysis, and making recommendations to line managers on matters such as: utilization of personnel; allocation of funds: workload and workload fluctuations; and, programs and procedures for accomplishing work objectives.

**Responsible s taff capacity is defined as staff experience at the journey-level requiring working knowledge of rules, regulations, and other guidelines related to program area assigned.

*** To qualify, applicants must have County status as an Administrative Assistant II evidenced by holding such payroll title in the County of Los Angeles for the required period of time. No out-of-class experience will be accepted.

**** To qualify, applicants must have County status as a Staff Assistant II evidenced by holding such payroll title in the County of Los Angeles for the required period of time. No out-of-class experience will be accepted.

***** To qualify, applicants must have County status as an Assistant Administrative Analyst evidenced by holding such payroll title in the County of Los Angeles for the required period of time. No out-of-class experience will be accepted.

EXAM CONTENT:
During your initial work period, the appointing department will evaluate your performance. Those who achieve a passing score on this evaluation will be considered for permanent appointment.

Additional Information

APPLICATION & FILING INFORMATION:
Applications must be filed online only and will be reviewed for interview consideration on an ongoing basis. If you have not been contacted within 60 days and the recruitment remains open or reopens for filing, we encourage you to submit a new application. This will allow you to reaffirm your interest and update any relevant information.

Many notifications will be sent electronically to the email address provided on the application, so it is important that you provide a valid email address.

Please add NMondragon@pw.lacounty.gov , PWExams@pw.lacounty.gov , noreply@governmentjobs.com , and info@governmentjobs.com , as well as the domains dpw.lacounty.gov and hr.lacounty.gov , to your email address and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail.

You have the ability to opt out of emails from LA County. If you unsubscribe, you will not receive any email notification for any examination for which you apply with Los Angeles County. Regardless of whether you choose to unsubscribe, you can always check for notifications by logging into governmentjobs.com and viewing your profile inbox, which saves a copy of all emailed notices.

Plan to submit your online application as soon as possible as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty , you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

SOCIAL SECURITY NUMBER: Federal law requires that all employed persons have a Social Security Number, so include yours when applying.

COMPUTER AND INTERNET ACCESS AT PUBLIC LIBRARIES: For candidates who may not have regular access to a computer or the internet, applications can be completed on computers at public libraries throughout Los Angeles County.

NO SHARING OF USER ID, E-MAIL AND PASSWORD: All applicants must file their application using their own user ID and password. Using a family member or friend’s user ID and password may erase a candidate’s original application record.

ANTI-RACISM, DIVERSITY, AND INCLUSION (ARDI): The County of Los Angeles recognizes and affirms that all people are created equal and are entitled to all rights afforded by the Constitution of the United States. We are committed to promoting Anti-racism, Diversity, and Inclusion efforts to address the inequalities and disparities amongst race. We support the ARDI Strategic Plan and its goals by improving equality, diversity, and inclusion in recruitment, selection, and employment practices.

CONTACT INFORMATION :
Department Contact Name: Neal Mondragon
Department Contact Phone: (626) 458-2141
Department Contact Email: PWExams@pw.lacounty.gov
ADA Coordinator Phone: (626) 458-2141
Teletype Phone: (626) 282-7829
California Relay Services: (800) 735-2922

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