Records Analyst (Temporary) - Austin Resource Recovery

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Single point of contact (SPOC) for the development, implementation, and administration of a departmental records and information management program.

Job Description:

Coordinates the development and implementation of departmental records and information management programs. Reviews the effectiveness of departmental record-keeping practices and proposes recommendations for improvement. Coordinates the development and implementation of departmental records management policies, standards, and procedures for indexing, classification, retention, disposition, and protection. Oversees the completion and ongoing maintenance of the department’s records inventory. Coordinates the review process for the department’s records control schedules and submits them to the Office of the City Clerk for review and approval. Works with the Office of the City Clerk to maintain the control schedules and ensure they remain up to date. Assists with identifying the department’s vital records and with creating and maintaining the department’s vital records protection and disaster recovery plans. Develops and delivers records management training programs and materials, including policies, standards, and procedures. Reviews and approves requests to transfer departmental records to the Records Center or to destroy records that have met retention requirements. Reviews and approves the disposition of the department’s records and submits disposition requests to the Office of the City Clerk. Attends meetings, recommends tasks for, and evaluates the performance of the department’s Records Management Team. Attends corporate and departmental Records Management Team meetings and coordinates with the Office of the City Clerk. Prepares an annual report on the status of the department’s records and information management program.

MINIMUM QUALIFICATIONS:

• Graduation with a Bachelor’s degree from an accredited college or university plus one (1) year of records management experience. Experience may be substituted for the required education up to a maximum of four (4) years.
• Completion of COA Records Management Certificate Program may substitute for two (2) years of experience or education.

Notes to Candidate:

Austin Resource Recovery (ARR) is an organization of 530-plus employees that provides residential curbside collection of trash, recycling, and composting to the residents of the Austin metropolitan area. Additional services include bulk and large brush collection, street sweeping, dead animal collection, and a drop-off center for hard-to-recycle items and household hazardous waste.

Austin Resource Recovery (a department within the City of Austin) is seeking to hire a temporary employee to assist with the digitization of documents and processes for the FM812 Closed Landfill project. This position will play a critical role in organizing and converting regulatory and operational records into a digital format to ensure accuracy, accessibility, and compliance. The ideal candidate will recognize the importance of maintaining complete and well-structured documentation to support current operations and future departmental and City leadership.

Pay Range: $26.03 - $31.04 per hour

Your detailed and complete employment application will be used to evaluate your qualifications and determine your salary if you are selected for this position.

Days & Hours: Monday - Friday; 7:00 a.m. - 3:30 p.m. Employees may be required to work some early mornings, after hours, weekends, and special events due to business needs.

This is an in-office position with no telework opportunity.

Address: 10108 FM812 Austin, TX 78719

Application: Each individual who submits an Application as provided in the Municipal Civil Service Rules and meets the Minimum Qualifications for a Competitive Position, shall be considered a Candidate for that Position. Employees in Good Standing who are Candidates within the Department or division that the Position resides in and who meet the Minimum and Preferred Qualifications (if any) of the Position will be included in the initial interview. Your detailed and complete employment application is required to help us better evaluate your qualifications and will be used to determine salary if you are selected for this position. The responses to the supplemental questions inquiring about experience should be reflected on your application.

Resume/Cover Letter: Please upload your resume and cover letter along with your completed application. Your application should reflect your complete employment history (to include all job duties, responsibilities, and employment dates) on your online application. The application is an official document; incomplete applications will not be considered (e.g., “see resume” or “see Linked In Profile”).

References and Employment Verification: Please include in your cover letter three professional references, with one being your current or most recent supervisor.

Virtual Interviews: Austin Resource Recovery may conduct virtual interviews.

90-Day Provision for Additional Vacancy: This posting may be used to fill other similar positions within Austin Resource Recovery outside of the division listed above.

Nepotism Policy: The City of Austin Nepotism Policy states, “No person, regardless of job title or length of tenure with the City, shall be employed in a position in which the relative has direct or indirect supervisory authority regarding the terms and conditions of their relative’s employment.”

Travel: If you are selected for this position, and meet the Driver Safety Standards in the City of Austin Driver Safety Program , you may drive when necessary to multiple locations as part of your regular job duties. Otherwise, you are responsible for getting to and from these locations.

Benefits: Working with the City of Austin at Austin Resource Recovery (ARR) provides a number of health and welfare benefits, such as medical, paid leave time, a great retirement plan, training opportunities, and more! Click HERE for more information.

This position is eligible for the Public Service Loan Forgiveness (PSLF) Program. This is a federal program designed to encourage individuals to work in public service by forgiving the balance of their federal student loans upon meeting program requirements.

Military/Veteran: Veteran candidates will be required to provide a copy of their DD214 at the time of interview.

Tobacco and Vape-Free Workplace: All Austin Resource Recovery locations are tobacco-free. Use of tobacco products and/or e-cigarettes is not permitted on any ARR worksite - including parking lot or in any personal vehicle located on the premises.

Essential/Critical Employee Designation: Some positions are designated as critical or essential. Employees in these roles are required to report to work during emergencies or when operations are modified. This may include working from a designated site or an alternative work location.

Please be aware that the Job Posting Close Date reflects the final day to apply, but the posting will close at 11:59 PM the day before the date listed. All application steps, including attachments and submission, must be fully completed before that time.

We also recommend that you save or print a copy of the job posting for your records. Once a posting has closed, it will no longer be viewable in the system.

EEO Statement for City of Austin:

The City of Austin will not discriminate against any applicant or employee based on race, creed, color, national origin, sex, gender identity, age, religion, veteran status, disability, or sexual orientation. In addition, the City will not discriminate in employment decisions on the basis of an individual's AIDS, AIDS Related Complex, or HIV status; nor will the City discriminate against individuals who are perceived to be at risk of HIV infection, or who associate with individuals who are believed to be at risk.

City of Austin is committed to compliance with the Americans with Disabilities Act. If you require reasonable accommodation during the application process or have a question regarding an essential job function, please call (512) 974-3210 or Texas Relay by dialing 7-1-1.

Closing Date/Time: 2025-12-12

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• City of Austin

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